MINUTES OF MEETING
PORT OF THE
COMMUNITY IMPROVEMENT DISTRICT
The regular meeting of the Board of
Supervisors of the Port of the Islands Community Improvement District was held
on Friday, April 18, 2008 at 10:00 a.m. in the Egret Room; 25000 Tamiami Trail;
Naples, Florida.
Present and constituting a quorum
were:
Theodore
Bissell Chairman
Dale
Lambert Vice Chairman
Norine
Dillon Secretary
Richard
Gatti Assistant
Secretary
Richard
Ziko Assistant
Secretary
Also present were:
John
Browne
Christopher
Pepin
Daniel
Cox District
Attorney
Ron
Benson District
Engineer
Robert
Edge Field
Operator
George
Cramer Resident
Yolanda
DiBartolo Resident
Tom
Mack Resident
Duane
Otto Resident
The following is a summary of the
minutes and actions taken at the
FIRST ORDER OF BUSINESS Roll
Call
Mr. Bissell called the meeting to
order and Mr. Browne called the roll.
SECOND ORDER OF BUSINESS Approval of the
Minutes of the
March 21, 2008 Meeting
Mr. Bissell stated each Board member
received a copy of the minutes of the
·
On Page 4 in the second item, No should be inserted before Other.
·
On Page 8 in the first bullet, the dollar sign
in front of 10,000 should be deleted,
and gallons @ $1 per gallon should be
inserted at the end of the sentence.
·
Under the third bullet, Commercial Rate is for ERC (not MF Unit) should be added as the
first item.
·
On Page 12 in the first bullet, Ms. DiBartolo asked the Board should replace The
Board asked this owner.
·
On Page 16 in the third item under the first
bullet, square feet should be
inserted after 64.
·
Under the fourth item, square feet should be inserted after 32.
·
Under the fifth item, square feet should be inserted after 32 and 64.
·
On Page 22 in the second bullet, CERT should be inserted before fundraiser.
·
In the first bullet under the ELEVENTH ORDER OF BUSINESS, DiBartolo should replace Kungle.
There
being no further additions, corrections or deletions,
On MOTION by Mr. Gatti
seconded by Mr. Lambert with all in favor, the minutes of the
THIRD ORDER OF BUSINESS Audience
Comments
·
Mr. Mack asked Mr. Benson for the status of the
rezoning issue.
Ø
The information was sent through Mr. Teague for
the fire station, but no response has been received from the county.
Ø
Mr. Mack reminded Mr. Benson to e-mail them on a
monthly basis as a reminder.
Ø
The Board directed Hole Montes not to incur any
costs with regards to the rezoning until the agreement is signed.
FOURTH ORDER OF BUSINESS Presentation by Representatives
of
Collier County Water Utilities and SFWMD
regarding Irrigation and Water Restriction Issues
This item was tabled, since the
representatives were unable to attend the meeting.
FIFTH ORDER OF BUSINESS Audit
Committee Selection Process
A.
Appointment of
Committee Members
B.
Establishment
of RFP Evaluation Criteria
C.
Authorization
to Proceed with RFP
·
Although the Board concurred all five Board
members were to be part of the committee at the last meeting, it must be done
via motion.
·
Mr. Cox is working on the RFP Evaluation
Criteria.
·
Mr. Browne confirmed the Sample Authorization
can be modified.
·
The due date may not be accurate, but can also
be modified.
·
The Board concurred Mr. Teague should proceed
with the process and work with Mr. Cox to confirm the evaluation criteria.
·
Mr. Browne gave the Board an overview of the
process.
Ø
The RFP is sent out to the different auditing
firms.
Ø
The interested auditing firms submit a proposal
along with an estimate consistent with the approved criteria.
Ø
The Board evaluates and determines the best
firm.
There
being no further discussion,
On MOTION by Ms. Dillon
seconded by Mr. Lambert with all in favor, Severn Trent Services and the Audit
Selection Committee consisting of all five District Board members was
authorized to proceed with the Audit Selection Process for the Fiscal Year 2008
Audit.
SIXTH ORDER OF BUSINESS District
Manager’s Report
A.
Consideration
of Resolution 2008-2 Amending The District’s Fiscal Year 2007 General Fund
Budget
·
Mr. Browne read the resolution aloud to the
Board.
Ø
This resolution was requested by the auditors.
Ø
The Carry Forward amount is increasing by
$137,000.
Ø
The expenditures for Contracts and Landscaping are
increasing by $26,000, for a total of $86,000.
Ø
Capital Reserves is increasing by $111,000, for
a total of $486,843.
There
being no further discussion,
On MOTION by Mr. Lambert
seconded by Mr. Gatti with all in favor, Resolution 2008-2 Amending the
District’s General Fund Budget for Fiscal Year 2007 was adopted.
The
record reflects Mr. Cox has joined the meeting.
B.
Discussion
of the Proposed Budget for Fiscal Year 2009
·
Mr. Lambert requested the following issues be
discussed at the next meeting.
Ø
An estimated amount each resident will pay per
ERC on their tax bill, as well as what they have been billed over the past
year.
Ø
A spreadsheet of future projects should be
updated and e-mailed to the Board prior to the next meeting.
o
Mr. Benson confirmed he needs to discuss with
Mr. Teague.
·
Mr. Bissell suggested the possibility of a
contingency fund for the new water treatment plant.
·
The Board is going to review the proposed budget
over the next month and discuss further at the next meeting.
·
Mr. Browne reminded the Board the deadline for
the District to submit the proposed budget to the state is
·
The proposed budget and public hearing date must
be approved at the May meeting.
·
The Board discussed some aspects of the proposed
budget.
Ø
General Fund Revenues is decreased by $80,000.
Ø
Water and Sewer Fund Operating Revenues also
decreased.
Ø
Mr. Ziko asked for a clear explanation of
Maintenance Fees in the General Fund.
SEVENTH ORDER OF BUSINESS Old Business –
Discussion of Disposal Box Construction
·
Mr. Benson updated this issue.
Ø
The schematic drawing was reviewed.
Ø
They verified different issues with the proposed
manufacturer.
Ø
Pre-manufactured options were reviewed.
Ø
Mr. Edge ordered the stainless steel box, which
should be arriving in approximately one week.
EIGHTH ORDER OF BUSINESS Field
Manager’s Report
·
The MBR issue was discussed.
Ø
Since there are still issues to be worked out,
it will not be turned over yet.
·
The Route 41 median was discussed.
Ø
The CID is responsible for correcting the
drainage.
Ø
Some work has commenced.
Ø
This median will be watched on a continual basis
for flooding issues.
·
Mr. Ziko inquired about the drainage grate
covered with mulch on the west side of the median.
Ø
The lines were cleaned.
Ø
Mr. Edge will work with the landscaping
contractor to ensure the mulch does not cover the grate.
·
Mr. Bissell inquired about the salt levels in
the drinking water.
Ø
The salt levels are well below the 500 rating,
which is positive.
·
Ms. Dillon asked about the stolen sprinkler
heads.
Ø
The insurance deductible is more than the
replacement cost.
Ø
Mr. Edge believes the sprinkler heads were
already replaced.
·
Ms. Dillon inquired about the speed limit sign.
Ø
Mr. Edge is trying to find an appropriate area
to install the sign.
Ø
The issue will be taken care of this month.
·
Ms. Dillon asked when the free irrigation
inspections were going to take place.
Ø
These inspections will be done next week.
·
Mr. Bissell asked that the trees be trimmed back
to the gutter on
Ø
Some of them come out on the street by five
feet.
Ø
This was done last year, but the trees grew
back.
·
Mr. Edge noticed a fallen tree on
Ø
Orchid Cove is responsible for maintaining this
area.
NINTH ORDER OF BUSINESS Attorney’s
Report
A.
Update on
Sign Variance Request
·
A pre-application meeting was held with staff.
Ø
Staff expressed support for the signs.
·
The size limit is 32 square feet.
Ø
This size will not be able to fit all of the
necessary information.
Ø
The sign company is going to do a mock-up of
both a 32 and 64 square foot sign to show staff how much better the information
fits on the 64 square foot sign.
o
The application will be ready for submittal once
this issue is resolved.
·
The RV Park owners are negotiating with Mr.
Motwani to purchase the North Hotel.
Ø
The issue puts staff on hold with regards to
signage in this area.
Ø
Staff may be able to proceed with installation
of signs on the south side.
o
Two separate variance applications will have to
be submitted.
Ø
Mr. Ziko expressed concern this negotiation is
going to delay the fire station.
o
The contract between Mr. Holecek and the RV Park
owners is not contingent upon anything with the North Hotel.
o
Their closing date is scheduled for
Ø
Fiber optic cable is running under the roadway
in the area, and may be underneath some of the RVs once the roadway is removed.
o
It is located in the middle of the area which will
be owned by POI Motor Coach Resorts in order to accommodate all issues of their
agreement.
o
The cable is also going to run in an area in
which the District is going to install paving or driveways as opposed to
infrastructure.
o
There may be a notice requirement when a utility
company builds anything within CID right-of-ways.
o
If anything is done to the road, the utility
must move the lines at their own cost.
§
Mr. Cox recommends sending a letter to Verizon
asking what authority they have for installing the line across the road.
v
Mr. Cox will investigate the Statutes further;
after which he will write this letter asking for their authority in this
regard; and make them aware of future improvements requiring relocation of
these lines at their expense.
B.
Discussion
of Agreement with POI Motorcoach Resorts
·
The terms of the agreement are acceptable.
·
They need to firm up their negotiations with Mr.
Randall Henderson to determine whether or not he should be part of the
negotiations.
·
The CID will still be able to obtain the property.
·
The arch sign was discussed.
Ø
The hotel was supposed to give the CID a copy of
the permit for the current sign on Route 41.
o
Mr. Cox will scan and send a copy to the Board.
o
The county may withdraw approval, as it is
confusing.
o
The permit will probably go away once the CID
gets the sign variance.
·
Ms. Dillon asked if further input was necessary
from Mr. Cox with regards to the audit process.
Ø
Mr. Cox will study the evaluation criteria.
TENTH ORDER OF BUSINESS Engineer’s
Report
A.
Discussion
of Fire Station Project and Rezoning Update
·
Mr. Benson wanted to confirm whether or not the
Board wanted him to hold off on rezoning until the agreement is signed.
Ø
Even if Mr. Benson’s staff commences the lengthy
process of preparing the documents, the agreement must be signed.
Ø
The land must be rezoned as a public facility
zoning district.
Ø
The plan includes all infrastructures which may
be built over the next 20 years.
There
being no further discussion,
On MOTION by Mr. Lambert
seconded by Ms. Dillon with all in favor, Hole Montes was authorized to
commence the rezoning process as discussed.
B.
Update on
Well Drilling Efforts
·
Mr. Benson summarized the findings.
Ø
The first 30 to 40 feet of depth is considered
fresh water.
Ø
The chlorides are higher at a depth of 50 feet
or more.
Ø
The water closest to the water plant has less
fresh water available.
Ø
The SFWMD is encouraging a reverse-osmosis water
plant using brackish water.
o
The wells may be built closer to the water
plant.
Ø
The new well will allow the hydro geologist to
do the calculations and computer modeling which is required by the SFWMD to
justify the use of the current wells as well as potential construction of new
wells.
Ø
The existing two wells will be able to maintain
fresh water.
o
They anticipate the possibility of replacing those
wells.
o
An additional well may be built in order to
spread out the water coming out of the ground; and provide a backup well.
Ø
There is no rush on a decision since the
District is using less water than it is permitted for.
Ø
There is currently a permit which allows the
potable water from the wells up to a permitted capacity for irrigation use.
o
New pumps will need to be installed on the
existing wells.
§
It must be verified the pipeline between the two
points has not deteriorated and is performing well.
§
If the piping is eight inches on both ends,
everything in between must be eight inches.
v
The pressure must be measured at both ends when
it is being pumped at a measured flow rate.
§
There are cleaning methods for these lines if
there are issues.
Ø
The test well allows for checking of water
levels.
o
Static water and chloride levels can be
measured.
o
A monthly check should be performed on the well
which should be sent to the SFWMD.
Ø
Mr. Edge wants to know if it is necessary to obtain
a permit to install larger motors and pumps in the existing wells and the
disadvantages of installing them without putting a video camera to the line to
determine whether or not there any problems.
Ø
The current motors and pumps can only pump
approximately 200 gallons per minute.
o
It appears the motors are not powerful enough.
o
The pumps inside the wells are not trimmed in
the appropriate area to pump the maximum amount of water.
§
The pressure from the discharge side of the well
pump is measured, and the flow rate is taken from the flow meter to calibrate loss
through the pipe.
§
A measurement close to eight is acceptable.
§
A higher pressure and flow is necessary.
§
The current permit only covers a certain amount
of flow.
§
The current permit covers two eight inch wells
which are 20½ feet deep; are changed at 15½ feet; and are permitted up to 300
gallons per minute.
v
The CID currently pumps approximately 200
gallons per minute.