MINUTES OF THE MEETING
OF THE PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT
DISTRICT
The regular meeting of the Board of
Supervisors of the Port of the Islands Community Improvement District was held
on Friday, January 28, 2005 at 10:00 a.m. at the Egret Room, 25000 Tamiami
Trail, Naples, Florida.
Present and constituting a quorum
were:
Richard Gatti Chairman
Ted Bissell Vice Chairman
Dale Lambert Assistant Secretary
Norine Dillion Assistant
Secretary
Dick Ziko Assistant
Secretary
Also present were:
Ed Goscicki Manager
Dan Cox Attorney (Via
Telephone)
Ron Benson Engineer
Tim Stephens Field Manager
Pat White Severn Trent
Jennifer McConnell Severn
Trent
Numerous Residents
Due to the quality of the recording of the
meeting, the following is a summary of the actions taken at the January 28,
2005 meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Gatti call the meeting to order and
Mr. Goscicki called the roll.
SECOND
ORDER OF BUSINESS Approval
of the Minutes of the November 19, 2004 and December 17, 2004 Meetings
Mr. Gatti stated that
each Board member received a copy of the minutes from the November 19, 2004 and
December 17, 2004 meetings and requested any additions, corrections and
deletions.
[All corrections
received by the District Manager are incorporated into the official record.]
On MOTION by
seconded by with
all in favor the minutes of the November 19, 2004 and December 17, 2004 were
approved.
THIRD
ORDER OF BUSINESS Consideration
of Quote for the Cleaning of the Water Storage Tank
Mr.
Stephens presented the quote for the cleaning of the water storage tank, the
fact there are very few firms that handle this type of work, and the time frame
involved.
Mr.
Gatti discussed the possibility of piggy-backing on to another municipal
contract, and Mr. Goscicki concurred.
On MOTION by
seconded by with
all in favor cleaning of the water storage tank piggy-backed on to another
municipal contract was approved.
FOURTH
ORDER OF BUSINESS Discussion
of Open Items List
The Board and staff discussed the following open items:
o
Hotels
concern with storing portable defibrillator is due to the lack of a contract,
and its liability for its storage.
o
Continued
item
o
Mr.
Cox to bring up at the next meeting.
o
Pending
resolution of bankruptcy court issues.
o
Board
requested copy of letter of refusal issued by Mr. Cox.
o
Mr.
Cox to bring up at the next meeting.
o
Mr.
Goscicki to distribute handbook to Board members for their review.
o
HR
Director to attend next meeting.
o
Board
requested Mr. Goscicki and Mr. Cox to send an update to the Board members two
weeks before the meeting on the status of open items.
A discussion ensued between the
Board, Staff and Attorney regarding the Sunshine Law and communication issues
that the Board can undertake and with whom.
Attorney was instructed to give the
Board members at the next meeting clear guidelines as to what they can and
cannot do with respect to the Sunshine Law.
o
Mr.
Stephens discussed the mechanical issues and the concerns with the filtration
operation.
o
Previous
permit violations and the systems current compliance.
o
The
use of only river water at this time.
o
The
possibility of generating reuse water and permitting.
o
Mr.
Benson was directed to look at what is required to get facility in
compliance—mechanical, processing, etc., and provide an update to the Board
prior to the next meeting.
o
The
affect of the operations of the irrigation system by people watering their
lawn.
Mr. Gatti explained the bankruptcy
issue with Mr. Hardy and the property not being declared as an asset. When the property was developed, the
bankruptcy court now wants a piece of it because it did have a value that was
not declared.
Mr. Cox proceeded to explain the
other issue regarding the easement rights having value for discharge of surface
water, and the bankruptcy trustee’s standpoint.
A discussed ensued regarding the
site development plan in with the county for the area of 160 units, and the
Board have the final decision to approve the ERCs when presented to the Board.
o
STS
is working on the issue and contacted a couple of companies.
o
Getting
the engineer involved with the structural end with the county and permitting,
and incorporating into the entire community.
o
STS
is negotiating with audit firms who submitted proposals, starting with Dufresne
& Associates.
On MOTION by
seconded by with
all in favor Dufresne & Associates was selected as the Auditor; and staff
was authorized to negotiate a contract.
o
STS
looked into the benefits received with quarterly billing versus monthly
billing.
o
The
unknowns such as water leaks not being discovered for three months on a
quarterly billing.
o
Staffing
issues.
o
STS
recommendation is to keep with monthly billings.
o
The
Board concurred to keep it with monthly billing.
o
STS
is looking to purchase portable generators for several of its clients, which
will be a cost savings for all the clients involved.
o
The
timing of the purchase being prior to the hurricanes.
o
Mr.
Stephens is to check the timers to see if they are functioning properly.
A Board member requested the state
limit for pH out of the faucets; it is well over 8.
Mr. Stephens was to direct check the
pH levels starting at the plants, and the effect; and Mr. Benson was to email
the regulations and state standards.
Mr. Gatti suggested all items be
listed on the agenda and the rest of the Board agreed to leave it as is.
FIFTH
ORDER OF BUSINESS Staff
Reports
A.
Attorney
·
Mr.
Cox gave an update as to the RV park.
·
Checking
with the county as to property needed by the fire station. [Work with the engineer.]
B.
Engineer
·
Lines
of the fire system not being up to standard since they were first installed,
cost difference between 6” and 8” pipe is nominal. Board previously approved project #2 at an estimate
cost to install the pipe of $85,000. Now
estimate the cost to be $131,000 to minimize disturbing people’s
driveways.
·
The
Board and staff discussed the possibility of running the line under the street
instead of the driveways. The increased
maintenance involved doing repairs under the streets versus the driveways. The jack and boring of the lines causing less
of a disturbance under the driveways.
The area in Newport Cay this will affect.
·
Engineer’s
recommendation is to proceed with additional cost for a new total of $131,000
for project #2 previously approved by the Board.
·
Projects
#3 & #4 now structured as one project [Road resurfacing and repair for
Newport Drive, Sunrise Cay, Evening Star Cay, Morning Star Cay, Newport Cay,
Sunset Cay, Venus Cay, Windward Cay, Wilderness Cay, south portion of Cays
Drive].
·
The
Board discussed repaving of areas in the Cays and if it is necessary at this
time.
·
The
planned roadway improvements, milling the driveways for roadway resurfacing to
be level.
On MOTION by
seconded by
with all in favor Projects #2 for the additional total amount of
$131,000, #3 and #4 were approved.
The engineer continued with his report for renewal and
replacement for the existing water lines, the Capital Improvement Program and
the Utility Equivalent Resident Units with Port of the Islands. [A copy of his report is attached hereto and
made a part of the public record.]
Mr. Gatti requested an update to the
Capital Improvement Project.
Further discussions included:
C.
Manager – Rescheduling of March Meeting
to March 24, 2005
Mr.
Goscicki requested for the March meeting to be rescheduled to March 24, 2005.
The
Board agreed to change the meeting date.
D.
Field Manager
Mr.
Stephens, the Board and staff discussed the flushing of the water lines and
fire hydrants to improve the water system.
Mr.
Gatti suggested putting it in the budget for next year.
Mr.
Goscicki stated it is in the budget for this year if you wish to proceed.
On MOTION by
seconded by with all
in favor flushing of the water lines and fire hydrants were approved.
Mr.
Stephens also reported on the long distance phone usage, and Mr. Gatti
requested Mr. Goscicki to take care of these types of items.
SIXTH ORDER OF BUSINESS Supervisor’s Request and
Audience Comments
At this time, there was a question and answer session with
the residents and audience members.
SEVENTH ORDER OF BUSINESS Approval of Check Register
After discussion,
On MOTION by
seconded by
with all in favor the check register was approved.
EIGHTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by
seconded by
with all in favor the meeting was adjourned at 12:50 p.m.
Dale Lambert Richard
Gatti
Assistant Secretary Chairman