MINUTES
OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
The
regular meeting of the Board of Supervisors of the North Springs Improvement
District was held
Present
and constituting a quorum were:
Matt
Lauritzen President
Salvatore
J. Mendolia Secretary
Also
present were:
Rhonda K.
Archer Finance
Director
Dennis
Lyles Attorney
Donna
Holiday Recording
Secretary
Jane Early Gee
& Jenson
Roger Moore Engineer
Bill Joyce District
Staff
Patti
Hitchcock WCI
Greg Mire Keith
& Associates
Wayne
Thomas Resident
FIRST ORDER OF BUSINESS Roll
Call
Mr.
Lauritzen called the meeting to order at
SECOND ORDER OF BUSINESS Approval of the Minutes of the
September 5, 2002 Meeting
Mr.
Lauritzen stated that each Board member had received a copy of the minutes of
the
There
not being any,
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the minutes of the
THIRD ORDER OF BUSINESS Consideration of Award of Contacts
A. Audit Services
Mr. Lauritzen stated I read through
the material that was provided to us.
Ms. Archer stated we have worked
with all the firms that submitted proposals.
Berger Toombs has done our audits for the last few years and we are
happy with their work. There is always a
learning curve with a new auditor to get up to speed on the District's
financings. The reason we put this out
to bid is because the Auditor General set up guidelines for everybody on how
they should conduct the engagement of an auditor and they recommend that you
enter into a contract for a fixed period of time and at the end of that period
you put it out to bid and consider what you want to do going forward. They don't want you to have a continuing,
open-ended contract. They recommend
between three and five years. If we were
not happy with the current firm I would say go with a new firm to see if they
are going to do the job for us but we are happy with the job that Berger is
doing for us.
Mr. Mendolia stated they are located
in Fort Pierce. Do they have a local
office?
Ms. Archer responded no, but they come
here to do audits for several of our Districts just as the other firms do and
they do them all at the same time.
On MOTION by Mr. Mendolia seconded with
Mr. Lauritzen with all in favor the agreement for the audit services was
awarded to Berger Toombs for a five year period.
B. Chemicals
Ms. Archer stated we put the
chemicals out to bid and the bid tabulation was included in your agenda
package. We highlighted the low bid in
each category and in some cases the low bid is shared by a couple of different
companies and that is because the manufacturers of those chemicals set the
retail price.
The low bid for Rodeo is UAP
Timberline in the amount of $28.10 for a total of $10,959.00. The low bid for Reward is shared by three
companies, UAP timberline, Pro Source One and Helena chemical in the amount of
$89.50 for a total of $26,850.00. The
low bid for Cutrine Plus is UAP Timberline in the amount of $10.25 for a total
of $6,150.00. The low bid for Aquathol K
is shared by three companies, UAP timberline, Pro Source One and Helena
chemical in the amount of $47.10 for a total of $9,420.00. The low bid for hydrothol 191 is shared by
three companies, UAP timberline, Pro Source One and Helena chemical in the
amount of $50.90 for a total of $5,090.00.
The low bid for 2, 4-D L.V. 4 Ester is Pro Source One in the amount of
$14.10 for a total of $1,410.00. The low
bid for Induce was Pro Source One in the amount of $7.00 for a total of
$1,050.00. The low bid for Polymer is
Pro Source One in the amount of $12.50 for a total of $375.00.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the contact for the purchase of Rodeo and
Cutrine Plus was awarded to UAP Timberline in the amount of their low bid and
the contract for the purchase of Reward, Aquathol K, Hydrothol 191, 2, 4-D
L.V.4 Ester, Induce and Polymer was awarded to Pro Source One in the amount of
their low bid and if the chemical is not available from Pro Source One, then
staff was authorized to purchase the products from UAP Timberland if they have
the chemicals in stock and available at the same low bid.
FOURTH ORDER OF BUSINESS Approval of Conveyances of Certain
Rights of Ways to Broward County
FIFTH ORDER OF BUSINESS Authorization to Accept Rights of
Way Deeds and Utility Easements Related to Parkland Golf & County Club
Mr.
Lyles stated items four and five are related and all of this is related to
Parkland Golf and Country Club. Ms.
Hitchcock will point out on the map the areas we are accepting conveyance of or
conveying to the County.
Ms.
Hitchcock pointed out the areas on the map and stated with the Parkland Country
Club Plat we will convey certain rights of ways. We conveyed Trails End and a portion of
University Drive to the District already and we are working on getting those
deeds recorded. We will give Pine Island
Road right of way to Broward County because they own the right of way to the
south, Nob Hill Road right of way to Broward County, Pine Island Road to the
City of Parkland and an additional sliver of University Drive to address a
misalignment that occurred as we went through the plat approval process. Before we record those deeds that are going
to entities other than the District, we will grant the District an easement
over those rights of ways for the installation of water and sewer lines. There is already a utility easement to the
District under Nob Hill. We need to
grant an easement under Pine Island Road, a portion of County Line owned by
WCI, a portion of County Line owned by Pete Beaty and a sliver of University
Drive right of way that is included in the plat owned by Pete Beaty.
Mr.
Lyles stated that is four utility easements from either the Beaty Trust or WCI
all in favor of the District. In
addition we have a Trustee's deed from the Ballintine Trust that is part of
this package that will also be conveyed to the District. That is not a utility easement but a fee
simple conveyance of property to the District.
Ms.
Hitchcock stated at such time as you convey the rights of way and improvements
to either the City or County you will reserve the utility easements.
Mr.
Lyles stated we also have more action today; two deeds that will be from North
Springs to Broward County. One is for a
dike that falls within the County Line Road right of way at the intersection of
Nob Hill and the second is a road right of way that is in a former canal
easement that is now going to be conveyed as a right of way easement to the
County. That will be without any cost to
anyone, it will be recorded and become County property. That is seven deeds that we need to take
action on today. We have four utility
easements to the District, one Trustee's deed to the District, two deeds that
will be executed by the District in favor of Broward County.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the proper District officials were authorized
to execute utility easements and acceptance documents as well as right of way
easements to and from the District from the various trusts and entities
described and to the County.
SIXTH ORDER OF BUSINESS Consideration
of Plats
A. Heron Bay Northeast
Ms. Hitchcock stated we have platted
everything up to Heron Bay Boulevard.
Our next development is Heron Bay Northeast and is a single family
development. The plat before you today
has 313 single family lots, a mixture of 50', 65' and 90' wide lots.
Ms. Archer stated the engineers have
reviewed the plat on behalf of the District and recommend approval and
acceptance of the drainage from the land contained within the plat limits. We met before this meeting and staff made a
few recommendations on some minor changes to be made to the plat for lake
access easements.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the Heron Bay Northeast Plat was approved
subject to the minor changes for lake access easements.
B. Parkland Western Community Park
Mr.
Mire stated this plat is for an 80 acre regional park that is owned by the City
of Parkland and adjoins the roads that you are conveying to the County.
Ms.
Archer stated the engineers have reviewed the plat and recommend approval.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the Parkland Western Community Park Plat was
approved.
SEVENTH ORDER OF BUSINESS Consideration of Change Orders/Work
Authorizations and Permits
A. Change
Order No. 1 with Astaldi Construction for Trails End Road for a Net Increase of
$88,380.97
B. Change
Order No. 2 with Florida Sewer and Water for Heron Bay East Pod 4 for a Net
Decrease of $7,066.40
Ms. Early outlined the items in both
change orders.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor Change Order No. 1 with Astaldi Construction
for Trails End road for a Net Increase of $88,380.97 and Change Order No. 2
with Florida Sewer and Water for Heron Bay East Pod 4 for a Net Decrease of
$7,066.40 were approved.
C. Work
Authorization No. 95 for the Preparation of Construction Drawings for Water
Main Extension to Ground Storage Tank
Ms. Early outlined the scope of
services in the work authorization.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor Work Authorization No. 95 for the Preparation
of construction Drawings for Water Main Extension to Ground Storage Tank was
approved.
D. Permit Request for a Fence in Springs Pointe
Ms. Archer stated there was a hedge
planted between Lots 25 and 26 Springs Pointe and City Code required them to
take the hedge out which is our access to the lake that abuts the roadway at
that point. It was a vehicular site
problem. I was at the code enforcement
hearing and they asked if the District would allow them to put up a fence to
keep people out of that area and I said that we wouldn't have a problem with it
as long as there was a double lock and we had access for our boats.
Mr. Thomas stated it is a gate and a
fence and we will provide access to the District. It is my backyard and when we removed the
hedge it left a hole in our backyard and my neighbor and I would come home and
find people by our pools. It has become
a problem. We propose a fence and a gate
that we will maintain and the City has approved it. I now need your approval.
Ms. Archer stated Mr. Schooley and I
were both at the hearing and neither one of us had a problem with it as long as
we have access through the gate.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the permit was approved subject to the
conditions listed in the engineer's review letter.
E. Permit
Request to Install 8" Water Main Along Dike, Water Main for the Ranches Association
and the Water Main and Sewer Force Main for Parkland Magic
Ms. Early stated the District
entered into an agreement to provide water to the Ranches in Parkland which is
outside the District. Apparently they
started installing the water main thinking since there was an agreement they
didn't need to submit plans but our staff spoke to them and they came in with
their plans. The permit that is in the
agenda package is a right of way permit because they are going to install a
water main which will be the District's, a force main that will not be
maintained by the District and will outfall into a District manhole and we will
take the sewage but we will not maintain the force main. The permit is to install it within the dike
right of way. In addition we told them
they had to come back with a full set of plans so we can do a water and sewer
review of the actual Parkland Magic area they are going to serve. They did that and I have a letter with a few
conditions. They have a 5' easement
going through the Temple and we want the City to ensure that they do not plant
in that 5' easement, any large trees.
The review fee of $800 must be paid prior to the issuance of the
permit. There is a 15' right of way
outside the dike that the water main is going to cross because they are looping
it so there are two sections that are crossing the 15'. We want them to give us a 12' utility
easement at both locations. The rest of
the conditions are standard.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the permit request to install 8" Water
Main Along Dike, Water Main permit for the Ranches Association and the Water
Main and Sewer Force Main for Parkland Magic were approved.
EIGHTH ORDER OF BUSINESS Staff
Reports
A. Attorney
Mr. Lyles stated we have talked to
you at some length about the problems with Felix Equities, the contractor for
the plant expansion and we explained the problem with the bankruptcy court and
the proceedings. We have received today
a copy of an order authorizing Felix to assign the contract and proceeds to the
surety, St. Paul, and allow St. Paul who ensures the completion of the project
for us, to take over the job and finish it, use Felix and its
subcontractors. It allows St. Paul if
Felix falls behind the time frames that have been agreed upon, to use another
contractor. The relief we told you we
were hoping we would achieve in the bankruptcy proceedings, has been
achieved. We should be able to move
forward on a timely basis with this action by the court in place and hopefully
have substantial progress by the next meeting.
Mr. Joyce stated some checks have
already been issued to 8 or 9 of the subcontractors and partial releases of
lien have been signed and they have all agreed to come back to work. This week three or four contractors have come
in to talk to Felix Equities to see what they have left to do on their contract
and set up appointments for when they can start. Due to the bankruptcy they are working on
other jobs and they need to reschedule to come back in.
Mr. Mendolia asked is our budget
sufficient for this job.
Mr. Lyles responded we should be
able to see this job completed based on the original contract approved by the
Board. As a matter of record it appears
that the project is probably going to be a quarter million dollars over the
amount we approved, however, that is where the surety steps in and completes
it. There is always a possibility that
they may run into something and request a change order.
B. Engineer
There not being any, the next item
followed.
D. Superintendent - Status Report on Permit
Renewal Policy
This item was deferred until the
December meeting.
NINTH ORDER OF BUSINESS Supervisor's Requests and Audience
Comments
There
not being any, the next item followed.
TENTH ORDER OF BUSINESS Approval of Requisitions and Invoices
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the requisitions and invoices were approved.
On MOTION by Mr. Mendolia seconded by
Mr. Lauritzen with all in favor the meeting adjourned at 4:45 p.m.
Salvatore
J. Mendolia Matt
Lauritzen
Secretary President