MINUTES OF MEETINGS
NORTH SPRINGS IMPROVEMENT DISTRICT
The
regular meeting of the Board of Supervisors of the North Springs Improvement
District was held on
Present and
constituting a quorum were:
Matt
Lauritzen President
Salvatore
J. Mendolia Secretary
Bob
Miner Assistant
Secretary
Also
present were:
Roger Moore Acting
Manager
Dennis
Lyles Attorney
Jane
Early CH2M-Hill
Tara Lynn
Patton WCI
Mr. Moore called the meeting to
order and called the roll.
SECOND
ORDER OF BUSINESS Approval of the
Minutes of the August 5, 2004 Meeting
Mr. Moore stated that each Board member
had received a copy of the minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the
THIRD
ORDER OF BUSINESS Public
Hearings
A. Water and Sewer
Mr. Moore opened the public hearing
and asked are there any questions from the audience?
Hearing none,
Mr. Moore distributed a revised
budget dated
Mr. Moore reviewed the budget and
stated there may be some additional funds, which might increase the surplus
available revenues at a later date.
Mr. Mendolia asked are these numbers
subject to change?
Mr. Moore responded no. The changes relate to specific exhibits,
which were mislettered.
Since the inception of our large
user agreement with
Mr. Lauritzen asked where do we
absorb that?
Mr. Moore responded for every 100
gallons of water that we make, we return 65 gallons to the county. We bill for 70% - 90% of our water bill,
which makes up the difference, but this will not last forever.
Mr. Mendolia asked when do you think
the increase will come into effect?
Mr. Moore responded Mr. Hans and I
are looking at this now, and we have to work it into the budget. We have been contracted with the county since
1986, and there has been a 5% increase every year, but this is solely on the
sewer side. We want to do what is in the
best interest of our customers. As to
the timing, we do not know. It could be
years. We need to look at this some
more.
Mr. Lauritzen asked have the bonds
on Exhibits C and D been recalled? Do you know what the interest rates are?
Mr. Moore responded no.
Mr. Lauritzen stated it seems that
with the low rates we should be calling these bonds in or something. I do not recall what the triggers were in the
bonds.
Mr. Moore stated I think they are
automatic. The callable dates are
specific with each bond. Some Districts
refinanced bonds last year when the rates were very low.
Mr. Lyles stated I believe Mr. Hans
looked into it to find out if it was enough to justify the expense.
Mr. Lauritzen stated I just want to
make sure that this is not being overlooked.
Mr. Lyles stated I am sure Mr. Hans
discussed this with Prager, Sealy and Company.
They look at this on a regular basis to see if it would be financially
feasible. We will check with him to see
what the status is.
Mr. Lauritzen asked has the District
thought about doing a feasibility study to look at HSAs? I have done some reading on this, and they
are quite impressive. Perhaps we should
ask Jan Zilmer, our human resources representative, to look into this.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public
hearing was closed.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2004-10 adopting the water and sewer enterprise fund budget for fiscal year
2005 was adopted.
B. Amendments
to the Permit Criteria Manual, Establish a Fee for Permit Renewals and Provide
for a Cash Trash Bond
This item was tabled.
FOURTH
ORDER OF BUSINESS Work
Authorization 131 – Heron Bay North – Banyan
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Work
Authorization No. 131 and the funding agreement for same was approved.
FIFTH
ORDER OF BUSINESS Co
A. Surface
Water Management Permit for
B. Right-of-Way
& Surface Water Management Permit for
C. Right-of-Way
& Surface Water Management Permit for
D. Right-of-Way
& Surface Water Management Permit for
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the permits for
Heron Bay North Plat 1, Phase 2;
SIXTH
ORDER OF BUSINESS Co
A. Change
Order No. 2 with Triple R Paving for
Ms.
Early stated change order no. 2 is a WCI cost.
We typically have seeding and mulch in the contract for the lake banks,
and WCI wants to change it to hydro seed to try to get it established quicker
with the NPDES criteria. In addition,
they will have lot grading for Greenbrier, which is also a WCI cost. Therefore, there is no cost to the District,
but it is a tri-party agreement, which requires the Board’s approval.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all in favor Change Order
No. 2 with Triple R Paving for Heron Bay North drainageways for a net increase
of $67,953.95 was approved.
B. Change
Order No. 3 with Triple R Paving for
Ms.
Early stated we are going to construct the remaining portion of
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 3 with Triple R Paving for Heron Bay North drainageways for a net increase
of $91,400.00 was approved.
§
Change
Order No. 9 with
Ms.
Early stated change order no. 9 is a WCI cost.
Creekside was change ordered in as a WCI cost, and it is a tri-party
agreement.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 9 with Florida Sewer and Water for Osprey Trail and
C. Change Order No. 10 with
D. Change Order No. 11 with
Ms.
Early stated change orders 10 and 11 are the same jobs. They are both for asphalt overruns, and they
are both WCI costs. The reason I have
these small change orders is WCI has to keep their accounting up to date with
the amount of total projects. Therefore,
as soon as we get a change order, we process it right away versus waiting for
it to build up.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 10 with Florida Sewer and Water for Osprey Trail and Heron Bay Recreation
amenity offsite roadway improvements for a net increase of $4,716.48 was
approved.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 11 with Florida Sewer and Water for Osprey Trail and Heron Bay Recreation
amenity offsite roadway improvements for a net increase of $5,112.96 was
approved.
SEVENTH
ORDER OF BUSINESS Conveyance of
Trails end and
Mr. Lyles stated we have been
working with the city attorney’s office to make sure the conveyance for Trails
End at
Ms. Patton stated the two roads that
are now constructed and ready to be conveyed are Trails End Road (from
University Drive to Nob Hill Road) and University Drive (from Holmberg Road to
County Line Road). We will be giving the
right-of-way fully up to
Mr. Lauritzen asked what is the
timeframe for completion of the roads?
Ms. Patton responded they are
complete. Trails
Mr. Mendolia asked are you going
beyond
Ms. Patton responded that will be up
to
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
conveyance of Trails End and University Drive right-of-ways to the City of
Parkland was approved and staff was authorized to execute the necessary
warranty deeds.
EIGHTH
ORDER OF BUSINESS Staff Reports
A. Attorney
There being no report, the next item
followed.
B. Engineer
There being no report, the next item
followed.
C. Manager
Mr. Moore stated the Board
previously authorized the installation of a small irrigation system along
In addition, this District suffered
very little hurricane damage. We lost a
few trees, and only one lift station lost power. Our sister District, C.S.I.D., lost a few
stations, and the City of
Mr. Mendolia asked do we have generators?
Mr. Moore responded C.S.I.D. and
N.S.I.D. both budgeted for a second generator, which we hope to inter-use. We also have three 3” manual pumps. We had one generator in C.S.I.D. that handled
five lift stations.
The water plant expansion project
has been finished. We have been in
contact with the bonding company, and we think we are ready to make final
negotiation. We owe them $391,000 and would
like to discuss this with Mr. Lyles in the next 30 days and bring back a
proposal at the next meeting.
Mr. Lyles stated this is the project
in which the parent company of Felix Equities entered into bankruptcy, and we
ended up having the surety take over the job.
With our permission, they rehired the Felix local entity to bring the
job to completion, but it took longer than what was originally provided for in
the contract; therefore, there is a liquidated damages issue for the delay in
providing the project to us. We also
incurred additional engineering expenses to work on the project. We are now at the point where we have the
final amount to be paid, and we want to square everything up with the surety
that took the job over. We also need to
work with them to find out the compromise that will be presented to the Board
for approval. We will be asked to reduce
the number of days, but we will insist that they pay the additional engineering
costs that we incurred because of the delays in completing the project. We hope to come back with a recommendation
for a workout of the final financial details of this Felix Equities contract.
Mr. Lauritzen asked are we
negotiating for our favor?
Mr. Lyles responded we are going to
negotiate to ensure that we get that extra engineering cost covered, and we
will probably agree to give up some of the days under the liquidated damages
provision because we ultimately received a completed project.
Mr. Lauritzen asked have all the
subcontractors been paid?
Mr. Lyles responded yes. Releases will be in place.
Mr. Mendolia asked will more money
be added to pay them?
Mr. Lyles responded the surety took
the job over. Without the surety taking
the job over, we would have been looking at a financial loss, but we worked
that out approximately 18 months ago, and we did get the surety in place. They took it over under the terms and
conditions that were acceptable to the Board and staff. We will probably bring this back to the Board
next month with a recommendation that this is a final workout. We are not going to be dipping into our
budget to pay anything additional. The
question is how much we are going to be reimbursed from them.
NINTH
ORDER OF BUSINESS Supervisor’s
Requests and Audience Comments
There not being any, the next item
followed.
TENTH
ORDER OF BUSINESS Approval of
Requisitions and Invoices
After review,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices
were approved.
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at
Salvatore J.
Mendolia Matt
Lauritzen
Secretary President
October
Agenda Item – (Bob Miner will not be at the November meeting)
Amendments
to the Permit Criteria Manual, Establish a Fee for Permit Renewals and Provide
for a Cash Trash Bond (tabled)
Rich
Check
on bonds to see if it is financially feasible to call in the bonds at this time
Jan
Look
into HAS instead of Insurance then get back to Matt Lauritzen