MINUTES
OF MEETING
PINE
TREE WATER CONTROL DISTRICT
The
regular meeting of the Board of Supervisors of the Pine Tree Water Control District
was held on
Present and constituting a quorum were:
David Rosenof President
Margaret Bertolami Vice
President
Paul Brewer Secretary
Donna Benckenstein Assistant
Secretary
Mark Weissman Supervisor
Also present were:
Ed Goscicki Interim Manager –
D.J. Doody Attorney
Warren Craven Engineer
Randy Frederick Field Superintendent
John McKune District Staff
Pam Rower
John Petty
Several Residents
Due
to a failure of the recording equipment, the tape could not be transcribed and
the following is a summary of the actions taken at the
FIRST ORDER OF BUSINESS Roll Call
Mr. Goscicki called the meeting to order and called the
roll.
SECOND ORDER OF BUSINESS Status of Manager Position
This
item will be discussed later in the agenda.
THIRD ORDER OF BUSINESS Audience Comments
Mr.
George Rocca raised permit issues for filling part of the Pine Tree canal,
which needs to be followed-up with the City of
FOURTH
ORDER OF BUSINESS Approval
of the Minutes of the March 1, 2007 Meeting
Mr.
Rosenof stated each Board member received a copy of the minutes of the
There
not being any,
On MOTION by Ms. Benckenstein seconded by Mr. Weissman with
all in favor the minutes of the
FIFTH ORDER OF
BUSINESS Discussion
of Tree Repair at Winner’s Circle/Country Acres
Mr. Caloosy reported in Winner’s Circle all plant material
was installed and the project was complete.
However, one tree was missing and was assumed to have been stolen. The contractor will be required to replace
the tree.
In
Country Acres all trees and vegetation along
The
contractor will warrant the material for both Winner’s Circle and Country Acres
for one year and provide watering up to 90 days after installation.
The
record will reflect Mr. Weissman left the meeting.
SIXTH
ORDER OF BUSINESS Report
from Severn Trent Services on Stiles Landscape Company Matter and Consideration
of Change Order No. 1 & Final with Stiles Landscape Company for Hurricane
Debris Removal for a Net Increase of $68,500
Mr.
McKune reviewed the cost breakdown for the change order with the Board. The change order provided for a $68,500
payment and the addition of labor, materials and equipment to complete the work
along
• Removal and disposal of remaining
Australian Pines.
• Removal of vegetation and other debris.
• Spreading remaining berm material evenly
across the canal bank.
• Installation of Area Palms along the
length of the canal bank affected by the Australian Pine removal with
construction of headlight berms as shown in the design plan.
• Furnishing labor, material and equipment
for three tier landscape installation at Winner’s Circle apartment complex as
shown in the design plan.
There
is an additional cost estimate for this work, as estimated by the engineer at
$110,000. NRCS independently estimated
the value of this work at $103,000. The
negotiated settlement with Stiles Landscaping Company was for the District to
pay $70,000, with Stiles picking up the balance of any cost. Of the $70,000, we anticipated the District
will receive 75% funding from NRCS.
This
results in a net increased cost to the District of $17,125. There was significant discussion by the Board
members regarding this additional exposure.
The Chairman felt the Board would have no additional exposure as a
result of this change order and if they did not receive funding from the county
to cover this additional expenditure, the negotiated settlement with Stiles
Landscaping Company will be for them to cover this cost. It was explained this cost was not being
covered by Stiles Landscaping Company and this was a risk the District was
going to have to take in order to proceed with this change order.
There
was significant discussion as to how this change order might be restructured to
increase the grant amount to further cover this potential liability. The engineer, District Counsel and District
Manager discussed the situation and felt there was no way to increase the grant
reimbursement without taking on additional liabilities since grant reimbursements
were based on amounts paid by the District for services and not the value of
the work itself.
On
MOTION by Mr. Brewer seconded by Ms. Bertolami with all in favor Change Order
No 1 to Stiles Landscape Company for Hurricane Debris Removal in the amount of
$68,500 was approved.
SEVENTH
ORDER OF BUSINESS Manager’s
Report – Discussion of 2008 Fiscal Year Budget
Mr.
Goscicki reported the Board was beginning the budget process and staff will provide
a draft budget to the Board at the next meeting.
EIGHTH
ORDER OF BUSINESS Attorney’s
Report
There
not being any, the next item followed.
NINTH
ORDER OF BUSINESS Engineer’s
Report – Status Report on Culvert Inspections
Mr.
Craven reported the District contracted with Industrial Divers Corporation to
inspect all the culverts in Pine Tree.
Upon review of their report, Mr. Craven recommended the following
culverts be cleaned:
• Culvert 7
• Culvert 8 (Tree branches obstruct the
south outfall. Either personnel should
remove the obstruction or a contractor should be hired)
• Culvert 11
• Culvert 12
• Culvert 13
• Culvert 15
• Culvert 20
• Culvert 21
• Culvert 22
Culvert
18 was damaged by the contractor for the Sawgrass Expressway widening. Mr. Craven advised the contractor of the
District’s position. This matter will
remain open until final inspection of the Sawgrass Expressway construction.
SECOND ORDER OF BUSINESS Status of Manager Position
The
Chairman raised an issue with regards to Severn Trent Services continuing to
serve as District Manager and the level of service the District received for
the past seven years. Specific concerns
related to turnover of the assigned District Manager and the feeling the
District was not getting the proportionate level of service for a District of
this level and complexity.
There
was significant discussion from the Board members regarding the continuation of
Severn Trent Services and whether or not the Board should seek proposals from
other Management Companies. Mr. John
Petty offered his services to the District as District Manager.
Mr.
Goscicki from Severn Trent Services provided an overview of the services Severn
Trent Services currently provides and the fact he will be serving as interim
District Manager while Severn Trent Services pursued the filling of this
position on a permanent basis. Mr.
Goscicki further outlined his particular background and experience in dealing
with issues within the Parkland/Coral Springs area and his history in working
in both the public and private sector.
After
a lengthy discussion, the Board did not take any action with regards to moving
forward on soliciting proposals for a new District Manager.
TENTH ORDER OF BUSINESS Supervisor’s Requests
There
not being any, the next item followed.
ELEVENTH ORDER OF BUSINESS Approval of Financials and
Invoices
The
financials and invoices were provided to the Board.
TWELFTH ORDER OF BUSINESS Adjournment
There
being no further business, the meeting was adjourned.
Paul
Brewer David
Rosenof
Secretary President