MINUTES OF MEETINGS
NORTH SPRINGS IMPROVEMENT DISTRICT
The
regular meeting of the Board of Supervisors of the North Springs Improvement
District was held on Thursday, November 4, 2004 at 4:05 p.m. in the District
Office, 10300 N. W. 11 Manor, Coral Springs, Florida.
Present and
constituting a quorum were:
Matt
Lauritzen President
Salvatore
J. Mendolia Secretary
Also
present were:
Rich Hans Manager
Dennis
Lyles Attorney
Cedo
DaSilva CH2M-Hill
John McKune CH2M-Hill
Roger Moore Staff
George Keller Severn
Trent Services
Donna
Holiday Recording
Secretary
Warren
Craven WCI
Joe Covelli WCI
Brian
DeGirolmo DeGirolmo
& Associates
J. Gaines Hollis,
Berger, Toombs
Marilyn Hollis,
Berger, Toombs
Mr. Hans called the meeting to order
and called the roll.
SECOND
ORDER OF BUSINESS Approval of the
Minutes of the September 30, 2004 Meeting
Mr. Hans stated that each Board
member had received a copy of the minutes of the September 30, 2004 meeting and
requested any additions, corrections or deletions.
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the September 30, 2004 meeting were approved as submitted.
FOURTH
ORDER OF BUSINESS Presentation and
Acceptance of the Audit for Fiscal Year 2003
Mr. Gaines presented the audit and
explained the implementation of GASB 34 in accordance with Government Auditing
Standards that affects governmental units.
The first part of the report deals with a fiscal viewpoint and financial
statements. Starting on page 10 is the
statement of net assets which presents the assets and liabilities, and business
type activities [water and sewer plant].
Page 11 re-categorizes how expenses and revenues are portrayed.
Mr. Hans stated on page 54 and 55
the management letter reflects this is a clean audit and they did not find any
violations or shortages. There were no
findings in the prior year’s audit.
There are no recommendations in change procedures.
Mr. Lyles stated I reviewed the
audit and find no cause or concern from a legal standpoint.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the audit
for Fiscal Year ended September 30, 2003, was accepted.
THIRD
ORDER OF BUSINESS Public
Hearing to Consider Amendments to the Permit Criteria Manual, Establish a Fee
for Permit Renewals and Provide for a Cash Trash Bond
Mr. Lauritzen opened the public
hearing for comments and testimony relating to the permit criteria manual.
Mr. DaSilva stated the changes made
were cosmetic since the last revision.
Mr. Moore stated I reviewed one
minor change with Mr. DaSilva before the meeting. In the manual it identified just the
District, and most of our contracts have an indemnification for the District
Manager [Severn Trent]. It was not
changed through the manual and we be revised to do so.
Mr. Lyles stated this change for
indemnification will cover District Board members as well.
Mr. Hans asked are there any
comments from the audience?
Hearing none,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
Amendments to the Permit Criteria Manual, as revised were approved.
Mr. Hans stated along with the
permit criteria manual, is Resolution 2005-1 that adopts new fees of $200 for
permit renewal and a $2,500 trash bond which will be reimbursed upon completion
of the project subject to any damage costs to the District.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2005-1, adopting certain rates, fees and charges for plat and permit review,
was adopted.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public
hearing was closed.
FIFTH
ORDER OF BUSINESS Consideration
of Award of Contracts
A. Nob
Hill Road, University Drive Phase 2 and County Line Road Water Distribution and
Wastewater Collection and Paving and Drainage
Mr.
DaSilva stated on October 14, 2004 four bids were received in our office, and
the lowest bid was submitted by Triple R Paving in the amount of
$4,159,857.85. Our estimate was
$4,083,226.71. They are doing work for
us currently and they are very qualified.
Mr.
Moore stated the $4.1 million cost will not be entirely the District’s
responsibility. We will have financing
agreements in place with WCI.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Nob Hill
Road, University Drive Phase 2 and County Line Road Water Distribution and
Wastewater Collection and Paving and Drainage contract was awarded to Triple R
Paving in the amount of $4,149.857.85.
·
Construction
Financing Agreement for Water and Sewer
·
Construction
Financing Agreement for Paving and Drainage
·
Work
Authorizations 132, 133 and 134 for Engineering Services During Construction
Ms. Holiday stated
the financial agreements are the same as what you have seen in the past. It has been forwarded to WCI for their
signature, and the agreements have been approved by Mr. Lyles.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
construction financing agreement for water and sewer with WCI was approved.
Mr. Hans stated this financing
agreement is for the paving and drainage portion of this contract.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
construction financing agreement for paving and drainage with WCI was approved.
Mr.
DaSilva stated Work Authorizations 132 [University Drive Phase 2], 133 [County
Line Road] and 134 [Nob Hill Road] are for my firm’s services during the
construction period for this contract.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Work
Authorizations 132, 133 and 134 were approved.
B. Purchase
of Chemicals and Herbicides
Mr.
Hans stated every year we put out to bid the chemical and herbicides used by
the district for its maintenance of the canals.
A bid tabulation is enclosed in your package. Normally, the Board picks the lowest bidder
for each chemical.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the chemical
and herbicide purchases were awarded to the lowest bidder in each category that
meets the District’s specifications.
SIXTH
ORDER OF BUSINESS Consideration
of Change Orders
A. Change
Order No. 2 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase
1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $4,950
Mr.
DaSilva stated this change is a WCI cost.
.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No.2 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1,
Access Roadway Plan and Lift Station TPC #9 for a net increase of $4,950 was
approved.
B. Change
Order No. 4 with Accurate Tennis Courts, Inc. for the Tennis Court Expansion
Contract for Heron Bay Commons for a Net Increase of $4,817
Mr.
DaSilva stated this change order is for landscaping improvements for 4,000
square feet of sod. This is a District
cost.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 4 with Accurate Tennis Courts, Inc. for Tennis Court Expansion Contract for
Heron Bay Commons for a net increase of $4,817 was approved.
C. Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $222,540.65
Mr.
DaSilva stated this change order is a WCI cost.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1,
Access Roadway Plan and Lift Station TPC #9 for a net increase of $222,540.65
was approved.
SEVENTH
ORDER OF BUSINESS Consideration of
Permit Requests
A. Ratification
of Permit for Lennar Homes, Inc. for Parkland Estates Surface Water Management
B. Ratification
of Permit for Lennar Homes, Inc. for Parkland Estates Irrigation
C. Heron
Bay Commercial – Commercial Portion – Drainage Outfall and Surface Water
Management
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Lennar Homes, Inc. for Parkland Estates Surface Water Management was
ratified.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Lennar Homes, Inc. for Parkland Estates Irrigation was ratified.
Mr. DaSilva stated this area is
located on the southwest corner of Heron Bay Boulevard and Coral Ridge
Drive. The plan is to development 23
acres of commercial/residential combination.
I recommend approval subject to the conditions listed in my letter of
August 6, 2004.
After discussion,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
for Heron Bay Commercial- Commercial Portion, Drainage Outfall and Surface
Water Management was approved subject to the conditions listed in the
engineer’s letter.
EIGHTH
ORDER OF BUSINESS Staff Reports
A. Attorney
Mr.
Lyles stated I have attended two public hearings for the Broward County
Legislative Delegation in pursuit of having our codification bill approved for
this year’s session. We have a new
sponsor, Representative Jack Syler. Our
sponsor from last year is now the chairman of the delegation. The final public hearing will be November 10th
in the County Government Center. I don’t
see any problems at this point in time, and I did call Representative Ritter
and notified her of our activities as a courtesy.
B. Engineer
Mr. Hans stated for the disaster
relief funds, they want a resolution authorizing individuals to sign these
documents.
Mr. Moore stated I met with FEMA for
the Districts and it looks like we will be getting 90% of our submitted losses,
over and above normal business expenses.
There is a contract we need to sign for reimbursement.
Mr. Lyles stated these types of
situations are typically handled by staff, without a public adjuster, and the
approach outlined is the one FEMA is used to seeing from government entities
seeking relief.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2005-2, Authorizing the Execution of Agreements of Other Documents Related to
the Disaster Relief Funding Agreement, was adopted.
Mr. Moore stated at the last meeting
we discussed the Felix Equities contract, and they have agreed to a
settlement. The final payment would have
been $391,570, and staff recommends we close out the job in the amount of
$265,000.
Mr. Lyles stated this recommendation
is supported by the consulting engineer and myself.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor staff was
authorized to prepare and execute the final balance change order of the Felix
Equities contract in the amount of $265,000.
C. Superintendent
There being no report, the next item
followed.
NINTH
ORDER OF BUSINESS Supervisor’s
Requests and Audience Comments
There not being any, the next item
followed.
TENTH
ORDER OF BUSINESS Approval of
Requisitions and Invoices
After review,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices
were approved.
ELEVENTH ORDER OF BUSINESS Adjournment
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at 4:55 p.m.
Salvatore J.
Mendolia Matt
Lauritzen
Secretary President
JEANNIE
Need copy of new Permit Criteria Manual and forms from Cedo.