MINUTES OF MEETING

CORAL SPRINGS IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of the Coral Springs Improvement District was held Monday, July 19, 2004 at 4:00 P.M. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

            Present and constituting a quorum were:

 

            Robert D. Fennell                                       President

            William Eissler                                            Vice President

            Glen Hanks                                                Secretary

 

            Also Present Were:

 

            Rich Hans                                                   District Staff

            Dennis Lyles                                               Attorney

            Donna Holiday                                           Recording Secretary

            John McKune                                             Gee & Jenson

            Roger Moore                                             Engineer

 

 

FIRST ORDER OF BUSINESS                         Roll Call

            Mr. Fennell called the meeting to order at 4:00 p.m. and Mr. Hans called the roll

 

SECOND ORDER OF BUSINESS                    Approval of the Minutes of the June 21, 2004 Meeting

            Mr. Hans stated that each Board member had received a copy of the minutes of the June 21, 2004 meeting and requested any additions, corrections or deletions.

            There not being any,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the minutes of the June 21, 2004 meeting were approved as submitted.

 

THIRD ORDER OF BUSINESS                       Public Hearing to Consider the Adoption of the Budget for Fiscal Year 2004 and Levy of Non Ad Valorem Assessments

            Mr. Fennell opened the public hearing.

            Mr. Hans stated the total assessment levy is slightly less than it was last year.  The per unit assessment is $78.85 which may change a little when we receive the number of assessable units in the District.  We currently show 11,537 assessable units.  We will receive an update in mid July on the total number of assessable units.  There will be some changes because a new statute went into effect that exempts homeowner association property from assessments therefore, we will have fewer assessable units over which the assessments are spread.  The land that will be exempted will be common areas, landscape areas, and private roads. 

            There being no comments from the public, the public hearing was closed.

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor Resolution 2004-6 evidencing the adoption of the general fund budget was approved.

 

On MOTION by Mr. Hanks seconded by Mr. Eissler with all in favor Resolution 2004-7 levying the District’s non ad valorem assessments for fiscal year 2005 was approved subject to adjusting the number of units to the final numbers provided by the County with the budget number remaining the same.

 

FOURTH ORDER OF BUSINESS                    Consideration of Change Orders with Intrastate Construction Corporation for the Wastewater Plant Improvements Phase I

            A.     No. 12 – Net Increase of 285 Days

            Mr. McKune withdrew this item from the agenda to be placed on a future agenda and stated we have spent the past month looking at the chlorine system and meeting with the general contractor and the supplier.  The supplier acknowledged that he oversized the components.  This supplier was given unitary responsibility for the entire system.  His components were supposed to be sized to meet the specified requirements and he miss-sized his components.  He has provided new components at no charge.  The technician is installing them today.  He doesn’t have them all but we should have them in the next few weeks. 

            B.     No. 13 for a Net Increase of $43,410.04

            Mr. McKune outlined for the Board each line item contained in the change order.

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor change Order No. 13 with Intrastate Construction Corporation for the Wastewater Plant Improvements Phase I Contract for a net increase of $43,410.04 was approved.

 

FIFTH ORDER OF BUSINESS                         Staff Reports

            A.     Attorney

            Mr. Lyles stated the Governor has signed our codification bill.  The N.S.I.D. problem will have to be resolved next year and in the context of that going forward it may once again arise that amendment to Chapter 189 which will effect all special districts, is the most inexpensive way to go through the conversion process.  It avoids the requirement that you have an actual ballot measure based on a petition system.

            Mr. Fennell stated I think it is time to write a letter saying this is what we want to do and send it to the appropriate representatives and request that they make that change. 

            Mr. Lyles stated N.S.I.D. will drive the timing this time around. 

            B.     Engineer

                              1.      Monthly Water & Sewer Charts

                              2.      Update on Construction

            Mr. Moore stated we have been working with the City of Coral Springs and they are now citing people for not maintaining the canal banks adjacent to the property.  Schools do not maintain canal banks and some of the city parks are not being maintained.  We will continue to work with the city to see what can be done about the school properties.

 

            C.     Superintendent – Distribution of Water and Sewer Enterprise Fund Budget

            Mr. Hans stated the water and sewer enterprise fund budget will be sent to you this week.

            D.     Complaints 

                     There not being any, the next item followed.

 

SIXTH ORDER OF BUSINESS                        Supervisors Requests and Audience Comments

            Mr. Fennell stated it is time to send out another newsletter.

            Mr. Hans stated I will send to you a copy of the last newsletter and what we have done since that time and you can provide to me anything you would like to add. 

 

SEVENTH ORDER OF BUSINESS                  Approval of Invoices

            After review,

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the invoices were approved.

 

EIGHTH ORDER OF BUSINESS                     Adjournment

 

On MOTION by Mr. Eissler seconded by Mr. Hanks with all in favor the meeting adjourned at 5:10 p.m.

 

 

 

 

                                                                                                                                                      

Glen Hanks                                                                  Robert D. Fennell

Secretary                                                                      President