MINUTES OF MEETING
COMMUNITY IMPROVEMENT
DISTRICT
The regular meeting of the Board of Supervisors of the Port
of the Islands Community Improvement District was held on
Present
and constituting a quorum were:
Richard Gatti Chairman
Bernard Wolsky Supervisor
Richard Burgeson Supervisor
Ted Bissell Supervisor
Also present were:
Darrin Mossing Manager
Dan Cox Attorney
Ron Benson Engineer
Tim Stephens Field
Manager
residents
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Gatti called the meeting to order at
SECOND ORDER OF BUSINESS Approval
of Minutes of the August 16, 2001 Meeting
Mr. Gatti stated the minutes of the
Mr. Wolsky stated on the motions on page
3 the should have been seconded by Mr. Bissell.
ON MOTION by Mr. Wolsky, seconded by Mr.
Bissell, with all in favor, the minutes of the
THIRD ORDER OF BUSINESS Consideration
of Rezoning of
Mr. Gatti stated we are not really looking
to rezone that lot. There have only been three units built there even though it
is zoned for four units. Those units have .8 of an ERU attributed to them. In
order to sell that property it has to have a full ERU. The engineer has looked
into it and there is no problem with capacity. I have talked to Mr. Cox and
there is no problem as far as setting a legal precedent.
Mr. Cox stated we have in place a rule
for transferring ERC for development purposes but this is distinct from that.
It is just a leftover lot that cannot be developed in any other way by itself.
We suggest that a one-time charge be assessed to the property for the
difference between what he would have paid over the course of time for one
whole ERC as opposed to the .8 ERC that he is currently paying for. When the
water plant was built some of the houses that existed were charged a one time
capacity fee of approximately $3,300. We feel that it would be appropriate to
charge $883.04 to accommodate the additional .2 ERC in capacity that we will be
adding to the plant.
ON MOTION by Mr. Bissell, seconded by Mr.
Wolsky, with all in favor, the Board approved increasing
FOURTH
ORDER OF BUSINESS Staff
Reports
A. Attorney
Mr. Cox stated since the hearing on the pending motion last
month, the judge ordered the attorneys to present bench memos, which are due
tomorrow. Therefore the closed session will not be necessary.
B. Engineer
Dr. Benson stated we have a permit application still pending
with the DEP. We have a meeting with them next week to iron out the technical
details regarding the issuance of our permit. The normal community that would
use reclaimed water is considerably bigger than this District. Their first look
at permit application was to try to apply rules that would cost more money than
we could consider for this project. We have an understanding that we are trying
to comply with all the intent of the rules. We have proven water quality.
Mr. Gatti asked what happens once we get the permit?
Dr. Benson responded we can find a contractor to build the
pipeline that would go from US 41 to the wastewater treatment plant and tie
into the irrigation system.
Mr. Gatti asked are the easements all taken care of?
Mr. Cox responded we have the easements from the Northport
property and the North Hotel property owner. We have filed a joint motion for
approval to grant the easement across the small portion of the Olde Florida
Investments, LTD property.
C. Manager
– Consideration of Meeting Schedule for Fiscal Year 2002
ON MOTION by Mr. Burgeson, seconded by
Mr. Wolsky, with all in favor, the Board approved the meeting schedule for
Fiscal Year 2002 which reflects the third Friday of the month at
D. Field
Manager
Mr. Stephens stated I wanted to inform everyone
that the water plant should be back on line by the end of next week. The
painting is done and we are just waiting for it to cure. We have been spraying
for mosquitoes every other day.
FIFTH ORDER OF BUSINESS Supervisors
Requests and Audience Comments
Mr. Gatti stated there has been an
alleged problem with employee time off. That is not the case and I want to set
the record straight. After six years, District employees get three weeks
vacation. After 16 years, they get four weeks. One year’s vacation can be
accumulated. The maximum an employee can have on the books at any given time is
six weeks. Each employee gets 10 sick days per year which can be accumulated
without restriction but at the time of termination those hours are lost without
pay. I wanted to address the misunderstanding.
Mr. Wolsky stated the 2001/2002 budget
summary for
Mr. Gatti stated I think it is a great
idea. We had some concerns regarding the Sunshine Laws and we have to address
them. We are paying about $900 per year for fire protection.
Mr. Wolsky stated if anyone wants
information about what we have in mind, please contact one of us.
Mr. Gatti asked what should we be
concerned with in regards to the Sunshine Laws?
Mr. Cox responded you cannot discuss
items that are going to come before you as a board outside of a duly noticed
public meeting.
Mr. Gatti asked so there can be only one
board member in attendance. Can I suggest that we put this in the newsletter?
A resident stated I can put it on the next one.
Mr. Wolsky stated every now and them
there are meetings that have large amounts of information. Would it be all
right if I extracted some of those statements and included them in the
newsletter?
Mr. Gatti responded yes, that is a great
idea.
Mr. Bissell stated the entryway to
Mr. Stephens responded yes, it is.
Mr. Bissell asked could we get that painted?
Mr. Gatti stated we can have Mr. Stephens
get a few quotes on that and present them at the next meeting.
Mr. Bissell stated my experience is that
if funds are not spent they are then transferred to another fund that has over
spent. What do we do with excess funds?
Mr. Mossing responded we can prepare a
budget amendment and reallocate the line items within the budget but the funds
must remain in the fund the they were designated for.
This district has two funds, the General Fund and the Water and Sewer Fund.
Mr. Bissell stated the personnel budget
totals $121,000, which includes the hiring of another person. Could we have a
contingency fund to put the excess money in?
Mr. Mossing responded those funds are
brought forward as reserves. I will present the unaudited year end financial
statements next month and will go over all of the areas that you are concerned
with.
Mr. Gatti stated any money left over at
the end of the fiscal year is carried over into the next fiscal year and
redistributed wherever it is needed.
Mr. Cox stated a district that collects
its assessments through the tax collector has a gap from October 1st
through November 1st, which is when the residents begin making their
payments. The tax collector has to process the payments and distribute our
portion to the District. There is no income during that period of time. Those
excess funds are used for operations and maintenance during those months.
Mr. Bissell asked who do Mr. Stephens and
Mr. Venvertloh work for?
Mr. Mossing responded they work for the
District.
Mr. Bissell asked who sets their salaries?
Mr. Mossing responded the board does.
Mr. Bissell asked has that ever been
brought to this board?
Mr. Gatti responded we look at the budget
and review the salaries. The board approved the increases and benefits. A few
years ago we began providing a pension program.
An audience member asked if at the end of
the year the salaries total $80,000 what happens to the other $41,000?
Mr. Mossing responded it stays in the
fund and is carried forward to the next year.
A resident asked do we ever have excess funds?
Mr. Mossing responded yes, the
expenditures in the General Fund are typically under budget. The problem is
that the collections are below budget.
A resident asked now that we are more
populated has there been any increase in the amount of income in the Water
& Sewer Fund?
Mr. Mossing responded yes, there has been
but it represents a very small part because most of the revenue in that fund
comes from the standby fees.
A resident asked could you look at the signage on the north side? It is in bad shape.
Ms. Marchand stated there is an artist in the park that
could repaint it.
A resident asked what is the status of the North Hotel?
Mr. Gatti responded I do not know.
SIXTH ORDER OF BUSINESS Financial
Statements and Approval of Check Registers
ON MOTION by Mr. Burgeson, seconded by
Mr. Wolsky, with all in favor, the Board approved the General Fund check
register in the amount of $37,651.24 and the Water & Sewer Fund check
register in the amount of $23,546.93 as presented.
SEVENTH
ORDER OF BUSINESS Adjournment
ON MOTION by Mr. Burgeson, seconded by
Mr. Bissell, with all in favor, the
Darrin s Mossing Richard
Gatti
Assistant Secretary Chairman