MINUTES OF MEETING
PINE TREE WATER CONTROL DISTRICT
A workshop of the Board of
Supervisors of the Pine Tree Water Control District was held on
Attendees:
David Rosenof President
Margaret Bertolami Vice
President
Paul Brewer Secretary
Donna Benckenstein Assistant
Secretary
Mark Weissman Supervisor
John Petty Manager
Julie Carr Attorney
Warren Craven Engineer
Randy Frederick Field
Superintendent
Rich Michaud City of Coral Springs
Director of Public Works
John McKune District Staff
Several Residents
FIRST ORDER OF
BUSINESS Roll Call
Mr. Rosenof called the workshop to order
and Mr. Petty called the roll.
SECOND ORDER OF BUSINESS Presentation by Mr. D.J.
Doody on District Responsibilities of Ownership, Title, Rights-of-Way and
Easements
Ms. Carr stated Mr. Doody’s position
is we cannot give you an opinion on what your responsibilities are as to any
area owned by the District because we have not received the legal descriptions
in order to do the title work. There is also
nothing to explain on the rights and titles of specific properties within your
jurisdiction in regards to whether or not the title has been vested, until this
work is completed.
Mr. Rosenof asked what is the first step?
Ms. Carr responded to obtain a copy
of the legal description.
Mr. Rosenof asked from whom?
Ms. Carr responded CH2M-Hill is surveying
the work and they can provide us with legal descriptions of the boundaries for
each area. Then we can perform the title
work to make sure the title is properly vested within the District in the areas
we believe we have ownership. We can
determine whether or not there are the appropriate easements and where they need
to be. Before we proceed, I presume you
authorized for this work to be performed and now we need authorization to perform
the appropriate title work.
Mr. Rosenof stated I do not think we
authorized any specific survey work. We
are looking for a priority list of where the most troublesome areas are.
Mr. Craven stated the first step is obtaining
bona fide recorded plats of all subdivisions within the District for review to see
what the dedications and easements show.
Once we receive the plats and tabulate them, we can address specific
areas where we have problems.
Mr. Rosenof asked do you think it is
better to prioritize first?
Mr. Craven responded no. We should obtain the recorded plats first
because it will not cost a great deal of money and we should have them in our
records. Then we should go through them
and make a determination of what the priorities are. We can make a list of the needed plats and
let the District acquire them.
Mr. Brewer asked is there an
existing master map of the District?
Mr. Rosenof responded no.
Mr. Brewer asked is there a map showing
our rights-of-way?
Mr. Craven responded a year ago when
we first talked about this, I met with Keith & Schnars who were working on
a mapping project for the roadways and canals.
They were amenable to providing us some basic information. I will contact them to see what they
have. In the meantime, I will coordinate
with Mr. Brewer to make a list of the plats we need to acquire.
Mr. Rosenof asked what do you mean
by acquire?
Mr. Craven responded obtain a copy
of.
Mr. Rosenof asked is this something
District staff can do?
Mr. Craven responded I think so.
Mr. Rosenof stated we will set this
as our task to be completed by next month.
Mr. Brewer stated I do not know
whether this can be completed in a month.
Mr. Craven stated it will take at
least two months.
Mr. Petty stated the workshops were
supposed to cover basic areas such as engineering and what counsel is going to
need before they give you an opinion of where we have proper control of the
assets. There will be a budget workshop
at the next meeting. We are currently
obtaining proposals because even though the base map may be fairly inexpensive
and we can fit it in, taking a look at the project as a whole is something the
Board needs to consider. However, we may
not be able to do this immediately due to lack of funds and it may be something
we need to budget for in the next fiscal year.
Most of our funds are covered for the outstanding contract; tree
removal. Until we receive reimbursement money
from NRCS and finalize the contract, we do not want to use the same funds
twice.
Mr. Rosenof stated I understand but
to reiterate why we are where we are, during Hurricane Wilma we had a hard time
doing our jobs because we did not know who owned what. We need to get beyond this so we can do what
we need to. I am looking for your
project management skills to help move this along. Whatever we need to do as a Board to help you
do your job, we will do. I do not want
to be caught with another storm and having to sit around this table saying why
we could not clean the canal.
Mr. Petty stated we have clear
direction from staff on the direction the Board wishes to go in. At the next meeting after we go over the
budget, I am sure we can set the time frame and calendar of action.
THIRD
ORDER OF BUSINESS Other
Business
Ms. Carr stated we were not aware of
this item being discussed at the workshop meeting, until receipt of the agenda.
FOURTH
ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Weissman seconded by Mr.
Brewer with all in favor the workshop was adjourned.
Paul Brewer David
Rosenof
Secretary President
Notes
for Pine Tree WCD
Agenda
Items for Next Meeting
• Budget
Workshop