MINUTES OF MEETINGS
NORTH SPRINGS IMPROVEMENT DISTRICT
The
regular meeting of the Board of Supervisors of the North Springs Improvement
District was held on
Present and
constituting a quorum were:
Matt
Lauritzen President
Salvatore
J. Mendolia Secretary
Bob
Miner Assistant
Secretary
Also
present were:
Rich Hans Manager
Dennis
Lyles Attorney
Jane Early Gee
& Jenson
Bill Joyce Staff
Roger Moore Staff
Patti
Hitchcock WCI
Tara Patton WCI
Marilyn
Hollis Berger
Harris
Mr. Lauritzen called the meeting to
order and called the roll.
SECOND
ORDER OF BUSINESS Organizational
Matters
A. Oath of Office for Newly Elected
Supervisors
Mr.
Hans, being a Notary Public of the State of
B. Election of Officers
On
MOTION by Mr. Lauritzen seconded by Mr. Mendolia with all in favor the Mr.
Miner was elected Assistant Secretary.
THIRD
ORDER OF BUSINESS Approval of
the Minutes of the May 6, 2004 Meeting
Mr. Lauritzen stated that each Board
member had received a copy of the minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the
FOURTH
ORDER OF BUSINESS Presentation by
Berger Harris Regarding the Implementation of GASB34
Ms. Hollis distributed a report on
the new rules for reporting infrastructure information enacted for state and
local governments, which is attached hereto and made part of the record, and
stated I have been auditing this District for the past three years. In 1999, the Government Accounting Standards
Board (GASB) came up with a new standard. In the past, enterprise funds were reported as
a business entity, and we added the total of what had been constructed for the
year to general fixed assets groups (everything constructed by a capital
projects fund). You now have to start
depreciating your general fixed assets.
Mr. Lauritzen asked is this a
benefit to the District?
Mr. Hans responded yes.
Ms. Hollis responded my handout
explains why they made the decision and why it makes business sense. One of the new rules has to do with the
budget. In the past, you adopted a
budget, and we would compare it to the final figures and if there were
variances, we would prepare a variance report.
Some Districts opted to amend to the actual so that there was no variance
at the end. This is no longer an option. You now have to show the original budget,
amended budget and the final budget. You
also have to explain why there were variances.
A Management Discussion and Analysis
(MD&A) will also be new to the financial statements. It will be management’s responsibility to
raise five key points that come up during the fiscal year. For example, last year you had a contractor
who declared bankruptcy, which delayed the plant expansion. This is something that needs to be pointed
out. It is a matter of talking to your
users to explain important things that happened throughout the year such as
capital projects that may have begun and projects that may have been
completed. Your financial statements
will grow and contain more information.
There are three tiers within the MD&A. The first tier is any governmental entity
before fiscal year 1999 that had revenues of $100 million and above. NSID falls within the second tier. This is the only District that I know of that
has to do it this year. Most of them are
smaller and have to do this next year.
We are taking more time this year because we have to do more work to get
these assets on the books, depreciate them and come up with numbers. We cannot tell you what depreciation methods
to utilize. Management has to prepare
the MD&A because we cannot audit something we did. We have completed at least 90% of the
audit. Since the financial statements
will change, it will take some extra time to for us to prepare the
financials. You will now have a
government wide statement that will only list the major funds such as the
general fund. There are rules and
guidelines for funds that are co
Mr. Lauritzen asked how do you
depreciate a canal?
Ms. Hollis responded this is where
the assessment management system can come into play. Keep in mind that they simply want reasonable
and adequate disclosure of these things.
Mr. Lauritzen asked what is the
deadline for us to be in complete compliance?
Ms. Hollis responded four years.
Ms. Hollis continued to review the
remaining report and asked are there any questions?
Hearing none, the next item
followed.
FIFTH
ORDER OF BUSINESS Co
Mr. Hans stated Resolution 2004-5
amends the 1997A Parkland Isles debt service fund for fiscal year
2003-2004. In the past, we have paid our
debt service expenses, trustee fees, arbitrage calculations out of the
construction funds, which are no longer available. It is simply being shifted over to the debt
service fund. It is not changing the
assessments. This resolution is in order
and recommended for adoption.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2004-5 amending the 1997A Parkland Isles debt service fund for fiscal year
2003-2004 was adopted.
SIXTH
ORDER OF BUSINESS Co
Ms. Early
stated as you may recall, we discussed this change order at the last two
meetings because of the bidding requirements.
We were only able to fill in the contract for Phase I because that’s all
we had a permit for at the time. It was
one job, but we did not have a
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 with Triple R Paving for Heron Bay North Drainageways for a net increase
of $4,265,275.84 was approved.
SEVENTH
ORDER OF BUSINESS Co
A. Heron Bay Commons
1. Security System
This item was tabled.
2. Landscape Maintenance
This item was tabled.
B. Heron
Bay North Plat 1 Phase 1; Plat 1 Access Roadway Plan; Lift Station T.P.C. #9;
Paving, Drainage, Water Distribution and Wastewater Collection
1. Work Authorization No.
126
2. Funding Agreement
Ms. Early stated we received two
bids on Tuesday for this project. The
low bid was submitted by Florida Sewer and Water, and we recommend approval in
the amount $1,931,122.25. The funding
agreement has already been signed by WCI.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Heron
Bay North Plat 1 Phase 1; Heron Bay North Plat 1 Access Roadway Plan; Heron Bay
North Lift Station TPC #9 Project contract was awarded to Florida Sewer and
Water, Inc. in the amount of $1,931,122.25; and Work Authorization No. 126 and
Funding Agreement were approved.
C.
1. Work Authorization No. 127
2. Funding Agreement
Ms. Early stated we received three
bids on Tuesday for this project. I
never heard of Conquest Engineering.
Florida Sewer and Water submitted the low bid, and we recommend approval
in the amount of $771,289.75. The
funding agreement has already been signed by WCI.
Mr. Lauritzen asked how many lots
are in Greenbriar?
Ms. Early responded 51.
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the Heron Bay
Northeast “Greenbriar” contract was awarded to Florida Sewer and Water, Inc. in
the amount of $771,289.75; and Work Authorization No. 127 and Funding Agreement
were approved.
EIGHTH
ORDER OF BUSINESS Co
Ms. Early stated we tabled this item
last month because I wanted to complete the paperwork. The design has already been completed.
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Work
Authorization No. 128 for the Heron Bay North drainageways and funding
agreement for same were approved.
NINTH
ORDER OF BUSINESS Co
A. Mary Help of
This item was tabled.
B. WCI for
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
request for the Parkland Golf and Country Club Pod 15 for drainage outfall was
approved subject to the conditions listed in the engineer’s review letter.
TENTH
ORDER OF BUSINESS Staff Reports
A. Attorney
·
Grant
of Conservation Easement for
Mr. Lyles stated we are going to
join WCI in granting a conservation easement to
Ms. Patton stated the three wetland
areas total approximately five additional acres of wetland. SFWMD and the Department of Planning and
Environmental Protection requires a conservation easement over these wetland
areas, which means that we grant this easement to these agencies and commit
that we will not construct any structures on them. Part of the wetland areas is created from our
buffer areas, which is why we are joint owners.
Mr. Hans asked who will have the
maintenance responsibility?
Ms. Patton responded the District.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the grant of
conservation easement for
·
Acceptance
of
Mr. Lyles stated the Board
previously and tentatively accepted a deed for some rights-of-ways for the
construction of
Ms. Patton located the property on the
map and stated I came before the Board in October to ask the District to accept
Mr. Lyles stated they provided me
with a form of deed and the appropriate title work. Unless there are further questions, it would
be appropriate to accept the conveyance of the right-of-way for
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the County
Line Right-of-Way Deed was accepted.
B. Engineer
Mr. Moore stated we met with the
Parkland Isles Homeowners’ Association President and several other
representatives to discuss the possibility of having the HOA maintain the
landscape berm. They are co
Ms. Early stated we typically
increase the quantities by 10% in order to give it a contingency factor to
avoid multiple change orders. With
regard to the projects that the Board award earlier, they were not designed by
Gee & Jenson; therefore, did not include this contingency. I would like to increase the quantities for
this contract to avoid multiple change orders.
Mr. Lyles stated let me take a look
at the documents to determine if we need to have an amendment.
Mr. Craven stated it will be easier
to increase the quantities that WCI paid for and leave the water and sewer
alone.
C. Manager
Mr. Hans stated we will hold a
public hearing next month to adopt the final budget for fiscal year 2005. Also, Mr. Joyce has been with us for 27 years
and will be retiring next month. Mr.
Moore has been working with him and will be taking over Mr. Joyce’s
responsibilities.
ELEVENTH
ORDER OF BUSINESS Supervisor’s Requests
and Audience Comments
There not being any, the next item
followed.
TWELFTH
ORDER OF BUSINESS Approval of
Requisitions and Invoices
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the invoices
were approved.
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at
Salvatore J.
Mendolia Matt
Lauritzen
Secretary President
Co
A. Heron
Bay Commons
1. Security System
This item was tabled.
2. Landscape Maintenance
This item was tabled.
Co
A. Mary
Help of
This item was tabled.