MINUTES
OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
A meeting of the Board of Supervisors of the North
Springs Improvement District was held on
Present
and constituting a quorum were:
Steve
Mendelson President
David
Gray Secretary
Vincent
Moretti Assistant
Secretary
Also
present were:
Edward
Goscicki Interim
District Manager
Ken
Cassel Manager
Dennis
Lyles Attorney
Jane
Early Engineer
John
McKune Capital
Improvement Coordinator
Doug
Hyche Utilities
Director
Nick
Schooley Drainage
Supervisor
Brenda
Schurz
Sean
Skehan CH2M
Hill
Roy
Gold Vice
Mayor, City of
David
Caldwell WCI
Communities
David
Wolf WCI
Communities
Joe
Sabino
Warren
Craven Craven
& Associates
The
following is a summary of the minutes and actions taken at the
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Goscicki called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the
Minutes of the March 5, 2008 Meeting
Mr. Goscicki stated each Board member received a copy of
the minutes of the
There not being any,
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the minutes of the
THIRD ORDER OF BUSINESS Supervisors’
Requests and Audience Comments
Mr. Gold thanked the Board for their participation in the
Waterway Cleanup program.
FOURTH ORDER OF BUSINESS Consideration of
Approval for Supplemental Payment to
Mr. Goscicki reviewed the
following:
·
The amount in the settlement agreement previously approved by
the Board did not include retainage being held on payments, which were not
late.
·
The balance due is $135,079.83 and has been reviewed by
District counsel.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor supplemental payment to Florida Water and Sewer for
balance of retainage for
FIFTH ORDER OF BUSINESS Consideration
of Work Authorization No. 181 – Water Distribution System Master Plan Update
The Following was discussed:
·
District staff requested CH2M Hill to perform an update of
the overall water distribution plant for the District. They will update the model for the water
distribution system and look into what will be necessary if the District moves
forward to provide services to additional areas.
·
Mr. Goscicki reviewed the scope of services as well as the fee
and recommends approval of Work Authorization No. 181.
On MOTION by Mr. Gray seconded by Mr.
Mendelson with all in favor Work Authorization No. 181 for the water
distribution system master plan update was approved.
SIXTH ORDER OF BUSINESS Consideration of
Award of Contract for IH-2008-I, Purchase of Five 50 KW Portable Generators
The following was discussed:
·
Generators are needed for the District’s lift stations.
·
Staff recommends awarding the contract to Walker Miller
Equipment Co., Inc. who was the lowest responsive bidder.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the contract for IH-2008-I, purchase of five 50 KW
portable generators was awarded to Walker Miller Equipment Co., Inc. for a
total amount of $105,290.
SEVENTH
ORDER OF BUSINESS Consideration
of Change Orders
A.
Change Order No. 1 –
B.
Change Order No. 1 –
C.
Change Order No. 1 –
D.
Change Order No. 2 – Heron Bay Wetlands
Mitigation Bank for a Net Increase in the Amount of $17,249.76
E.
Change Order No. 2 & Final –
Ms. Early discussed the
following:
·
Items A, B and C are within the
·
Item D is for the Heron Bay Wetlands Mitigation Bank. There is an additional 7.26 acres of mitigation
bank. It has to be added to the existing
maintenance contract with Arazoza Brothers Corporation. This is an increase.
·
Item E is the final balancing change order for the
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor Change Order No. 1, Heron Bay Plat 3 (50’s) for a net
decrease of $256,130.05, Change Order No. 1, Heron Bay Plat 3 (Spine Road) for
a net decrease of $58,109.64, Change Order No. 1, Heron Bay North Plat 3 (75’s)
for a net decrease of $165,359.45, Change Order No. 2, Heron Bay Wetlands
Mitigation Bank for a net increase of $17,249.76 and Change Order No. 2 &
Final, Pine Island Road Extension for a dent decrease of $76,814.28 were
approved.
EIGHTH
ORDER OF BUSINESS Staff
Reports
A.
Manager
i.
Introduction of Kenneth G. Cassel
·
Mr. Goscicki introduced the new District manager who will be
working out of the Coral Springs Office and heading the regional operations and
management services in
·
Mr. Cassel has both governmental and developmental
experience. A copy of Mr. Cassel’s
resume is attached hereto and made a part of the public record.
ii.
Discussion of Audit for Fiscal Year 2006 and
Additional Costs
·
The Fiscal Year 2006 audit was required to have been
completed by
·
At the beginning of the current fiscal year, staff changed
the District’s accounting system. Severn
Trent Services took over the accounting responsibility for the District. Prior to this change there was a CSID
employee providing accounting services for the District. It is necessary to go back and recreate the
accounting structure for fiscal year 2006 in order to come up with an auditable
accounting record.
·
In order for this process to move further in a timely manner,
it is necessary to hire outside accounting expertise. Two different firms have been approached by
staff to provide assistance. Grau &
Associates is an auditing firm the District has used in the past. Keefe, McCullough and Company is another
accounting firm who has done audit reports for CSID in the past. Keefe, McCullough and Company quoted $75 per
hour for senior level accounting. Grau
& Associates quoted $100 for senior level accounting. Staff recommends authorization to hire Keefe,
McCullough and Company at $75 per hour.
Staff estimates 160 hours worth of work for four weeks is needed to
complete this project with a not to exceed amount of $12,000.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the Board authorized staff to hire Keefe, McCullough and
Company to provide senior level accounting services at $75 per hour at a not to
exceed amount of $12,000.
iii. Water Plant Operations
·
Mr. Goscicki stated the Water Plant Operations Report was not
included in the agenda package because the information needed was not provided
with sufficient time.
iv. Monthly Work Orders
This item is for informational purposes only.
·
The following was discussed with regard to a transfer issue
with WCI Communities:
Ø
Staff is trying to move forward with a number of easements
and property transfers; principally in the Parkland Golf and Country Club
development. There are a number of
documents, which have been executed by WCI Communities. They were delivered to Ms. Early who in turn
delivered them to Mr. Goscicki and Mr. Lyles for review. WCI Communities was hoping to have this on
the agenda for review and acceptance by the Board. District staff is not ready to have the Board
formally accept them.
Ø
There are ministerial issues, which need to be cleaned up as
well as additional documentation required.
Mr. Lyles requested the Board authorize acceptance of easements, real
property and storm water management facilities; all of which were funded and
installed by WCI Communities. They are
ready to turn them over to NSID. Ms.
Early has inspected them and is prepared to certify these improvements are
ready for the District to accept.
Ø
Some of the documentation has to be tweaked and formally
executed. The Board will take an
official act of acceptance of these structures.
They are all within the Parkland Golf and Country Club assessment
areas. Staff recommends the Board
authorize acceptance of the infrastructure, easements and quit claim deeds by
the District subject to final review and approval by the District engineer and
District Counsel.
Ø
Mr. Gray asked what kicks off the transition from the
developer to the District. Mr. Lyles
explained it is the completion of the infrastructure addressed by this
particular part of the Engineer’s Report.
During the bond validation and sales process in 2005 for the Parkland
Golf and Country Club, a series of significant hearings were held by
predecessors to this Board. There were
public hearings, assessments were levied on the property and an Engineer’s
Report describing what the storm water management system was going to consist
of, with estimates of costs, was approved.
This was all to be funded with bond proceeds and to be acquired by the
District once completed. The Board must
formally accept the infrastructure based upon input from the District engineer
stating it is ready to be turned over to the District. Once the Board accepts this, a process of
requisition filing will take place. It
will go to the trustee holding the construction funds generated by the bond
issue. They will pay pursuant to the
Acquisition Agreement between NSID and WCI Communities.
Ø
The District will be taking over all the lakes in the
residential areas. All the lakes on the
golf course will have a flowage easement, which is included in the
documents. The District has rights for the
flow of water through there, but the golf course or the HOA will maintain
it. All the easements for the culverts
are included. Structurally everything
has been installed correctly and there is no damage. Ms. Early has reviewed these structures and
feels they meet the District’s criteria.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the Board authorized approval of conveyances from WCI
Communities to NSID for infrastructure located within Parkland Golf and Country
Club subject to final review and approval by District counsel as well as the
District engineer and that the District engineer certify the amount set forth
in the requisition.
B.
Attorney
There
being nothing further from the District attorney, the next item followed.
C.
Engineer
There being nothing further from the District engineer, the next item
followed.
NINTH ORDER OF BUSINESS Approval of
Financials and Check Registers
·
Mr. Goscicki noted the revenue on the water and sewer side is
holding true to the budget. CSID as well
as various communities throughout Southeast Florida have seen a significant
drop in revenue due to mandatory water restrictions. NSID is not experiencing a drop in revenue
because many developments within the District are not using potable water for
irrigation.
On MOTION by Mr. Gray seconded by Mr.
Mendelson with all in favor the financials and check register were approved.
TENTH
ORDER OF BUSINESS Adjournment
There being no further
business,
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the meeting was adjourned.
David
Gray Steve Mendelson
Secretary President