MINUTES OF MEETING

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            A meeting of the Board of Supervisors of the North Springs Improvement District was held on Monday, July 14, 2008 at 4:30 p.m. at the District Offices, 10300 NW 11th Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

           

            Steve Mendelson                                              President

            David Gray                                                       Secretary

            Vincent Morretti                                               Assistant Secretary

 

            Also present were:

 

            Kenneth Cassel                                                Manager (Via Telephone)

            Dennis Lyles                                                     District Counsel

            Edward Goscicki                                              Severn Trent Services

            Brenda Schurz                                                  Severn Trent Services

            Doug Hyche                                                     Utilities Director

            Nick Schooley                                                  Drainage Supervisor

            Rod Colon                                                       Chief Operator

            Kenneth Kozlowski                                          NSID

            James Cooper                                                  NSID

            Sean Skehan                                                    CH2M Hill

            Joe Sabino                                                       Heron Bay Clubhouse Manager

            Warren Craven                                                 Craven & Associates

                                                                                               

            The following is a summary of the minutes and actions taken at the July 14, 2008 North Springs Improvement District Board of Supervisors meeting.

                                                                                                                       

FIRST ORDER OF BUSINESS                               Roll Call

            Mr. Goscicki called the meeting to order and called the roll

 

SECOND ORDER OF BUSINESS                          Approval of the Minutes of the June 4, 2008 Meeting

            Mr. Goscicki stated each Board member received a copy of the minutes of the June 4, 2008 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the minutes of the June 4, 2008 meeting were approved.

THIRD ORDER OF BUSINESS                             Supervisors’ Requests and Audience Comments

            Mr. Mendelson presented Mr. Kozlowski and Mr. Cooper with certificates of recognition for their excellent service to the District.

 

FOURTH ORDER OF BUSINESS                          Consideration of Amendment No. 1 to Work Authorization No. 180 – Treatment Plant Planning, Modifications and Improvements for a Net Decrease in the Amount of $6,551

            Mr. Goscicki explained the decrease is due to removing an item of work related to evaluating some of the systems.  Staff is able to do the evaluation, which was originally going to be done by the engineer. 

            There being no questions or comments,

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Amendment No. 1 to Work Authorization No. 180, treatment plant planning, modifications and improvements for a net decrease in the amount of $6,551 was approved.

 

FIFTH ORDER OF BUSINESS                               Consideration of Change Order No. 1 and Final – Coral Ridge Drive Force Main Valve Replacement for a Net Increase in the Amount of $10,377

            Mr. Cassel explained it was originally estimated that 10 feet of 20 inch pipe would be used to complete this job; however, 14 feet to 18 feet were used in addition to other minor fittings.

            Mr. Goscicki noted staff did not receive a copy signed by the engineer and recommended the Board approve this subject to the engineer’s review and approval.

            Mr. Lyles noted for the record a signed approval and recommendation from the engineer is required.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Change Order No 1 and Final, Coral Ridge Drive force main valve replacement for a net increase in the amount of $10,377 was approved subject to the District engineer’s approval and recommendation.

 

SIXTH ORDER OF BUSINESS                              Consideration of Right-of-Way Permit – North Side of Nob Hill Road to South Side of Nob Hill Road on West Side of Pine Island Road

            This item was tabled until the August 6, 2008 meeting because a recommendation letter was not received from the District engineer. 

 

SEVENTH ORDER OF BUSINESS                        Staff Reports

A.                 Manager

i.                 Consideration of Amendments to Work Authorizations

            The following was discussed:

·        Mr. Goscicki noted these work authorizations are with CH2M Hill.  Mr. Cassel put together a memorandum, which was enclosed in the agenda package, describing the amendments to the work authorizations.  These are for work authorizations associated with developer construction.  There are no budget changes involved and is all within the original framework. 

·        Mr. Gray expressed confusion as to why the estimates increased so much, particularly on Work Authorization No. 158.

·        Mr. Cassel noted Work Authorization No. 158 had an estimated timeframe of six to eight months to complete the work, but because of permitting issues the project has not been completed.  It was started in 2002.  The money has been expended.  Staff is trying to balance the authorization level with what has been expended to get this project completed.

·        Mr. Goscicki explained bond funds are set up to allocate a certain amount for infrastructure improvements regardless of what the actual cost comes out to be.  If the cost for improvements exceeds the bond amount, the balance falls to the developer to cover the remaining costs.  This work authorization deals with the lakes and slopes in the golf course.  There were problems and work had to be redone.  The engineer was authorized to do the work instead of WCI Communities to insure the District was in control.  WCI Communities was advised at the time that any increase being expended on this project was going to come off of available funds to do the work.  Staff believes there are sufficient funds in this bond issue to cover all of the work, including the restoration work needed. 

·        Mr. Lyles noted these expenditures cannot become general obligations of the District causing annual assessments to be raised.  The money either comes out of bond proceeds or the developer; if not, the work is stopped. 

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the amendments to Work Authorization Numbers 151, 158, 160, 165, 175 were approved.

 

ii.                  Consideration of Resolution 2008-5, Supporting the Broward County Water Resources Task Force and Appointing a Task Force Representative

            After further discussion between the District manager and the District attorney, this item was tabled.  Staff will review the request from Broward County and will report back to the Board. 

 

iii.                Employee Recognition

            This item was covered under Supervisors’ Requests and Audience Comments.

 

iv.                Water Plant Operations

            The following was discussed:

·        There was a large increase of water usage in May compared to April. 

·        There was a 3.5% system loss in May as opposed to the previous month where there was a 6% to 7% system loss.

·        The figures will be less in the upcoming month due to increase in rain.

·        There were 138 million gallons of water put out into distribution.  An estimated 127 million gallons of water will likely be put out in June. 

·        Mr. Goscicki noted a 3.5% system loss is exceedingly good.  Staff is doing a great job of keeping track of where the water is going and what is being billed.

·        Mr. Cassel noted the letter enclosed in the agenda package from The Grand Oasis was complementing Mr. Romano and Mr. Crowell on their response to a waterline break.

 

            B.        Attorney

            Mr. Lyles reported the settlement with Ms. Walker was finalized.  The settlement documents were properly executed.  No further action will be necessary with this matter.

 

 

C.                 Engineer

i.                    Proposal to Conduct Groundwater Modeling for the Water Use Permit Application

ii.                  Consideration of Work Authorization No. 183 – Groundwater Modeling in Support of the Water Use Permit Application

            The following was discussed:

·        NSID, CSID and the City of Coral Springs are in the process of getting their consumptive use permit renewed.  CSID and NSID both use CH2M Hill as their engineer.  The City of Coral Springs is using Eckler Engineering, Inc.

·        Mr. Skehan has been working with the City of Coral Springs to come up with a cooperative way to work on this.  Instead of the modeling being done three times by two different engineers, and with various fees, the three entities can work together on this project. 

·        The proposal is for CH2M Hill to undertake the modeling project and work with Eckler Engineering, Inc.  They will come up with a single model to cover all three entities.

·        All three entities have to formally agree to this proposal.  If one of them does not, they will not move forward with this project.

·        The total cost of the modeling program is $85,100.  NSID will be responsible for $34,000.

·        Mr. Skehan reported the City of Coral Springs agrees with this concept and they are expected to accept this proposal.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Work Authorization No. 183 for the groundwater modeling in support of the water use permit application was approved.

 

                        iii.        Project Status Report

            This item is for informational purposes only.

 

 

EIGHTH ORDER OF BUSINESS                           Approval of Financials

            There being no questions or comments,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the financials were approved.

 

 

NINTH ORDER OF BUSINESS                             Adjournment

            There being no further business,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was adjourned.

 

 

 

 

 

 

 

                                                                        

 David Gray                                                                     Steve Mendelson                                            

 Secretary                                                                         President