MINUTES OF
MEETINGS
NORTH SPRINGS IMPROVEMENT
DISTRICT
The regular meeting of the Board of
Supervisors of the North Springs Improvement District was held on Thursday,
December 2, 2004 at 4:00 p.m. in the District Office, 10300 N. W. 11 Manor,
Coral Springs, Florida.
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Bob Miner Assistant Secretary
Also present were:
Rich Hans Manager
Dennis Lyles Attorney
John McKune CH2M-Hill
Roger Moore Staff
Dan Daly Staff
George Keller Severn Trent Services
Jean M. Rugg Severn Trent Services
Tara Lynn Patton WCI
Joe Guttuso WCI
Valerie Verger Heron
Bay Commons
Brian DeGirolmo DeGirolmo
& Associates
Michael Hollander Resident
The Pledge of Allegiance was
recited.
Mr.
Hans called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of
the November 4, 2004 Meeting
Mr.
Hans stated that each Board member had received a copy of the minutes of the
November 4, 2004 meeting and requested any additions, corrections or deletions.
There
not being any,
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the minutes of the November 4, 2004 meeting were
approved as submitted.
THIRD ORDER OF BUSINESS Consideration of
Resolution 2005-3 Designating Rich Hans as Treasurer
Mr.
Hans stated Ms. Powers, the District’s treasurer, has resigned from Severn
Trent. I am most familiar with the
operations of the District, and request you name me as your treasurer.
Mr.
Lyles stated there is no conflict with Mr. Hans being your treasurer and
manager. The entity who has served as
manager has traditionally served as treasurer also. This is a common relationship between the
management company, the District and its Board.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Resolution 2005-3 designating Rich Hans as
Treasurer was adopted.
FOURTH ORDER OF BUSINESS Consideration of Award of
Contract for Janitorial Services
Mr.
Hans stated the bids received were from:
L&L Cleaning Service for $19,560 annually, Cleaning Systems, Inc.
for $36,000 annually, and One Source for $45,000 annually.
Ms.
Verger stated bids were opened on November 19th. The company who came in the lowest, L&L
Cleaning Service, did not provide us with the appropriate backup information
and references. We went to the second
lowest, Cleaning Systems Incorporated out of Sunrise, Florida. They are $10,000 higher than what we are
currently paying, and since we are not satisfied with the current contractor we
are probably not paying enough; and we do have enough money in the budget to
cover it. We currently are paying
$26,000.
Mr.
Lauritzen asked are you familiar with their services?
Ms.
Verger responded I called their references and they do handle other city
municipalities. This is for the
clubhouse and the satellite restrooms.
Mr.
Lauritzen asked when does the current contract expire?
Ms.
Verger responded it did. We want this
company to take affect December 1. They
did the walk-through two days ago. They
do work for the City of Boyton Beach and City of Sunrise. I am happy with the contractor who met with
me. I met a couple of individuals who
will be on-site.
Mr.
Lauritzen asked is there a probationary period?
Ms.
Verger responded we have a 30 day out clause in all our contracts.
Mr.
Miner stated you mentioned that the party doing the cleaning now is not meeting
the standards that was set.
Ms.
Verger stated we are starting to have some dissatisfaction.
Mr.
Miner asked is there anything in the contract that says if this party does not
meeting the same standards or meet your expectations they are out?
Ms.
Verger responded we can give 30 days written notice at any time.
Mr.
Hollander asked if the company that has been doing this service for five years
and they are presently costing less, why the change?
Ms.
Verger responded we never like to have contracts go longer than five
years. The existing contractor, ACT,
decided not to bid on this, and they voiced to us that they also have a
conflict with WCI who now manages the clubhouse. ACT is owned by the mayor of Parkland and he
did not want that to be perceived as inappropriate. The original clubhouse contract was under
Lang Management, not WCI, and it was directly with the District. Now the District contracts with WCI for
clubhouse management.
On MOTION by Mr. Miner seconded by Mr.
Lauritzen with all in favor the Janitorial Contract was awarded to Cleaning
Systems Incorporated in the amount of $32,000.
SIXTH ORDER OF BUSINESS Consideration of Change
Orders
A. Change Order No. 3 with Florida Sewer
and Water, Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and
Lift Station TPC #9 for a Net Increase of $37,350
Mr. McKune stated this change order
is at the request of WCI and is a WCI cost.
On MOTION by Mr. Miner seconded by Mr.
Mendolia with all in favor Change Order No. 3 with Florida Sewer and Water,
Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station
TPC #9 for a net increase of $37,350 was approved.
B.
Change Order No. 4 with Florida Sewer and
Water, Inc., for the Heron Bay North Plat 1 Phase 1, Access Roadway Plan and
Lift Station TPC #9 for a Net Increase of $40,880
Mr. McKune stated this change order
is a request by WCI to provide additional drainage and the entire cost will be
borne by WCI.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 4 with Florida Sewer and Water,
Inc., for the Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift
Station TPC #9 for a Net Increase of $40,880 was approved.
C. Change Order No. 5 with Florida Sewer
and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and
Lift Station TPC #9 for a Net Increase of $650
Mr. McKune stated this change order
is an increase of $650 due to the recently imposed permit fee for lift stations
and is a normal District expense.
On MOTION by Mr. Miner seconded by Mr.
Lauritzen with all in favor Change Order No. 5 with Florida Sewer and Water,
Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station
TPC #9 for a net increase of $650 was approved.
D. Change Order No. 12 with Florida Sewer
and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite
Roadway Improvements for a Net Increase of $1,950
Mr. McKune stated this change order
is for the additional imposed permit fees of $650 per lift station, and this is
a normal District expense.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 12 with Florida Sewer and Water,
Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway
Improvements for a Net Increase of $1,950 was approved.
SEVENTH ORDER OF BUSINESS Consideration of Permit Requests
A. U.S. Retail Income Fund for Sawgrass
Center – Bleed-Down Structure
Mr. McKune stated the area is just
north of the Sawgrass adjacent to Coral Ridge Drive and described where the
bleed down structure will be located which ultimately will drain into the
District’s facilities. The engineer has
reviewed the request and recommend approval based on their letter of November
23, 2004.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the permit for U.S. Retail Income Fund for Sawgrass
Center – Bleed Down Structure was approved, subject to conditions outlined in
the engineer’s letter dated November 23, 2004.
B. North Springs Plaza Surface Water
Management System
Mr.
McKune stated this area is south of Sawgrass and west of Coral Ridge
Drive. The applicant will construct a
surface water management system for a 16.5 acre retail development, and the
storm water system will be routed through underground pipes, wet detention and
an exfiltration trench connecting to an existing outfall into the C-3 and C-1
canals. The engineers reviewed the plans
and calculations and are of the opinion that the project meets the District’s
criteria and will not adversely affect the District’s facilities. We recommend approval based on our letter
dated November 24, 2004 with the limiting conditions outlined.
On MOTION by Mr. Miner seconded by Mr.
Mendolia with all in favor the permit for the North Springs Plaza Surface Water
Management System was approved, subject to conditions outlined in the engineer’s
letter dated November 24, 2004 .
Change
Order #6 and Final Payment with Felix
Mr.
McKune stated there was a negotiated settlement for final payment of
$265,000. The Board directed us to
provide a change order to reconcile the final contract price. It reduces the amount of the approved
contract by $129,775.49; and this accounts for all work completed, all
retainage monies held, and any claims for liquidated damages and extra
engineering services during the extended period of delay. The total contract price is
$6,167,095.81. Once approved and signed,
we will federal express these to St. Paul for signature and upon receipt will
send out the check.
Mr.
Lyles stated on the third page of the exhibit it refers to the negotiations for
the reduction of the price, the reconciliation of the numbers and the total
deduction of $129,775.49. This has been
coordinated with my office and I join the recommendation of your engineer for
approval.
Mr.
Lauritzen stated thanks are in order for all staff members who were involved in
putting this matter to rest.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order #5 and Final Payment with Felix for
the Water Treatment Plant Expansion was approved.
FIFTH ORDER OF BUSINESS Acceptance of Easements
A. Cypress Pointe (aka Heron Bay North Plat
1)
B. Caseras (located within Parkland Golf and
Country Club Replat #1)
C. Heron Bay Commercial
Mr. Lyles stated there are a large
number of easements that cover different locations and different purposes that
Ms. Patton will walk you through. She
will go through the easements, and you can have one motion at the end to
authorize acceptance of the easements subject to final legal and engineering
review.
Ms. Patton stated usually I present
a plat and the Board accepts the plans with the easement; in this case various
parcels were platted as boundary plats whereby a subsequent site plan is
developed for separate city approval.
Ms. Patton outlined the locations of
the various parcels, and described the site plan approvals obtained by the
city. The easements outlined are listed
below:
Cypress Pointe
·
Ingress/Egress
Easement for access off Heron Bay Boulevard, 128th Drive and the
entire roadway; and water and sewer lines are in the right-of-way and a 12’
utility easement on either side.
·
Flowage
Easement for Heron Bay North Plat 2
Caseras/Parkland Golf and Country
Club
·
Ingress/Egress
Easement for the entire road; as well as the 12’ utility easement on either
side. All that we have currently is a sketch
and the approval will be subject to legal and engineering approval of the legal
description.
Heron Bay Commercial (located in
the City of Coral Springs, the Heron Bay Commercial Center is a U-Shape around
Sawgrass Center)
Easement #1 Sanitary Sewer Lines
Easement #2 Water Line from Coral Ridge Drive
Easement #3 Drainage Easement
Easement #4 Water Main Easement
Easement #7 Drainage Easement from Preserve
Easement #5 Sanitary Sewer Lines for the multi-family site
Easement #8A Link Easements
Easement #8B Overflow Easement to the NSID Lake
Easement #12 Access easement to Preserve Area
Easement #13 Drainage Easement to Preserve Area
Easement #14 Roadway Easements
Easement #14A Roadway Easements
Easement #15 Drainage Easement from Tuscany HOA
Easement #16 Drainage of Common Areas
Easement #17 Sanitary Sewer Connection from WCI
Easement #18 Flowage Easement between two Preserve Areas
Easement #19 Water Main Easement to make the connection.
Ms. Patton stated if there were any
easements missed through our review, I will come back with those at a future
meeting.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor easements outlined above were accepted subject to
final legal and engineering review; and the chairman was authorized to execute
said documents.
EIGHTH ORDER OF BUSINESS Consideration of Plat
Revision - Greenbriar
The Board requested to table this item
until the applicant is present.
Mail Delivery at Heron Bay
Mr. Guttuso stated at Cypress
Pointe, Creekside and Meadow Brook the Post Office will not deliver mail until
a certain amount of construction has been completed. In the past, the residents had to drive to
Margate to get their mail. Our
alternative solution is to put a gang mailbox at the common area for seven
months on a temporary basis. Ms. Verger
and Ms. Early have no problems with
this. However if this is not acceptable,
our second alternative is to put it at the Heron Bay Recreational
Facility.
After discussion, an alternative
location just outside the North Springs Improvement District Plant site was
proposed.
Staff was requested to look into the
ownership of the land in question and whether to provide access for a temporary
mail facility by either an agreement or a right-of-way permit.
NINTH ORDER OF BUSINESS Staff Reports
A. Attorney
There being no report, the next item
followed.
B. Engineer
There being no report, the next item
followed.
C. Superintendent
There
being no report, the next item followed.
TENTH ORDER OF BUSINESS Supervisor’s Requests and
Audience Comments
There
not being any, the next item followed.
ELEVENTH ORDER OF BUSINESS Approval of Requisitions and
Invoices
After
review,
On MOTION by Mr. Miner seconded by Mr.
Lauritzen with all in favor the invoices were approved.
TWELFTH ORDER OF BUSINESS Adjournment
There
being nothing further,
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the meeting was adjourned at 4:55 p.m.
Salvatore J. Mendolia Matt
Lauritzen
Secretary President
JEANNIE
Ongoing Agenda Item – Pledge of Allegence
Mail Box facility???? (permit???)