MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of
Supervisors of the North Springs Improvement District was held
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Bob
Miner Supervisor
Also Present Were:
Rich Hans District Manager
Dennis Lyles Attorney
Donna Holiday Recording Secretary
John McKune Gee & Jenson
Roger Moore District Staff
Bill Joyce District Staff
Patti Hitchcock WCI
Mr.
Lauritzen called the meeting to order at
SECOND ORDER OF BUSINESS Approval of the Minutes of
the September 4, and
Mr.
Hans stated that each Board member had received a copy of the minutes of the
September 4, and
There
not being any,
On MOTION by Mr. Mendolia Seconded by Mr.
Lauritzen with all in favor the minutes of the September 4, and
THIRD ORDER OF BUSINESS Consideration
of Request of WCI to Expand the Boundaries of the Heron Bay Commons Special
Assessment Area
Ms.
Hitchcock pointed out on the map, the location of the original Heron Bay
Commons Special Assessment area and the area of the proposed expansion.
Ms.
Hitchcock stated as you are aware the first rec amenity is a 10,000 square foot
facility with a pool, small exercise room and tennis courts. In the new location we are under construction
with a second rec amenity. There will be
a 20,000 square foot clubhouse with large meeting room and catering kitchen as
well as a much expanded exercise facility, a resort style pool, outdoor game
courts and a large open space green area with a picnic pavilion. That will more than supply the additional
recreation facilities for the additional 500 homes.
Mr.
Hans stated Ms. Archer prepared the assessment methodology that is included in
your agenda package. The map shows the
two areas currently owned by WCI which will add 490 new units and that is a
little bit short of the 2,500 total units projected and there will be a true-up
payment required of WCI to keep the assessments at the adopted rate of $350 per
unit. With the Beatty property adding
another 600 to 900 units, the total will be 3,000 instead of 2,500,
there will be a reduction in the annual assessment from $350 to approximately
$260 per year, which is outlined in the report.
We will have to have a public hearing to reallocate the assessment to
those new lots and to change the boundaries of the assessment area.
Mr.
Lyles stated to start the process you will need to approve Resolution 2004-1
which authorizes the District Financial Advisor to prepare a new methodology
and it also authorizes us to advertise and conduct a public hearing, which is
scheduled for your January meeting.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Resolution 2004-1 expanding the boundaries of the
Heron Bay Commons Special Assessment area; directing the District’s financial
advisor to apportion the original cost of improvements for the Heron Bay
Project to each lot or parcel of land within the current assessable area and
within expansion areas 1A, 1B and future acquisition areas; setting January 8,
2004 as the public hearing date was approved.
FOURTH ORDER OF BUSINESS Consideration
of Construction Related Items
A. Work
Authorizations
1. W.A. 116 Engineering Services During
Construction of
Mr.
McKune pointed out the location of the project on the map and stated a funding
agreement with WCI is listed later on in the agenda for this work
authorization.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Work Authorization No. 116 for engineering services
during construction of Parkland Country Club Pod 3 Water and Wastewater was
approved.
2. W.A. 117 Preparation
of Construction Drawings for
Mr.
McKune pointed out the location of the project on the map and stated this work
authorization will need a funding agreement with WCI that is not listed on the
agenda.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor W.A. 117 preparation of construction drawings for
County Line Road Extension and the funding agreement with WCI were approved.
B. Change Orders
1. Change Order No. 5 (Rev.) for Heron Cove
& The Greens Contract with
Mr. McKune outlined the
contents of each change order.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 5 (Rev.) for Heron Cove & The
Greens Contract with Florida Sewer and Water, Inc. For a Net Decrease of
$58,146.35 was approved.
2. Change Order No. 6 for Heron Run Drive
Phase II Contract with Florida Sewer & Water, Inc. for a Net Increase of $70,077.00
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 6 for Heron Run Drive Phase II
Contract with Florida Sewer & Water, Inc. for a Net Increase of $70,077.00
was approved.
3. Change Order No. 7 for Heron Run Drive
Phase II Contract with Florida Sewer & Water, Inc. for a Net Increase of
$7,276.50
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 7 for Heron Run Drive Phase II
Contract with Florida Sewer & Water, Inc. for a Net Increase of $7,276.50
was approved.
4. Change Order No. 7 & Final for the 80
Ft. Heron Bay Central Contract with Florida Sewer and Water, Inc. for a Net
Decrease of $173,831.10
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 7 & Final for the 80 Ft. Heron
Bay Central Contract with Florida Sewer and Water, Inc. for a Net Decrease of
$173,831.10 was approved.
5. Change Order No. 8 for Trails End Road
Contract with Astaldi Construction Corp. for a Net Increase of $66,982.46
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 8 for Trails End Road Contract
with Astaldi Construction Corp. for a Net Increase of $66,982.46 was approved.
6. Change Order No. 4 for University Drive
Contract with Astaldi Construction Corp. for a Net Increase of $91,593.40
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 4 for University Drive Contract
with Astaldi Construction Corp. for a Net Increase of $91,593.40 was approved.
7. Change Order No. 5 for University Drive
Contract with Astaldi Construction Corp. for a Net Increase of $34,848.66
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 5 for University Drive Contract
with Astaldi Construction Corp. for a Net Increase of $34,848.66 was approved.
8. Change Order No. 9 for Trails End Road
contract with Astaldi Construction Corp. for a Net Increase of $24,695.00
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 9 for Trails End Road contract
with Astaldi Construction Corp. For a Net Increase of $24,695.00 was approved.
1. Agreement 370 for Work Authorization 116 Engineering Services During Construction of Parkland Country Club Pod 3
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Funding Agreement 370 with WCI for Work
Authorization 116 Engineering Services During Construction of Parkland Country
Club Pod 3 was approved.
2. Agreement 371 Work Authorization 108 Engineering Services During Construction of Parkland Country Club Pod 6
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Funding Agreement 371 with WCI for Work
Authorization 108 Engineering Services During Construction of Parkland Country
Club Pod 6 was approved.
FIFTH ORDER OF BUISNESS Consideration
of Award of Contract for the Purchase of Chemicals and Herbicides
Mr.
Hans stated enclosed in your agenda package is the bid tabulation for the
chemicals and herbicides that we bid, indicating the low bidder in each
category.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the contracts were awarded as follows:
Rodeo Helena Chemical So.
Reward Agro Distribution d/b/a/
Pro Source One (first)
Reward Helena Chemical (call
second)
Cutrine
Plus Future Horizons,
Inc.
Induce Agro Distribution
d/b/a/ Pro Source One
Polymer Agro Distribution d/b/a/
Pro Source One
Hydrothol
191 Helena Chemical Co.
Aquathol K Agro Distribution d/b/a/ Pro
Source One
2, 4-DL.V.
4 Ester Helena Chemical Co.
Sonar SRP Agro Distribution d/b/a/ Pro
Source One
Mr.
Lyles stated we have to go before the Broward County Legislative Delegation to
submit a proposed bill to codify all of the amendments along with the original
act that was adopted by the Florida Legislature to create this District and to
enumerate its powers and duties. We have
submitted a codification bill every year to the Legislative Delegation and it
has yet to be passed. The deadline for
prefiling the bill with 30 copies and providing additional documentation was
last week. On behalf of the District, I
did file the bill and all the requirements we have to fulfill in order to file
a local act and it is now in the hands of the Legislative Delegation. We are going to have to find a member of the
Delegation to sponsor our bill and I am contacting Senator Skip Campbell who
indicated a willingness to sponsor the bill last year and I assume he will this
year. We are going to have the actual
hearings in December. We expect
Representative Ritter to show a great deal of interest in this bill and may
want to have the bill amended to provide for a different manner of electing
Board members to increase the membership of the Board from three to five and
things you have discussed in previous years.
A similar District to this one in the southern part of Broward County
called, South Broward Drainage District, is submitting a proposed amendment to
its act that will change the way the Board members are elected to that
District, increase the number of members, have them elected by popular vote of
the voters in five separate districts.
Each board member will run from a district in which he or she resides. They are proposing that change to their act
voluntarily. I have been provided with a
copy of the bill and I imagine we may hear why are we not doing the same thing. We will have to think about how we want to
respond to that if that comes up. We
have done our paperwork, filed the proposed bill, it is in the legislative
hopper and I will keep you posted as to how it is proceeding. Ultimately, if everything works as it should,
in the spring the Florida Legislature will approve an amendment which will not
change the way we are constituted but will combine all the amendments into one,
easy to refer to, document.
This
is the last year of eligibility to do that.
We notified the State each year that we filed our bill as we are
required to do but the Legislative Delegation didn’t take action on it. We have fulfilled our legal requirements by
preparing and submitting the proposed legislation. If it doesn’t get passed there is nothing we
can do about that but we will try again this year.
B. Engineer
Mr.
McKune stated I have a standard water management permit for WCI for Parkland
Golf and Country Club, Pod 13 and West Spine Road. This represents a 24-acre site in Pod
13. The drainage eventually goes into
the District’s C-2 Canal. We have
reviewed and approved this permit application subject to certain conditions as
listed in our letter.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the permit for Parkland Golf & Country Club Pod
13 and West Spine Road was approved subject to the conditions listed in the
engineer’s review letter.
Mr.
Moore updated the Board on the issue between S.F.W.M.D. and North Springs of
the North Springs District issuing surface water management permits for areas
less than 40 acres.
Mr.
Moore stated at your December meeting S.F.W.M.D. will make a presentation to
you regarding backpumping into the Everglades.
Mr.
Craven stated I also attended the meeting with S.F.W.M.D. and we told them that
we would come in for a master conceptual permit for the rest of the property
that we own or purchased that is within the District. That will give us the lake configuration and
canals in the north end and that coupled with doing the new basin analysis I
believe will satisfy them. I left the
meeting with the feeling that they would leave some permitting with the
District. I think they want to get the
first shot at it.
Mr.
Hans stated included in your agenda package is correspondence regarding
Parkland Isles sidewalks. The sidewalks
along Nob Hill Road and Pine Island Road that bound Parkland Isles, wind in and
out of our landscaping. Part of the
sidewalk is in the county right of way and part of it is on our property as it
goes around our landscaping. The county
doesn’t want to maintain sidewalks that are on our property and they requested
that we send them a letter saying that we would take the maintenance
responsibility for those sidewalks on District property. They will maintain the portions in the right
of way. In order for WCI to get their
bonds released, the District needs to accept the maintenance responsibility for
those sidewalks.
Mr.
Lyles stated it also includes any liability exposure that might go along with
it. It was a good idea for aesthetic
reasons for the sidewalks to go in and out of the landscape buffer area rather
than in a straight line close to the roadway and within the county right of
way. The county thought about having us
maintain their sidewalks and we weren’t going to voluntarily take on that
exposure so the work-out on this is where the dividing line occurs the
government body that has the sidewalk within its property, will maintain and be
responsible for any liability that accrues from that sidewalk. We have negotiated with the county and think
this is the proper way to resolve this problem.
We recommend that you approve that resolution to the issue.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the split between Broward County and the District
on the maintenance responsibility and liability of the sidewalks along Nob Hill
Road and Pine Island Road that bound Parkland Isles was approved.
There not being any, the
next item followed.
SEVENTH ORDER OF BUSINESS Supervisors Requests and
Audience Comments
There
not being any, the next item followed.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the invoices were approved.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the meeting adjourned at 5:05 p.m.
Salvatore J. Mendolia Matt
Lauritzen
Secretary President