MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of
Supervisors of the North Springs Improvement District was held Thursday,
December 6, 2001, 2000 at 4:05 P.M. in the District Office, 10300 N. W. 11
Manor, Coral Springs, Florida.
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Also present were:
Rhonda K. Archer Finance
Director
Dennis Lyles Attorney
Donna Holiday Recording Secretary
John McKune Gee & Jenson
Roger Moore Engineer
Scott Davidson WCI
FIRST ORDER OF BUSINESS Roll Call
Mr. Lauritzen called the meeting to
order at 4:05 p.m.
SECOND
ORDER OF BUSINESS Approval of the
Minutes of the November 8, 2001 Meeting
Mr. Lauritzen stated that each Board
member had received a copy of the minutes of the November 8, 2001 meeting and
requested any additions, corrections or deletions.
There not being any,
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the minutes of the November 8, 2001 meeting
were approved as submitted.
THIRD
ORDER OF BUSINESS Consideration
of Change Order No. 2 for the Water Treatment Plant Expansion for a Net
Increase of $732,905.58
Mr. McKune stated this change order
is on our water plant expansion contract.
We have extended the work primarily because we had excess monies in the
construction trust fund. The amount of
concrete was quite a bit lower than our original estimate in the bond issue
therefore, we have additional monies available. We have identified things that need to be done now that are
logical components to be included in the current contract. The original contract was $4,575,000. The current contract which includes one
previously approved change order is $5,282,114.86. This change order is in the amount of $732,905.58 which brings
the total contract amount to $6,015,020.44.
The amount of this proposed change order is about 14% of the current
contract amount. On page two of the
change order, is the language that was recommended for the previous change
order wherein the contractor is holding us harmless for additional costs
associated with all of the work up to and including the date of this change
order.
The change order is comprised of the
following items:
1. Expansion
of office building to provide additional office, garage maintenance utility and
storage areas
2. Expansion
of concrete backwash storage basin, with new washwaster return system and
addition of sludge removal and transport system.
3. Additional
looped yard piping and fire hydrant to provide enhanced fire protection as
required by the city of coral springs Building Department
4. Raw
water supply and stormwater piping modifications to accommodate unknown buried
piping conflicts.
5. closure
procedure for the old abandoned underground diesel storage tank, as required by
Broward County Department of Planning and environmental protection.
6. Installation
of additional structural asphalt thickness to allow ring road to withstand
heavy truck traffic
7. Addition
of swale drainage pipe at Generator Station to preclude possible erosion.
8. Addition
to filter header piping to facilitate emergency bypass supply
9. Modifications
to booster Station site perimeter berm height and slopes to accommodate city of
Parkland requirements
10. Addition
of sleeves under water plant roadway to allow subsequent installation of
irrigation lines
11. Addition
of truck parking area at new Well Site No. 9 to allow wellsite access outside
of curbed roadway lanes
12. Addition
of concrete support pad for new polyphosphate feed system.
13. Additional
wall reinforcing at Generator Building required by City of coral springs
building Department inspector.
14. Addition
of approximately 1,000 lineal feet of 8' high block wall at north end of water
plant site at the request of District and City of Coral Springs.
15. Addition
of canopy interconnects above and between filter galleries as an enhancement to
operational safety.
16. Replacement
and reprogramming of existing non-repairable computer and instrumentation
components at water plant site.
17. Power
panels, control panels, conduit and wiring for added washwater and sludge
return pumping systems.
18. Remove
and replace variable frequency drives for existing high service pumps.
19. Electrical
costs associated with lime silo dust control panel, yard control panel
supports, heater receptacle, and City of Coral Springs permit fee.
20. General
conditions expenses (labor, vehicle, construction office and consumables for
duration of requested 128 calendar day time extension)
Our water treatment unit that is
part of this contract has been tested and we will put it on line, probably next
week.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor Change Order No. 2 for the Water Treatment
Plant Expansion for a Net Increase of $732,905.58 was approved.
FOURTH ORDER OF BUSINESS Staff Reports
A. Attorney
Mr.
Lyles stated the settlement you authorized at the last meeting when you
approved the final, balancing change order with ARZ has been completed and we
have filed the papers with the court to wrap it all up. that task has been completed.
Mr.
Lyles stated we were advised by the Legislative Delegation staff that our
codification bill would not be placed on the agenda pursuant to instructions
from the Chair.
B. Engineer
There
not being any, the next item followed.
C. Superintendent
Ms.
Archer stated we found a prefab structure for the guardhouse that is approved
by the City and meets their hurricane and emergency disaster situation
requirements and we would like to proceed to order that. it is less expensive than building it. The difference is $25,000 versus $100,000 if
we buy the prefab structure. There is a
nine to twelve week period of time for delivery. A suggestion in the site inspection report was the rekeying of
the locks for a more secure facility.
We have a proposal for about $9,000 to rekey all of the doors with the
number key pad that ties into the computer system that we are installing for
the employee identification access system.
It all falls in the budget you approved. We have had conversations with WCI at the suggestion of Mr.
Mendolia about their desire to participate in some of the costs. they will send to their headquarters a
request for $25,000 to give to the District as participation in this security
program.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the expenditure for the guardhouse and the
rekeying of the locks were approved.
Ms. Archer stated we received a
complaint from a resident who lives next to our plant site. We trimmed some of our landscape material in
order to implement some of our new security features. Now he can see us and he doesn't want to see us and wants to know
what we plan to do about it. I will
visit the site and see if he is located on the north side where we are building
the wall and I will report back to you next month with my findings. If not I will ask the Board for direction at
that time.
FIFTH
ORDER OF BUSINESS Supervisor's
Requests and Audience Comments
There not being any, the next item
followed.
SIXTH ORDER OF BUSINESS Approval of Requisitions and
Invoices
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the requisitions and invoices were approved.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the meeting adjourned at 4:35 p.m.
Salvatore Mendolia Matt
Lauritzen
Secretary Chairman