MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of
Supervisors of the North Springs Improvement District was held
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Also Present Were:
Rich Hans District Staff
Dennis Lyles Attorney
Donna Holiday Recording Secretary
John McKune Gee
& Jenson
Roger Moore District Staff
Ted Baturin Resident
Mr.
Lauritzen called the meeting to order at
SECOND ORDER OF BUSINESS Approval of the Minutes of
the June 5, 2003 Meeting
Mr.
Hans stated that each Board member had received a copy of the minutes of the
There
not being any,
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
minutes of the
THIRD ORDER OF BUSINESS Public Hearing to
Consider the Adoption of the General Fund Budget and Levy of Non Ad Valorem Assessments
Mr.
Hans stated a copy of the proposed budget is included in your agenda
package. There is a projected $11.00
increase in assessments from last year.
Ms. Archer is verifying the number of units in each section of North
Springs before we finalize the assessments.
The actual revenues and expenses are the same as previously distributed
and will not change.
Mr.
Lauritzen opened the public hearing.
There
being no comments or questions from the public,
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
public hearing was closed.
Mr.
Lauritzen asked is anyone looking at our outstanding
bonds as to when they can be refinanced?
Mr.
Hans responded Ms. Archer is working on that.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor
Resolution 2003-4 approving the general fund budget for fiscal year 2004 was
adopted.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor
Resolution 2003-5 levying the non ad valorem
assessments for fiscal year 2004 was adopted.
FOURTH ORDER OF BUSINESS Consideration of Award of
Contracts
Mr.
McKune stated there is an existing storm water
structure on
We
received two bids on
Mr.
Lauritzen asked have we work
with them before.
Mr.
McKune responded yes.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
contract for the inter-basin backpumping was awarded
to Farmers Manufacturing in the amount of their low bid of $82,190.00.
Mr.
Hans stated we received bids for underwater diving services and the low bid was
received from Raider Environmental Services.
Mr.
Moore stated since we have not worked with the low bidder before I called four
of his references and no one had any problems with this firm. Based on that we recommend the low
bidder. The bid package requires each
bidder to look at the culverts to be bid.
The bid specifications have certain requirements as to the number of
divers and OSHA standards. We will have
our personnel observe the work. On this
particular contract, they do not get paid until the work is complete. Maybe you can allow us to go up to the $8,000
if we have to go to the second low bidder.
Mr.
Lyles stated this is an unusual situation in that the low bidder has come in
under the bidding threshold in your act.
Technically, staff could enter into an agreement with Raider
Environmental because it is under $4,000.
You don’t have the ability to approve an amount up to $8,000 but if you
entered into the agreement with Raider and made sure that Underwater Diving
Services will hold its bid for 60 to 90 days so you can get a feel if they are
doing the job. If they can’t do the job
or don’t perform or don’t appear, all of which are possible, then you can come
back and have the Board authorize a contract at that time for the $8,000 which
is above the bidding threshold. You
don’t have to take any action other than to receive the report from District
staff and let them go forward the way Mr. Moore has outlined. He will come back to the Board if there is a
problem and you can award the bid to the second low bidder at that time. The record will reflect that you took no
action on it other than you are aware of the situation and you have authorized
staff to proceed by your acquiescence.
FIFTH ORDER OF BUSINESS Consideration
of Change Orders
A. Change Order No. 3 with Astaldi Construction Corp. for University Drive Paving,
Drainage, Water and Sewer Contract for a Net Increase of $71,165.94
B. Change Order No. 3 with Florida Sewer and
Water, Inc. for Heron Bay Boulevard Phase VI Water, Wastewater, Paving and
Drainage Contract for a Net Decrease of $61,393.50
C. Change Order No. 3 with Florida Sewer and
Water, Inc. for the 80 Ft. Heron Bay Central Paving, Drainage, Water and
Wastewater Contract for a Net Increase of $31,812.00
D. Change Order No. 4 with Florida Sewer and
Water, Inc. for the 80 Ft. Heron Bay Central Paving, Drainage, Water and
Wastewater Contract for a Net Increase of $87,175.00
E. Change Order No. 6 with
F. Change Order No. 6 with Astaldi Construction Corp. for Trails End Road Contract for
a Net Increase of $24,163.25
G. Change Order No. 5 with Florida Sewer and
Water, Inc. for the 80 Ft. Heron Bay Central Paving, Drainage, Water and
Wastewater Contract for a Net Increase of $6,450.00
H. Change Order No. 5 with
Mr.
McKune stated that the change orders listed above are
all changes to the development projects and partly shared with WCI. Some are for additions to the contract
amounts and some are deductions. We have
evaluated all of them and recommend you approve them.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
change orders outlined above were approved.
SIXTH
ORDER OF BUSINESS Consideration
of Work Authorizations
A. Work Authorization #109 for
B. Work Authorization #110 for
C. Work Authorization #111 for
D. Work Authorization # 112 for Inter-Basin Backpumping Engineering Services During Construction
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor work
authorizations 109, 110, 111 and 112 and the associated funding agreements were
approved.
SEVENTH ORDER OF BUSINESS Consideration of Permits
A. WCI for Parkland Golf and Country Club Pod
3 Drainage Outfall and Surface Water Management System
B. WCI for Parkland Golf and Country Club Pod
4 Drainage Outfall and Surface Water Management System
C. WCI for Parkland Golf and Country Club Pod 6
Drainage Outfall and Surface Water Management System
D. WCI for Parkland Golf and Country Club Pod
9 Drainage Outfall and Surface Water Management System
E. CVS 5930 FL, LLC for CVS Drug Store,
Wyndham Heights, Parcel F Site 1 Surface Water Management
Mr.
McKune stated as development occurs, there are
outfalls that need to be constructed from the private developed areas to the
District’s canals. These have all been
reviewed and we recommend approval subject to certain conditions.
Mr.
Lyles stated in reviewing all the conditions we are including which are in
accordance with the five year certification program you adopted, we do include
a note under the special conditions to each permittee
that they are subject to a stormwater inspection
report being submitted every five years.
I would like to add to that “inspection report and
recertification”.
Mr.
McKune stated we will add that to all the permits.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
permit requests listed above were approved subject to the new permit criteria
and the additional language outlined by Mr. Lyles.
There
not being any, the next item followed.
There
not being any, the next item followed.
Mr.
Hans stated the water and sewer budget will be presented at the August meeting
and the public hearing will be held in September.
It
has been brought to our attention that there are a few docks built on District
property. We are looking for direction
from the Board to get rid of these docks.
Mr.
Lyles stated there are a couple of things you can do. One is to check with code and compliance to
see if these people have building permits even though they don’t have a permit from
the District. Even if they had a permit
from the District they would need a building permit from the City and they may
or may not have those and that might be a quick solution to have the City do
some enforcement. We also typically in
other Districts send a letter from the staff notifying them that they
constructed something within our lake maintenance easement, canal easement or
in some cases in our canals that we own, without a permit, without permission
and notify them that they can’t have it there and they have to remove it. Try to do it the nice way first. Ultimately it may come down to my having to
get involved in some of these cases but for now I believe staff wants your
green light to go forward with enforcement and notifying these people that they
have encroachments and they are not lawful and not permitted and that they have
to be removed.
Mr.
Mendolia stated one of them on the list indicates
that it was approved by the Board on 3/29/01 but no permit on file that we know
of.
Mr.
Hans stated in reviewing the minutes of that meeting, the Board approved a
deck. We did not approve anything in the
water.
Mr.
Moore stated the deck was approved subject to the attorney writing an
easement/agreement to be signed by the owner and it looks like that was never
done. It was approved in 1997 and
readdressed in 2001 and all subject to the agreement that we have no record of
and no permit was issued.
Mr.
Mendolia stated if you notify code enforcement they
have to contact these people and that will get most of it done. I suggest that we do that.
NINTH ORDER OF BUSINESS Supervisors Requests and
Audience Comments
There
not being any, the next item followed.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
requisitions and invoices were approved.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the
meeting adjourned at 4:45 p.m.
Salvatore J. Mendolia Matt
Lauritzen
Secretary President