MINUTES OF THE MEETING

OF THE PORT OF THE ISLANDS

COMMUNITY IMPROVEMENT DISTRICT

The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, April 29, 2005 at 10:00 a.m. at the Egret Room, 25000 Tamiami Trail, and Naples, Florida.

Present and constituting a quorum were:

Richard Gatti Chairman

Dale Lambert Vice Chairman

Ted Bissell Assistant Secretary

Norine Dillon Assistant Secretary

Dick Ziko Assistant Secretary

Also present were:

Ed Goscicki Manager

Dan Cox Attorney (by phone)

Ron Benson Engineer

Tim Stephens Field manager

Tom Mack Staff

Patricia McNally Resident

Liz Hazelbaker Henderson, Franklin, et al.

Lane Wood Salvatore & Wood

Marlene Marchand RV Park

Jim Landis Island Resorts

Numerous Residents

FIRST ORDER OF BUSINESS Roll Call

Mr. Lambert called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS Approval of the Minutes of the January 28 and March 24, 2005 Meetings

Mr. Lambert stated each Board member received a copy of the minutes of the January 28 meeting and requested any additions, corrections or deletions.

Ms. Dillon asked did we approve the January 28th minutes last month?

Mr. Lambert responded no, I think you just approved the February minutes.

Ms. Dillon stated I believe it is on Page 2 of the minutes of March 24th.

Mr. Lambert stated we did not approve the January minutes. I added a list of attachments.

On MOTION by Mr. Bissell seconded by Mr. Lambert with all in favor the minutes of the meetings of January 28, 2005 were approved as amended.

Mr. Lambert stated each Board member received a copy of the minutes of the March 23, 2005 meeting and requested any additions, corrections or deletions. I have given Mr. Goscicki some small changes.

On MOTION by Ms. Dillon seconded by Mr. Ziko with all in favor the minutes of the meetings of March 23, 2005 were approved as amended.

THIRD ORDER OF BUSINESS Discussion Items

A. Mosquito Control Options

Mr. Lambert stated the next item is mosquito control. At that last meeting we decided to put this on as an agenda item. Did you have a chance to look into cost?

Mr. Goscicki responded yes, Collier County does not do this as part of their governmental program. Collier County Mosquito Control District overlays Fiddler's Creek and Key Marco CDD. Those improvement districts are within the Mosquito Control District and pass off that assessment to the Mosquito District.

We discussed with them the Board's desire for them to possibly provide services here. This is new to them. They have never worked outside their district before. We told them we would like to continue some discussions and they had some reservations, because they have never done this and are not sure how to price or structure a program outside of their district.

Within their district they have double costs and double budget, which results in assessments. They have not looked at how to relate the assessment into a fee applied to others and whether or not it is within their jurisdiction to do so. We are going to follow up with them a bit more. At the same time, I would like the Board's permission to explore some other private options to bring back to the Board for more alternatives.

Mr. Lambert stated it appears we could get the same prices they are using on their website. It is pretty cheap. I am sure there is some economy of scale there. I do not know whether we could become a part of their district and what would be involved with it.

One problem is Collier County Mosquito Control District predominantly uses aerial applications for their treatment and aerial applications are prohibited in this area.

Mr. Goscicki stated that was one of their concerns. To do mosquito control here, because of the environmentally sensitive community we are in, it will require special precautions and special methodologies.

Mr. Lambert stated did you have a chance to speak with Mr. Stephens? If we were to upgrade what we do, what kind of hours will be involved and what will it take for manpower?

Mr. Goscicki responded no, we have not scoped that out internally yet.

Ms. McNally stated my understanding of what they do and how they expend is slightly different. I spoke to someone who will not be quoted. They have an expansion policy on the website. The position statement states as the population of a given area increases, it is inevitable that the district will expand.

They have expanded in 2000, 2001, 2003 and 2004. The person I spoke to said, had you applied three years ago, because of your discreet area, surrounded not by other areas, we probably would have said no. On the other hand, last year in 2004, they took on an area surrounded by other areas not treated. The person I spoke to suggested an expansion procedure. It is an application process. It seems two things will help us enormously. The backing and approval of Mr. Colletta and the backing and approval of the committee. We are primarily an older community and an expanding community. Our concern is about health. That is their procedure that one follows. I feel it is a good idea to follow the application procedure. The millage rate .0962 is for your particular area involved.

Mr. Lambert stated it will be on your tax bill every year.

Mr. Goscicki stated I was not aware they could not spray out here with an aerial. That really changes the scope of this effort.

Ms. McNally stated they have over five different methods of application and only one is aerial spraying.

Mr. Goscicki stated we checked with the district to see if they were willing to provide service through an interlocal agreement. I thought they were part of the County governmental programs. I discovered this was a Special District so we were approaching it again through recognizing we were outside the district, what was their posture as to providing services through an interlocal or some other kind of contractual arrangement with the District.

They are expanding the district all the time. Another good step is for this District to ask the Mosquito Control District to consider expansion of the district to include Port of the Islands and take it up in front of them then we could prepare the required application.

Mr. Lambert asked will we be committed in any way in making that application?

Mr. Goscicki stated let me do some research with our attorney to make sure. I assume making an application would not bind you if accepted. I appreciate your concern and want to make sure you know what you are getting into. I will follow up and look into what will be required. I appreciate Ms. McNally's research.

Mr. Lambert stated one of the things I know about going into that organization is now we at least can call Mr. Stephens and ask him to spray again in the morning. We probably will not be accommodated in this way once we become part of that organization.

I will obtain pricing from other independent services and this way the Board will have some options to look at in terms of the Mosquito Control District. As part of the Mosquito Control District you will get into a levalized service that they provide to all of their customers. Mosquito Control, even though a levalized service, they still respond to individual needs as the problem arises, as a level of service, they provide once a month spraying every place, Mosquito Control as a reactive kind of service. Those are the things we want to explore to get an understanding of the level of service. They indicated they would be happy to come here and discuss this with the Board. I will invite them to participate if the Board desires, at the next meeting and give a presentation as to what they will do in that regard.

Ms. Dillon stated my questions are effectiveness and frequency. We are surrounded by mosquito breeding areas.

Mr. Cox stated that is really a large part of the problem with the type of applications Mr. Stephens is doing. We are treating this pocket within this wide area. They are treating larvae. You do not spray for adults, right?

Mr. Stephens responded adults are all we are doing now.

Mr. Cox stated they may be treating larvae, but you are only treating this area and right after you treat, you get a good wind and you have just blown in a whole new crew of mosquitoes.

Since they cannot do aerial applications, they do not do areas outside of the Port, whether it will be any more effective having the Mosquito Control District, especially in regards to your question about being able to call them and have additional special applications whenever you have a problem. Cost-effectiveness, I forget what the assessed values out here are now.

Mr. Bissell responded $106,000.

Mr. Cox stated so that is roughly a tent of $1 million. It works out to roughly $10,600 the residents would be paying and our budget is $13,000. You are not getting substantial cost savings, only $2 per ERC, to give up the responsiveness of having your own control over this.

Mr. Ziko asked could we use our own control in addition to this?

Mr. Cox responded once you are accepted into the district, you have to pay the full millage. The law and the constitution require all taxes be levied equally against all people subject to them. You will actually have double. You will pay them and you have to budget yourself, so you will have to spend substantially more money.

Mr. Ziko stated the Board is not going to pay them. Each individual is going to pay them. We will still have the opportunity to ask Mr. Stephens to apply another treatment when they are bad.

Mr. Cox stated are you getting any cost citing, overall to the residents of the Board. If you have both systems in place, I just do not see that.

Ms. Dillon stated it depends on the effectiveness.

Mr. Cox stated the effectiveness is going to be limited. They are not going to be any more effective than you are right now. They are going to have to use the same application techniques.

Ms. McNally stated the conversation seems to be comparing apples to apples, which is not true. I do not know how much or how little we are being sprayed, but I know when I have called to say it is terrible here, it has not resulted in an extra spraying.

There is a Mosquito Control Board. According to their statutes, their very last rebound is individual telephone calls. It always resulted in someone doing additional sprayings.

The other important thing is they have five stages of sprays. They spray for larvae, they spray adults and they spray for pupa and for pheromones, depending upon the situation and they test weekly. If you become a member of the Board you are welcome to call them and tell them that such and such is needed.

At the bounds of my Condo, they have never sprayed. I have a drainage ditch there.

Mr. Lambert stated we have discussed why that has not been sprayed.

Ms. McNally stated we are not comparing what is there. It sounds like what we do now is just fine and it is not.

Mr. Lambert stated we will have staff look into it a bit more.

Mr. Goscicki stated we will have a member of the mosquito come in and make a presentation at the next Board meeting and describe their level of service and their application process. We got into this conversation, not on a cost issue, but on a service level. You recognize Mr. Stephens is your operator, wastewater operator, field crew and the mosquito control agent. Part of his challenge is that staff is stretched very thin and how do we address improving service effectively.

Mr. Lambert stated so we will put this on the agenda again next month and take it further.

B. Committee Representation of the Board

Mr. Lambert stated the next item is committee representation on the Board. We have a couple of situations of committees doing some legwork for the Board. Mr. Cox and Mr. Goscicki would like to address the Board concerning this.

Mr. Goscicki stated Mr. Cox can handle this as it is more of a legal issue than a management issue in terms of representation of the Board.

Mr. Cox stated it goes back to what authority these committees have. As long as they are fact gathering and they report back to you to take action, based on the facts they gather; that is fine. If they do anything other than that, that is where we got into discussion on whether they can send a letter on behalf of the CID. The answer is no. Their activities will then become subject to the Sunshine Law. They can only meet in noticed public hearings. A record would have to be kept before they could take any action, including correspondence on behalf of the District. They can only be a fact-gathering committee.

Mr. Lambert asked can a member of the Board send a letter on letterhead?

Mr. Cox responded only an after this Board has authorized that action.

Mr. Lambert asked does that have to be specific to each letter sent?

Mr. Cox responded yes; they are then taking action on behalf of the Board.

Ms. Dillon asked so, there is no way a time sensitive issue could get a letter out from this Board before a month goes by before we could do it?

Mr. Cox responded we could call a special meeting if we have sufficient time to advertise it. If it is a matter essential to the health, safety and welfare of residents, we could hold an emergency meeting, which only requires reasonable notice, which can be much shorter; it can be done different ways, but this is a local public government and has to act that way.

Mr. Goscicki stated if it is a ministerial issue, letters can go out through the manager or the attorney. If you are sending a letter to another entity requesting an action, as we did this morning; if we wanted to request Mosquito Control to come give a presentation, I want permission from the Board for something like that.

Ms. Dillon stated you will bring up a letter from the Board anyway and present a letter from the committee. They will want a letter from the Board to make if more official.

Mr. Lambert asked is it too late to send a letter to those people?

Ms. Dillon responded no, he is willing to accept a letter from the Board now, after the letter you sent to him.

Mr. Lambert stated it becomes hard to use a committee to do anything for us and gather together information. Once the committee gathers this information, how can we disperse it?

Mr. Cox responded they come before this Board at a noticed public hearing, just like today and present you with the facts. You discuss it. You reach a decision and then we can act on your behalf as staff and prepare a letter for the Chairman's signature.

Mr. Lambert asked is it best to have the Board involved with these committees?

Mr. Goscicki responded it depends on the will of the Board.

Mr. Ziko asked if we need to call an additional meeting during the month, what sort of time frame do we need to advertise this and where is it being advertised?

Mr. Cox responded it is advertised in the Naples Daily News. We have to advertise seven days before a meeting, so we give it to them about three days before they advertise. We need a ten-day lead time.

Mr. Ziko asked where is it in the Naples Daily New? I read it cover to cover and have never seen it.

Mr. Cox responded it has to be anywhere other than the legal advertisement section.

Mr. Lambert asked is the agenda advertised at all?

Mr. Cox responded no; it is says notice of the meeting of the Board of Supervisors of the Port of the Islands Community Improvement District. It gives the address. Anybody who feels like they are going to challenge the Board's actions is responsible for providing a transcript. That lets us off the hook of doing verbatim transcripts of every meeting and having a court reporter.

Mr. Lambert stated I received an e-mail from a resident who was wondering if there is a way we can post the agenda or e-mail it out to people to say it is coming up?

Mr. Cox responded my concerns in going beyond the scope of what the law actually requires are, if we forget one time, somebody will question we are not doing things properly. We have established a practice and procedure. We comply with the requirements of the statues and do not impose additional requirements on ourselves.

Ms. Dillon stated my feeling on the agenda going out to people, is it does not really tell you much.

Mr. Cox stated it can leave you open. Item 5, in this agenda, such as audience comments and Supervisor requests, anything can come up at these meetings.

Ms. Dillon asked with regard to the fire station, do we need a letter signed by the Board to go to an individual in Collier County? Can we just draft a letter and bring it to the Board for approval and signing?

Mr. Cox responded if you get it done in time, it can be included in the agenda package, so you have some time to think about it before you get here.

Mr. Lambert asked would it be on a letterhead?

Mr. Cox responded yes.

Ms. Dillon stated one frustration of this Board is how long it takes to do anything.

C. Open Items

Mr. Lambert stated the open items list was e-mailed out to everyone.

Mr. Mack stated we started by meeting with Mr. Somers, the head of emergency services, to find out how to get this started. We covered where to start and what has to be done. Basically, we had to buy land. Collier County will not purchase land. We will have to supply a piece of property for the fire station. Orchard Cove, we still do not know what is going on over there and all the other factors. He suggested we apply for a grant and that sort of thing. We went from there to leasing property. Prior to that, I spoke with people who are English representatives here. They have two parcels on Cays Drive and 41 on the east and west side. One is a 1.9-acre and the other is three acres. They did not want to sell the property, but will lease it to us. I tried to get a rough draft of a lease out of them, covering items like if they want us to pay the taxes plus a certain amount per month. The problem with the parcel is there are twenty ERC's on it and the taxes come to $18,500. For rent, we are talking about almost $30,000 a year. The problem with the ERC's is whether or not the Board can do something, mostly assessments on it. As far as budgeting goes, it usually takes about five years from start to finish. If it goes into a fast track mode, which I recommend, it could take approximately two years. When we left here three weeks ago, there was a cover letter to my letter. This was where we got into the discussion on Board participation. The letter had the Board's letterhead on it to make it official. That went around for about two weeks. It got to the point that I could not wait a whole month to discuss whether or not we could give them a letter, saying we had a meeting a month ago and this is what we discussed and briefly what we covered. They had to get that into the budget. Right now they are going into the second phase of the 2006 budget. He is going to get it somehow into the budget, if he can, for this year. That will at least get things started, paying for a fire station. We are talking about $600,000 and something. There is not much money left to pass around to the other departments.

Regarding this Orchard Cove thing, at that time, we only had 40,000 square feet. We requested to move the lake over. Mr. Benson told me they did, so we have almost two new acres there. The problem is they only put the vacant land on the site plan. We need him to put down the fire station or towards community use, one or the other, to get this through. What he stated on the site plan is not going to get approved. Chief Wilson stated that to us and the Board should state that to Rennar or whoever these people are, they put fire station or community use, one or the other. This will help get it approved and get the funding. Also, I discussed with Mr. Lambert, having a community center. We do not have one. The community center would probably take up to 1,000 square feet. There is a great opportunity for attaching a fire station there. Cost-wise, you are talking around $100,000. We need ten square feet per person, according to an architect I consulted. It is a great opportunity we should consider, if we have to put a bond out there. A fire station will require two ERCs, one for a fire hydrant and one for the station. Basically, that is about it, but I had to respond with a letter after the meeting we had. That is why we had discussion regarding the use of the Board letterhead. He forwarded my letter, along with his copy to get this moving and see this does not get buries somewhere. If you want to send another letter from the Board saying yes, this is authorized and on track, that is fine.

As of this morning, there is another option that came to me and there was a temporary one we can discuss both. Now we have a couple of different options as far as getting at least a temporary fire station. If one I was told about this morning comes true, it will be in a short time. Hopefully, this year we will have a fire station and a fire truck here.

Mr. Lambert asked are we talking about running the whole thing here on Cay's Drive?

Mr. Dyer responded no, we have a 1.9-acre parcel by itself. The 1.9-acre has twenty ERC's and on the three-acre, there is only nine. What happened; I do not know. Anyhow those twenty ERC's, the assessed value on that is close to $14,000, if not more. That is the cure. You might want to clarify Chief Wilson is involved with all this. He was at the meeting. The County would be paying for the temporary fire station.

It is Ochopee that has to pay for it. They do not have that big of a budget. $30,000 would kill them. If you take $14,000 off, it would make it more feasible. We may not even need an assessment next year. We do not know where we stand with all that is going on. Hopefully we will have a fire station this year.

Mr. Lambert asked on Orchid Cove's site plan, is it possible to get them to add the wording on the fire station? Are they lacking because of the park? Do you know?

Mr. Cox responded in their initial offer, they did not want to be responsible for owning or permitting approvals for the fire station. That is our responsibility. They want us to get our site plan approved and then we can come in for modifications.

Mr. Mack stated that where the problem comes in. It is almost impossible getting change after the site plan is given. If at the time of the site plan, they approve the whole thing, it will go a lot smoother. If they want their site plan approved, put on their proposed fire station/community use.

Mr. Lambert asked do you see any problems with the way the letter was sent?

Mr. Cox responded I have not seen the letter, but if it is represented the way it is, I do not see any problem.

Mr. Lambert asked could you get copies out to the Board if you can?

Mr. Goscicki stated the only thing I would suggest is if the Board has reviewed the letter and supports this, they take an official action supporting that letter and we can put together correspondence with the weight of the Board behind that.

This way, you have documentation on record from the committee, should they be questioned in the future, whether the Board were in support or not or if this were just a committee. It would be appropriate for the Board to take action in support of that action, saying we concur with the recommendation in that letter and we could put a letter to that effect into the file.

Mr. Benson stated I would like to discuss this piece of property. What you have here is the 41, Union Road entrance. You can see from this photograph, they have to build a berm along 41 and along your property as a requirement of Collier County. In this area, they have excluded the berm. It is possibly being provided by Orchid Cove. It is approximately an acre and a half, maybe slightly larger. There are a couple of issues here. One is there is some vegetation. The question is can that vegetation be cleared or not.

That would be an issue to be investigated. We also have another issue because this lake is part of their stormwater management for Orchid Cove. If we were to utilize this property we may have to provide our own stormwater management. One other potential issue on this piece of property would be F.D.O.T. allowing access from this piece of property onto 41. In this location, I am not sure they would.

Mr. Cox stated they would also have to allow us the median cut here, so the trucks could come out and go left, rather than doing U-turn.

Mr. Benson stated they usually do not like to permit those types of things that close to a road.

Mr. Lambert stated basically, what Orchid Cove is saying they are going to give to us may not be suitable.

Mr. Benson stated we do not know.

Mr. Cox stated the other option is the northern portion of the area. They are designating this as preserve areas on their site plan. For a PUD you have to have a certain percentage of your property that is left in open space. If they designated any of that area we are talking about as open space, as public use area, then they cannot count it as open space and they have to eliminate some buildings.

We have the other deal going on with the Northport Investments Property. I have spoke to all three of the people with outstanding offers on this right now in regards to that property. They have indicated that they would e willing to donate to the CID, the land that is east of Union Road, south of the wastewater treatment plant, the sewage treatment plant, so we would have all our facilities in one place.

It would have access onto Union Road, then out to 41, where there is a median cut already. It is really more suitable. They have sufficient land out there to meet the open space out there for that property. It is essentially unusable to them because of the way it lies between Union Road and the boundaries of their property.

We would be able to use it much better and having all of our public use facilities in one area would be more efficient for us as well. That is one of the reasons why I have not pressed hard on Orchid Cove. I am trying to see what is going to happen with this here, because everybody is on board for that in that regard.

Ms. Dillon stated in the interim, we are working on a temporary fire station. Wherever it goes we will build a permanent one.

Mr. Cox stated a temporary use still have to meet the requirements a permanent use has to meet.

Ms. Dillon stated according to Chief Wilson, this temporary use will be fine. They put a trailer up and some kind of tent to cover the fire engines and you can be in business, but that is just a temporary fire station while we are working with these other ideas. There may be some confusion.

Mr. Goscicki asked are you talking about the temporary fire station location?

Ms. Dillon stated there is another possibility coming up.

Mr. Goscicki asked so; you are looking at alternate sites, not this parcel?

Mr. Stephens stated we are talking about a temporary solution right now until we know what is going on with the trailer park and all.

Mr. Cox stated Franklin's property probably would be an easier property to permit. It would be a good piece of property for us to have it on. It is already zoned commercial. The hotel did a big expansion and does not have enough ERC's. What they were going to do at one time was storage or something like that on that property, but it has never really materialized.

Mr. Stephens stated we discussed that, but something happened.

Mr. Cox stated it does not have any ERC's, so it would be cheaper and that is something I would suggest. I think that having everything up by the wastewater plant makes sense.

Mr. Lambert stated typically, the Board meeting is not open for comments from the audience until the end of the meeting, so the meeting does not go on and on. It is not that we do not recognize you. I suggest that people, who have concerns about the fire station, get with Mr. Barnard, who is chairing this committee and funnel your information through him.

Mr. Mulberg stated we pay our building's insurance. There are two neighboring buildings, one is increasing $1,400 per unit, and the second one is increasing $1,600 per unit because of the lack of a fire station. I do not know whether this is just a glitch with these two buildings or whether it represents a general trend for Sunset Cay.

Mr. Lambert stated we have all experienced that movement and the cost of fire insurance. It is not just one particular area or building.

Mr. Mack stated the hotel is close to being sold within the next 15 days. They offered a piece of property over here at no charge. We have a carport for that and housing the firemen in the hotel. It would save quite a bit on insurance alone and it would be worthwhile.

Mr. Lambert stated so; you are going to keep your thumb on that? Are we going to go ahead and have staff send the letter?

Ms. Dillon responded I emailed it to everybody. I do not know if there were any problems.

On MOTION by Ms. Dillon seconded by Mr. Ziko with all in favor staff was authorized to have staff send the letter regarding the fire station as discussed.

Mr. Lambert stated the first open item is equipment inventory with Severn Trent. Are we on schedule?

Mr. Goscicki responded we still are not done. We will be here with staff in a week or two to start doing it with you.

Mr. Lambert stated is there any information on the website update.

Mr. Goscicki stated our IT manager says the CCR is on the website and the latest financials are on the website and the minutes are being posted on the website once approved.

Mr. Lambert asked only approved minutes are being posted?

Mr. Goscicki responded only approved minutes are going on the website.

Mr. Lambert stated Severn Trent and Mr. Stephens' employee job descriptions.

Mr. Goscicki responded I forgot to bring them with me. We have three different job descriptions. I will send those out to the Board members, so you do not have to wait until the next meeting.

Mr. Lambert asked so those will come out in the mail?

Mr. Goscicki responded yes.

Mr. Lambert stated Mr. Stephens and Mr. Benson and the reuse water and irrigation system.

Mr. Benson stated we had identified this as a project in the renewal and replacement fund. I identified $15,000, which does not buy the whole project. We originally did not do all the work because we did not have the money. The cost of materials is $20,000 and the cost to have them installed by a couple of contractors, an electrical and mechanical contractor, would be another $20,000, for a total of $41,000.

I recommended that we purchase the materials and have the contractors install them at the lower cost and we would have more control on this type of project. Last month you gave Mr. Stephens and I to go ahead and get some of this stuff. I represented last month that it was about $15,000. When it was more, I decided I had better present this to you before we just start buying $15,000 worth of materials.

Mr. Lambert asked so some of the items on this list are some of the same items we talked about last month?

Mr. Benson responded yes, I just thought they were a little bit less expensive. $15,000 is what I thought the materials would cost. It is about $20,000, plus the installation.

Mr. Bissell sated that includes the cement pads?

Mr. Benson responded yes, that is the last item.

Mr. Lambert asked what kind of time frame are we looking at if you receive approval today.

Mr. Benson responded most of these items can be shipped to us within two weeks on the pump, the tank and on the pipefittings, I believe they have those pretty much in stock and can get them fairly quickly.

Ms. Dillon stated basically, we last thought that they were going to turn it on.

Mr. Benson stated I tried to explain previously, when we had the grant, we had a certain amount of money that we had budgeted for a financial emergency. We had to spend money to get the grant money. We had to have at least a certain amount of the project done in order for them to give us the $75,000 we had already spent. We had the minimum in stock and at that time I said they were still things we needed that were not there.

My mistake was I thought we could squeak by for a little while with the minimum equipment, but we cannot. I have been out there with Mr. Stephens. We have tried to tweak it to make something work that was not complete and we need to complete the project.

Mr. Bissell MOVED to authorize staff to spend $31,000 to finish the wastewater system and the motion was seconded by Ms. Dillon.

Mr. Lambert asked when this system is all up and running, can you give us a brief description of how much is going to be reuse water, how much is coming out the well and how is this going to be sent into the system? Is anybody on this side going to get any reuse water? Is it all going to go to one side?

Mr. Benson responded. The project, when it is totally complete, will be a mixture of reuse water and canal water most of the time. Most of the time the canal water does not have a high chloride content. What we have is two pump stations that will provide water into the same system. We have periods when we have higher chlorides in the canal. At that time to have to shut that system off, except for a fire.

We will have to supplement the reuse system with well water, which is excess well water untreated. The water we would normally use for drinking water purposes. During those periods, we will have to let everyone know. The Water Management District and the County both are always advertising to conserve water. Everybody should have enough, but they cannot waste it.

We will have that much more awareness. Between Collier County and the Water Management District, everybody should have rain sensors installed. We need to have more of a public awareness in the District of water conservation requirements. There are already laws in effect.

The second part is what do we have right now. We do not have what DEP is requiring us to install in our pump station, which is one of our projects that we are in the process of designing. We do not have that complete, we can only use the reuse system if we do not mix the two waters. At that point, for a temporary period of time, we can send water to one half of our system, which would be from the reuse and we use the other water for the other.

We also have an option that we could try to send that water to everybody and turn off the canal system, but we would have to remember that is our fire protection. We would have to have a way to man that. In the event there was a fire, that would be turned on. We would have to be very careful about that.

On VOICE VOTE with all in favor the prior motion was passed unanimously.

Mr. Bissell asked when are we shooting for completion on this?

Mr. Benson stated we had better say July. Is the water quality okay, right now or are we having issues with chlorides last month.

Mr. Ziko responded a couple of days ago we must have had it because it was running backwards. In relation to that, I have one question for Mr. Stephens. The last two Fridays in a row, as to what Mr. Benson said about conserving water, this morning at 7:30, the water was on in Cays Drive.

We are violating the law time after time. What do we have to do to conform to the law?

Mr. Stephens responded I told him several times about water on Friday. This morning there were a lot of residents that had their sprinklers on. I would like to suggest that the next water bill goes out with noticing to the Port residents that they are not to be water on Fridays. It is County law for one thing, but more importantly, it is a conservation issue.

Mr. Cox asked do we need a different timer? Is it that they cannot set it for specific days?

Mr. Stephens responded I am not sure if they can do that with a timer or not. I have talked to them twice about it already. He did not say anything about a timer to do that.

Mr. Cox asked can we ask him that?

Mr. Stephens responded I will check with him.

Mr. Lambert stated the next item is the fire station. We have already discussed that as far as where we are going with that. I will leave that on there as an active item until we get further along.

Mr. Cox stated it is in the forefront of negotiations that are going forward with these properties. It should be an open item.

Mr. Lambert stated next is the entrance monuments. Severn Trent has that.

Mr. Goscicki stated I did not check before the meeting to see where we are with those price quotes. I will follow up and advise the Board.

Mr. Cox stated with this lettering, apparently the shadows are still there. Collier County has said to really be in compliance, we need to clean those and paint them. The owner of the property, his representative sent me a note saying that her husband has a construction company and he can send down one of his painters to do that for us. We would need to pay them. I do not know if Mr. Stephens has any paint we could use.

Mr. Stephens responded we do not have anything.

Mr. Cox stated I cannot imagine that painting those two walls would take much. They would be coming from Naples. It is a Naples contractor. We could authorize them not to exceed $1,000. We need to do something. We are bordering on getting fined and we do not want that to happen.

They have given us everything we need to get those signs permitted and I would hate to sour the relationship by him getting fined.

Mr. Lambert stated those signs sit on his property and monument. Do we have an easement?

Mr. Cox responded we do not.

Mr. Bissell stated so we should get an easement.

Mr. Cox stated we certainly should. Collier County is not really excited about us having an easement there. They agreed that an easement will be sufficient, but want to approve the language before it is executed. I do not have a problem with that. We have legals for it and everything we need. I need authorization to negotiate the easement and get these painted before the guy gets fined.

Mr. Bissell asked will the owners go along with an easement?

Mr. Cox responded yes, he is fine with that.

Mr. Lambert stated maybe a hundred yards east of the entrance; there are two small monuments. What is the status on those?

Mr. Cox responded those are not permitted. My understanding is the only thing we were interest in permitting was two entrance monuments to the Cays and the two entrance monuments on this side here at the hotel. Everything else, was so far gone, we were just going to knock them down and get them out of there.

Mr. Lambert asked so part of the whole process for letting them present us was disposal and removal of those two and then both entrances will be cleaned up?

Mr. Cox responded yes. I need those two things. On the third thing, some permitting person drove down and looked at the area to see what we would be doing with it. The last time I was in town, to show her what we were planning on what we were doing, so she could become familiar with the area.

She brought up the sign at the entrance on this side. There is a sign that says Port of the Islands Marina and Residencies. Under the code you can have entrance monuments. You can have two signs. We can have the Cays. We can have the Port of the Islands Marina and Residences, but we would have to get rid of the middle sign. I thought it was the hotel that permitted it, but she said no. She does know that it is permitted. Now that Mr. Robinson is gone, I do not know who to coordinate that with.

Ms. Dillon responded Julie St. John. She is the manager. I thought the hotel had problems there and they had to take the sign down.

Mr. Cox stated yes, I cannot remember all of the details on that. They have not said a word about that one. That, I think, is permitted.

Mr. Bissell stated it is not touching anything. It is standing alone and it is permitted.

Ms. Dillon stated refresh my memory. What were we doing about the north side sign?

Mr. Cox responded we took it down. We cannot do anything of a commercial nature and stay within the ordinance we are working under that deals with subdivision signs. It has to be strictly related to the identification of the subdivision. I thought the final decision was to let the developers of those areas deal with their own signs.

Mr. Lambert asked do we want to give Mr. Cox permission to get started with the easements, so we do not have a fine and to proceed with what he wants to do?

Ms. Dillon responded this North Hotel signs troubles me, because I thought we were still talking about putting a Port of the Islands sign there.

Mr. Cox stated we could also include that in the scope of work and see what we are doing. We are going to run into the same situation that you raised about this. We can only have two monument signs. If Orchid Cove puts up one and we put up something and there are other lands back there that is going to be developed and they want to put up something, I think that is why they pretty much backed off on the north side.

Ms. Dillon stated maybe we could talk them into putting Orchid Cove and Port of the Islands on the their sign.

Mr. Bissell asked those two over there they are talking about taking down, are those on our property on our easement?

Ms. Dillon asked on the north side.

Mr. Cox responded not on the north side.

Mr. Bissell asked then it is up to them to take it down, right?

Mr. Benson responded on the south side it is not totally on the right-of-way. That is the reason why we had to right the legal descriptions, because existing signs are partly in the right-of-way and partly on private property. That is why they wrote the easement to describe that property. There is no need for those two on the east side.

Mr. Cox stated I think they have to come down in order for us to get in on the subdivision.

Mr. Lambert stated just get them out of there and not stumble around with that. It is not a big deal to get them out of there.

Mr. Bissell asked can we do that on private property as a public entity?

Mr. Cox responded we can discuss while I am getting the easements, keeping the temporary license agreement to go in and demolish and remove those others.

Mr. Bissell sated we have the equipment to take care of it ourselves. We have a backhoe to level it down and a bucket to carry it.

Mr. Cox stated it is just a matter of what to do with it.

Mr. Bissell stated we would have to hire a dumpster. That is cheaper than contracting it.

On MOTION by Mr. Ziko seconded by Ms. Dillon with all in favor Mr. Cox was direction to proceed with negotiating the easements and with a contractor for an amount not to exceed $1,000 to paint the signs.

Mr. Bissell stated the painter that does these condos over here has a portable spray. Maybe if you talk to them, that could be cone in a very short time.

Mr. Cox stated I will do that.

Mr. Lambert stated the next item is generators for the lift station and our want ads.

Mr. Benson stated there are two price quotes. First, was the portable generator for the lift stations. Severn Trent is a member of the Royal Water Association, so we went to them for a price quote of $30,800. We also went to another vendor we do a lot of work with and received a price of $30,600.

We are talking about a relatively expensive generator. You are also looking at additional costs. There are junction boxes for a generator on each of the lift station control panels. There should be no additional cost for the portable generator. They are relatively expensive.

You are talking about a diesel powered generator sufficient to handle the largest lift station here, $60 KW. You would cycle them around to pump upstream and downstream.

Mr. Lambert stated with one of them single-phase and the other three-phase; will we have any problems?

Mr. Stephens responded they are all three-phase.

Mr. Benson the alternative we looked at, recognizing the cost was the price of a portable pump, which could be used in lieu of a generator. You could be lying on a lift station and the control panel to be there. If the control panel gets blown down in a hurricane, an alternative is to look at a portable diesel-powered pump.

We put together one price quote for that and that was approximately $16,500 to provide that. We have two different alternatives. One is this portable pump. We would literally by-pass the pump station and pump around it. We would probably need to look at the fittings that are there and whether nor not there are any bypass fittings.

Mr. Stephens responded most of them, I do not think they have that. It would have to be installed.

Mr. Cox stated that is a one-time shot. Did they do reasonable options, anything like that to pay for it every couple of years?

Mr. Stephens responded on the generators? We did not explore that.

Mr. Bissell asked will this take care of our lift stations over here?

Mr. Benson yes, this will take care of the lift stations.

Mr. Lambert asked so $30,000 or $16,500 is the lift station?

Mr. Goscicki stated the $16,500 will get you the pump and the hoses. If you need to put in any special fittings, we have not gone in and looked at each of the lift stations.

Mr. Benson stated I think most of them have it.

Mr. Stephens stated I think the RV lift station has that.

Mr. Lambert asked are we going to even out the difference of rounds, when we are going on the filter bypasses?