MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors
of the North Springs Improvement District was held
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Thomas L. Grossjung Vice President
Also present were:
Rhonda K. Archer Finance
Director
Hal Anderson Attorney
Jane Early Engineer
John McKune Engineer
Roger Moore Engineer
Bill Joyce District Staff
Rich Hans District Staff
Tara-Lynn Patton WCI
FIRST
ORDER OF BUSINESS Roll Call
Mr.
Lauritzen called the meeting to order and called the
roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the April 3,
2003 Meeting
Mr.
Lauritzen stated that each Board member had received
a copy of the minutes of the April 3, 2003 meeting and requested any additions,
corrections or deletions.
There
not being any,
On MOTION by Mr. Mendolia
seconded by Mr. Grossjung with all in favor the minutes
of the April 3, 2003 meeting were approved as submitted.
THIRD ORDER OF BUSINESS Consideration of Award of Contract
for the Heron Bay
A. Construction Financing Agreement
B. Work Authorization 105
Ms.
Early stated we received three bids for the Heron Bay Northeast Drainageway Contract, from Triple R, Bergeron and
Ranger. The low bid was submitted by
Triple R Paving for $2,287,716.57. The
engineer’s estimate was $2,247,428.00.
We recommend award of the contract to Triple R Paving in the amount of
their low bid. This will be a tri-party
agreement with WCI.
Ms.
Archer stated the District’s portion of the contract will be $702,974.02 and
the balance will be picked up by WCI.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the
contract for Heron Bay Northeast Drainageways was
awarded to Triple R Paving in the amount of their low bid of $2,287,716.57 with
the District portion being $702,974.02 and WCI’s
portion being the balance of the bid; the construction financing agreement with
WCI was approved and Work Authorization No. 105 for engineering services during
construction was approved.
FOURTH ORDER OF BUSINESS Approval of a Quit Claim Deed for a
Canal in Heron Bay Northeast
Ms.
Patton stated we are asking the District for the conveyance of a canal. The Heron Bay East project was approved by
the Board last year and consists of 313 single family units in our Heron Bay
Community. There is a canal that WCI
conveyed to the District in 1988 that comes down through our community and
connects into our property. We gave you
a new canal last year on the plat to take the place of the portion we are
asking for today.
Ms.
Patton stated I submitted the quit claim deed to Mr. Lyles for review.
Mr.
Anderson stated subject to engineering approval of the legal description this
can be approved.
Ms.
Early stated we reviewed the legal description when this was submitted.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the quit
claim deed conveying a 65" wide canal in Heron Bay Northeast to WCI was
approved.
FIFTH ORDER OF BUSINESS Consideration of Parkland Golf &
Country Club Replat #2
Ms.
Patton stated we have come to you twice before with the Parkland Golf &
Country Club Community. The first was a
boundary plat that platted the overall area and the District was an owner in
that plat because of the road rights of way you accepted with that plat. Earlier this year we came to you with Replat #1 which platted 330 units in the southern part of
the plat and our recreation amenity. The
district accepted the lakes in replat #1. I am asking you to accept the lakes in Replat #2 which is the northern half and consists of 430+
units.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor Parkland
Golf & Country Club Replat #2 was approved.
SIXTH
ORDER OF BUSINESS Consideration
of Resolutions
A. Resolution
2003-2 Designating Patti Powers as Treasurer
B. Resolution
2003-3 Designating Rich Hans as Assistant Secretary
Ms.
Archer stated as you are aware, I am currently Treasurer and Assistant
Secretary and this is my last meeting.
Ms. Powers is taking over the accounting and I recommend you designate
her as Treasurer and Mr. Hans will be attending your meetings and I recommend
you appoint him Assistant Secretary so that he can execute documents when
necessary on behalf of the District.
On MOTION by Mr. Mendolia
seconded by Mr. Grossjung with all in favor
Resolutions 2003-2 and 2003-3 were approved.
SEVENTH
ORDER OF BUSINESS Consideration of
Change Orders
A. Change Order No. 2 with Florida Sewer and
Water, Inc. for the Heron Bay East Pod 5/Heron Run Drive Phase II Contract for
a Net Increase of $8,498.50
B. Change Order No. 3 with Florida Sewer and
Water, Inc. for Heron Bay East Pod 5/Heron Run Drive Phase II Phase II for a
Net Increase of $53,771.04
C. Change Order No. 4 with Florida Sewer and
Water, Inc. for Heron Bay East Pod 5/Heron Run Drive Phase II Phase II for a
Net Increase of $5,000.00
D. Change Order No. 5 with Florida Sewer and
Water, Inc. for the Heron Bay East Pod 4 Contract for a Net Decrease of
$51,003.35
E. Change Order No. 5 with Astaldi
Construction Corp. for the Trails End Road Contract for a Net Increase of
$40,847.67
Ms.
Early described the items contained in each change order.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the change
orders listed above were approved.
EIGHTH
ORDER OF BUSINESS Consideration of
Work Authorizations
A. Work Authorization #106 for Heron Bay Force
Main Northeast Spine Road
Ms.
Early stated a few months ago we came to you with a work authorization to put
the water main extension up to the ground storage tank. WCI gave us an easement to put that in and
they finalized the roadway plan. This
work authorization is to finish the force main design for that road.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor work
Authorization 106 was approved.
B. Work
Authorization #107 for Water Treatment Plant Expansion
Mr.
McKune stated this is the job where Felix is working
and they are making progress. All the
subs are back and we are going to make a progress payment to them this
week.
The
project involved with this work authorization is the next expansion which
includes not only the next treatment units but also includes some of the work
that Felix would have done. Once we get
these items done, the plant will be totally built out and the site is full. As you come in the entrance road we will
install the guard facility, a lime storage silo, the fourth water treatment
unit with a bank of concrete filters to service this. This is a 2 MGD water system. We are going to add a chemical feed building
that will allow us to remove the gas cylinders of chlorine that we currently
use. We have some storage units and a
major unit process that we are adding.
There is a waste product created at the plant that is very messy that
has to be dewatered in ponds by gravity and we have a contract hauler to haul
it off site and it makes a mess in the community and is something we would like
to get rid of. We will end up getting
rid of one of the two ponds, keep an existing pond for insurance reasons and
build a two-story dewatering building with vacuum presses which will allow us
to take the waste product, dewater it, dump it in a truck so that even if it
were to drop, it wouldn't make a mess and haul it off site. It is a much better use of the facility.
The
total estimated cost of this entire project is $7 million. Our proposal to do the design is
approximately $351,000. It will be done
on an hourly basis. That proposed fee
represents a little less than 5% of the construction cost which is on the low
end.
Mr.
Grossjung asked what is the build out time once you
move forward?
Mr.
McKune responded this job will probably take a year
and a half to build. We are forecasting
complete build-out of the District between 8 and 10 years from now. This plant when done will be large enough to
serve not only the current District boundaries but also some adjacent
properties that may come into the District, plus it will allow the largest
treatment unit on site to be taken out of service for maintenance without
degrading your ability to produce the water and pump it.
Mr.
Grossjung asked did you say it will come on line in
about a year and a half?
Mr.
McKune responded it will take about a year and a half
to do this but it will probably be four months before this job even
starts.
Mr.
Mendolia stated you are giving us a number now but
everything may go up in two years.
Mr.
McKune responded the $351,000 budget is for the
design. At the end of that period we
will put the job out for bid, award it to the low bidder and pay the $7 million
for the construction. You will then pay
us to monitor the construction, which is similar to the inspection proposal you
approved for the subdivision work.
Ms.
Archer asked does it make any sense to pre-qualify our bidders this time?
Mr.
McKune stated I'm willing to discuss that. We have done that in the past. It is difficult to not qualify someone. It is more difficult to disqualify someone
after bids are taken if they happen to be the low bidder because they will sue
for lost profit and what have you. In
trying to pre-qualify you have just about the same hassle. It is never something you can say yes or no
to. It takes a long time and I don't
know if it gets you as good a result. On
a job of this size there will only be a hand full of contractors who can do
it.
On MOTION by Mr. Mendolia
seconded by Mr. Grossjung with all in favor Work
Authorization 107 was approved.
NINTH
ORDER OF BUSINESS Consideration
of Permits
A. WCI for Heron Bay Recreation Amenity Parcel,
Drainage Outfall into S-102 Canal
B. WCI for Parkland Country Club Sports Club
Facility, Three (3) Drainage Outfalls into L-10 Canal
C. WCI for Parkland Golf and Country Club Sales
Center, Drainage Outfall
D. WCI for Parkland Golf and Country Club Spine
Roads, Drainage Outfall
Ms.
Early stated all four permits are typical surface water management permits that
we issue. We reviewed all of them and
have provided a letter to the District with conditions to be made a part of the
permits.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the permits
listed above were approved subject to the special conditions listed in the
engineer's letter of review.
TENTH
ORDER OF BUSINESS Staff Reports
A. Attorney
There
not being any, the next item followed.
B. Engineer
There
not being any, the next item followed.
C. Superintendent
Correspondence from
Representative Ritter
Correspondence from Stuart Auerbach
Ms.
Archer distributed the proposed budget for the general fund, debt service fund,
Heron Bay Commons and Parkland Isles and stated this will start the budget
consideration and adoption process that we go through every year. We will provide a copy of the proposed budget
to the local governing authorities 60 days before we ask you to adopt it. We will come back to you in early August to
adopt this budget and levy assessments.
The assessments are proposed to increase about 18% in the maintenance
fund due to increased areas the District is going to be responsible to maintain
and adding an additional crew, buying a ditch bank mower to do the dike
maintenance we need to do. It is all
part of being part of a growing drainage system that every now and then
requires that you hire another crew in order to do the work. In the other drainage districts in town which
are basically at build-out, it is costing them about $85 per unit every
year. They are stabilized so that their
assessments don't go up or down anymore.
I'm projecting that by the time we are done with build-out, our
assessments will be in that neighborhood as well. Right now we are looking at $71 per
unit. Last year it was $60.39 per
unit. I anticipate that not next year
but the year after we will be at the $85 level that the assessments will level
out at that number. It is a large
increase but we haven't had any increases for a long time.
Mr.
Lauritzen asked what is the reason for the increase?
Ms.
Archer responded adding the additional crew of two men, a boat, a spray rig, a
trailer, a truck, a ditch bank mower plus your sinking funds that we have
established for the replacement of pumps and engines and mufflers and roofs at
the pump stations so that you set aside a little bit of money each year to
replace that equipment at the end of their expected life. All of that is provided in the budget so that
you can see what the expected life is and the replacement cost and how much
needs to be set aside each year to do that.
If you keep doing that, you will have enough money when the engines wear
out to replace them. As these areas become
developed and convert from the number of undeveloped acres into assessable
units, that will help. I still
anticipate that it will level off at the $85 per year per unit. If you have any questions you can call Rich
or you can call me in Tennessee and I can go over it with you. I think I have included enough detail so that
you can see where the numbers came from.
Next month we will give you the water and sewer budget that we will ask
you to adopt in September.
Mr.
Lauritzen asked are any of our bonds callable?
Ms.
Archer responded some of them from time to time are callable. When they become callable that is when we
look at where the market is and the interest rates. Some of them are call protected until a
certain date.
As
part of the future financing of Parkland Golf & Country Club, we have been
working with the Developer for about a year on restructuring a lot of the water
management debt in Supplements 2 and 3 and equalizing the drainage assessments
in that area.
ELEVENTH ORDER OF BUSINESS Supervisor's Requests and Audience Comments
Mr.
Grossjung stated I am submitting my resignation
effective the end of the month so that you can appoint someone who can take a
more active role.
TWELFTH
ORDER OF BUSINESS Approval of
Requisitions and Invoices
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the
requisitions and invoices were approved.
On MOTION by Mr. Grossjung
seconded by Mr. Mendolia with all in favor the
meeting adjourned at 4:50 p.m.
Salvatore J. Mendolia Matt
Lauritzen
Secretary President