MINUTES OF MEETING

PORT OF THE ISLANDS

COMMUNITY IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of Port of the Islands Community Improvement District was held on Friday, August 26, 2005 at 10:00 a.m. at the Egret Room, 25000 Tamiami Trail, Naples, Florida.

 

            Present and constituting a quorum:

 

            Richard Gatti                                                    Chairman

            Dale Lambert                                                   Vice Chairman

            Ted Bissell                                                        Assistant Secretary

            Norine Dillon                                                    Assistant Secretary

            Richard Ziko                                                    Assistant Secretary

 

DUE TO HURRICANE KATRINA STAFF IS NOT PRESENT

 

FIRST ORDER OF BUSINESS                               Roll Call

            Mr. Gatti called meeting to order and Mr. Ziko called the roll.

 

SECOND ORDER OF BUSINESS                          Approval of the Minutes of the July 22, 2005 Meeting

            Mr. Gatti asked how does the Board feel about this?  Do you want to go through the whole agenda or just pick out some important things to talk about?

            Mr. Lambert responded pick out important things. 

            This item was tabled.

 

THIRD ORDER OF BUSINESS                             Public Hearing to Consider Adoption of the Budget for Fiscal Year 2006 and Levy of Non Ad Valorem Assessments      

            Mr. Gatti stated with the Board’s permission I would like to talk about the budget.  We have to pass a budget by September 15th and it occurred to me we can pass a budget today unless there are any items in the budget we want to change or we can put it on hold.  Let’s pass the budget today. 

            Ms. Dillon stated at the last meeting we changed a lot of things we had questions about that were incorrect like workman’s compensation.  One item I had a question about is the raise for Severn Trent.

            Mr. Gatti stated I believe Mr. Ziko has that marked and we have a personnel question.  Let’s pass the budget with those numbers amended as we see fit.  It is a Board meeting; it is the only thing we are concerned about getting approved by September 15th and we will amend or take out what we see as appropriate in the budget and pass it in that form. 

            Mr. Lambert stated I do not have a problem using the budget as a guide for what we are going to take in or spend, but we have some other things we need to address fairly quickly.

            Mr. Ziko stated I would rather have someone from the mangement company here recording what we are doing with the budget rather than depending on my recorder.  We are paying a lot of money for this management company and I would rather have them present.

            Mr. Gatti stated I am just trying to get around the issue of passing the budget.  Let me make one other point, and I think maybe you and I disagree on it, but the budget is simply a guide.  When we pass this budget it does not mean we approve every item here as it is shown, it is simply a guide.

            Ms. Dillon stated as I recall at a meeting a stimpulation coming from Mr. Goscicki is if it is in the budget it is approved and they can spend it. 

            Mr. Ziko stated we need a clarification from him on that point and he is not here. 

            Mr. Gatti stated if it is in the budget, it means we have made the appropriation and the money is available.  I do not want to argue the point if you folks feel you want to go that way.  I was just trying to circumvent the problem of passing the budget by the 15th.  I know for sure we can do it today with whatever contingency or whatever qualifictions we want to put in and we will be in good shape. 

            Mr. Bissell stated we know there will not be any raises or expenditures above $500 that the Board does not approve.  

            Ms. Dillon stated that is in the purchasing policy.

            Mr. Bissell stated we said there would be no vehicles and we said there would be no raises. 

            Ms. Dillon stated we said the Board has to approved any personnel related increases. 

            Mr. Gatti asked what is the Board’s pleasure?

            Mr. Ziko responded I would just as soon have a full contingent of people here.  I would like to see Mr. Benson, the lawyer and the management company when we pass this.

            Mr. Bissell stated I think we can pass it today.

            Mr. Lambert stated I think we can pass it today as long as we get those people back here quickly. 

            Mr. Gatti stated I am reluctant to (Unable to hear remainder of statement).

            Ms. Dillon stated I sent an email to Mr. Goscicki and said I did not know why we could not have it next week on Tuesday or Wednesday. 

            Mr. Gatti stated his staff gave me the dates of the 6th, 12th and one other date. 

            Mr. Ziko asked why can’t we pressure him into next week?  He is working for us. 

            Mr. Gatti asked what day do you suggest?

            Mr. Ziko responded Tuesday or Wednesday?

            Ms. Dillon stated I will not be here the 6th and neither will Mr. Lambert.

            Mr. Gatti stated that is no good, Tuesday or Wednesday then.  We will continue it at the end of the meeting and tell Goscicki he has to be here.

            Mr. Lambert stated or one of his representatives. 

            Ms. Dillon stated that is also true of Mr. Cox and Mr. Benson.

            Mr. Gatti stated I will make it a point to call them today and tell them.

           

FOURTH ORDER OF BUSINESS                          Consideration of Resolutions

            A.        Resolution 2005-09 Rescinding Resolution 2005-3 and Designating Edward Goscicki as Secretary and Jean M. Rugg as Assistant Secretary

            B.        Resolution 2005-10 Designating Edward Goscicki as Treasurer

            Mr. Gatti stated item four is administrative items designating a Secretary, Assistant Secretary and Treasurer.  What does the Board want to do?

            Ms. Dillon asked do we know why?  Did somebody quit?

            Mr. Gatti responded apparently there have been some changes.

            Mr. Goscicki was contacted on the phone and Tuesday was set for the meeting continutation.  Mr. Goscicki was also instructed to contact Mr. Cox, Mr. Benson and Mr. Stephens to attend the meeting. 

            This item was tabled to the continuation meeting.

 

FIFTH ORDER OF BUSINESS                               Discussion Items

            Ms. Dillon stated I do not believe there are any of the other items we want to discuss without staff here except for the fire station.

            Mr. Gatti asked is the Board okay with that?

            Ms. Dillon stated we have a letter sent to Mr. Tom Mack, our coordinator, and I have a copy for everyone. 

            Mr. Mack discussed offers made and referenced Orchid Cove probably being no longer an option.

            Mr. Gatti asked where specifically are you talking about?

            Ms. Marchand responded the east side of the road just south of the plant.  There is a two to three acre parcel and they could provide 1 ½ acres. 

            Mr. Lambert stated I have a copy of a picture he overlayed the plan on and I was trying to scale it out.  I could not get an exact scale from some of the dimensions. 

            Mr. Mack stated Mr. Benson will have all of that. 

            Mr. Lambert stated I am concerned about getting hemmed in with the plant if we need anymore expansion.

            Mr. Mack stated it is a total of 4 acres, I believe.

            Mr. Gatti asked would you dedicate the land to the Board?

            Ms. Marchand responded that is one of the many questions on the table. 

            Mr. Gatti asked what are the options?  You could dedicate it to the Board, you could give us a quit claim deed, what other options?

            Ms. Marchand responded was inaudible. (501.3 and Fire Department contributing.)

            Mr. Gatti stated Mr. Pullen dedicated the land where the public works building is to the City and it turned out to be a donation and is deductible.

            Mr. Mack stated I discussed this with Mr. Cox and it can be dedicated to the Fire Department or us.  You are eliminating a step by dedicating it to the Fire Department.

            Mr. Lambert asked do you think the Fire Department will accept the idea of the property being dedicated to us with a 99 year agreement?

            Mr. Mack asked why not dedicate it to the Fire Department?

            Mr. Lambert responded because we might want to have control of the property.

            Ms. Marchand asked can the CID own a building?

            Mr. Lambert responded we would not own the building; we would own the property and have an agreement.

            Mr. Gatti stated your point is well taken.

            Mr. Ziko stated we own the land now that the sewage treatment plant is on and in case we wanted to make an addition to we would have the land available.

            Mr. Gatti stated if the Fire Department wanted to make it a training facility it will include a tower and a lot of activity; I am not sure we want that.

            Ms. Dillon stated we cannot make a decision today.  In the interest of time because the Fire Department has their budget going in and we want to make sure we can get our fire station in the budget, I believe the next step is to have Mr. Cox and Mr. Benson do their piece so that we can judge that along with the hotel offer and everything else. 

            Mr. Gatti stated if it is agreed to by the Board let’s give them that direction.

            Ms. Marchand stated the reason I mentioned a couple of things in my letter was in the meeting Mr. Benson identified things that would have to be done like waterlines.

            Mr. Gatti stated infrastructure. 

            Ms. Marchand stated as long as everybody understands there are things that will have to take place.

            Mr. Gatti stated we will make your letter part of the record.  Will you describe what your concerns are?

            Mr. Lambert asked does the Board agree that we will be responsible for those manipulations at our expense?

            Ms. Marchand responded I think you should be negotiating with the Fire Department.  I do not believe anybody should be paying at this point.

            Mr. Lambert asked is where the water needs to be relocated where we are putting in the new line?

            Mr. Gatti responded yes.  Putting in a couple of T’s, in fact we should do that.

            Mr. Lambert stated it can be done as an add on.

            Mr. Gatti stated to put on a T and valve there is nothing to it.  If that is the Board’s pleasure let’s give staff direction to to at least investigate it and follow up on Mr. Lambert’s point to determine the cost of inffrastructure.  Then we can talk to the Fire Department to see what their position is.

            Ms. Dillon stated also get Mr. Cox to look into whether it is better deeded to us or the county.

            Mr. Bissell asked do we know how close your property is to the fence?

            Ms. Marchand responded the fence is the property line.

            Mr. Lambert asked would you object to donating the whole area between the dormitory and the plant?  Then we could slide the fire station to the south and leave an area to expand the plant.  At sometime when we do a new waterplant it is my understanding we may have to drill new wells, preferably closer to the plant than they now are.  I asked the question because it is a little area by itself.

                        Mr. Gatti stated what you are saying is it is not on the table at this time, that is fine.

            Ms. Marchand stated the way we discussed it was we would pick the appropriate lot to accommodate the fire station and future expansion.

            Mr. Gatti stated in your mind any of the 1 ½ acres is available to us.

            Ms. Marchand stated what was asked for and on the table was an area to accommodate the fire station.

            Mr. Gatti asked do we want to give staff direction to at least investigate this?

 

On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor staff was directed to investigate the property use for the Fire Station and report back to the Board as soon as possible. 

           

            Mr. Bissell asked will there be a survey?

            Ms. Marchand responded a survey, an appraisal and legal description.

            Mr. Gatti stated we need to establish a value for everybody’s purposes.  Before we make all these expenditures let’s see how it shakes out. 

            Mr. Lambert stated on the letter is has 1 ½ acres penciled in.  Is that official?

            Ms. Marchand responded I was sure it was 1 acre and Mr. Mack said it was 1 ½ acres. 

            Mr. Gatti asked are you in contact with the Fire Department?

            Mr. Mack responded yes.

            Mr. Gatti stated why don’t you bounce this off of whoever to make sure we are on the same page.

            Mr. Mack stated Paul was at the meeting with us and we all know what is going on. 

            Mr. Lambert asked is it acceptable to them to get it into the budget process?

            Mr. Mack responded they needed the letter.  He was supposed to look at it and let me know if he needed anything additional.

            Mr. Gatti stated I will be surprised if they do not want the commitment from us.

            The Board thanked Ms. Marchand.

 

SIXTH ORDER OF BUSINESS                              Staff Reports

            This item was tabled.

 

SEVENTH ORDER OF BUSINESS                        Supervisor’s Request and Audience Comments

            This portion of the recording was inaudible.

 

EIGHTH ORDER OF BUSINESS                           Approval of Check Register

            Mr. Bissell asked is there any possibility Severn Trent could email the check register Monday afternoon?

            Mr. Lambert responed I emailed her this morning asking for a description of the titles and a copy.

            Mr. Bissell stated I did not receive my book nor what you are talking about. 

            Mr. Ziko stated it does not give a breakdown for what it is.

            Ms. Dillon stated I did not get it either.

            Mr. Lambert stated it came yesterday.  If you are filtering your email heavily it will send it to junkmail. 

            Ms. Dillon stated this month’s book is no different, it does not have any details.  It is a bigger issue than one month.

            The check register was tabled.

            Mr. Lambert asked does Mr. Cox need to review the Parkson contract for the filter?

            Mr. Gatti responded I would think so for our own protection.  I will talk to Mr. Benson and Mr. Cox today.

 

NINTH ORDER OF BUSINESS                             Adjournment

            There being no further business,

           

On MOTION by Mr. Lambert seconded by Mr. Bissell with all in favor the meeting was recessed to August 30, 2005 at 10:00 a.m. at the Egret Room, 25000 Tamiami Trail, Naples, Florida.

 

 

                                                                                                                                                     

Ted Bissell                                                                    Dale Lambert

Assistant Secretary                                                       Vice Chairman