MINUTES
OF MEETING
SUNSHINE
WATER CONTROL DISTRICT
The
regular meeting of the Board of Supervisors of the Sunshine Water Control
District was held on
Present and constituting a quorum
were:
Russell Parks President
Mary Macomber Vice President
Also present were:
John Petty Manager
Bruce Cranmer Attorney
Cory Selchan Field
Superintendent
Kevin Alvarez CH2M-Hill
Jean Rugg
Janice Moen Larned
Mr. Parks called the meeting to
order and Mr. Petty called the roll.
SECOND
ORDER OF BUSINESS Approval
of Minutes of the
Mr. Parks stated each Board member received a copy of the
minutes of the
Ms.
Macomber stated on page five where Ms. Macomber stated I am concerned about the
judiciary relationship it is fiduciary.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor the minutes of the
THIRD ORDER OF BUSINESS Consideration
of Resolution 2006-1 Authorizing Execution of Agreements and Other Documents
related to the Disaster Relief Funding.
Mr.
Parks stated the third item is Resolution 2006-1.
Ms. Macomber stated I presume this
is in conjunction with the hurricane.
Mr. Petty stated yes and it is the standard
form so we can start harassing those people for money we may never get.
Mr. Parks stated they owe you money
now do they not?
Mr. Petty responded yes, sir. FEMA’s basic response has been to be a checkbook
so you can do these projects and eventually have the money come to you. They have never been considered a speedy funding
source. I can think back to Hurricane Andrew
and I believe it took three or four years. We are in the process and I think for us it is
just the issue we want. We will be glad
to go ahead and do the work as long as we know there is compensation so we do
not have the raise assessments unnecessarily.
Ms. Macomber responded exactly.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor Resolution 2006-1 Authorizing Execution of Agreements
and other Documents Related to the Disaster Relief Funding was adopted.
FOURTH
ORDER OF BUSINESS Consideration
of Agreement between Sunshine Water Control District and City of Coral Springs
for Removal of Vegetation from Designated Box-Cut Canal Banks.
Ms. Macomber stated it came out very
good. The only thing I noticed was the
bidding and hiring is the sole responsibility of the city, but we are
consulting so that is okay I guess.
Mr. Petty responded we write the
specifications.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor the agreement with the city for removal of vegetation was
approved.
FIFTH
ORDER OF BUSINESS Award
of Chemical Bids 2006
Mr. Parks stated the next is item is the
chemical bids.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor to award the lowest chemical bid in each category was
approved.
SIXTH
ORDER OF BUSINESS Consideration
of Engagement Letter with Goldstein ,
Zugman, Weinstein & Poole, LLC to Perform the Audit for Fiscal Year 2005
Ms.
Macomber asked why is the Davis & Monk letter attached? Was it by accident?
Ms.
Rugg responded it is their review of what Hoch, Frey & Zugman does.
Ms. Macomber stated we are talking
about Goldstein, Zugman, Weinstein & Poole, was there a name change?
Mr.
Petty responded yes and they have changed their logo to if you noticed.
Ms.
Macomber responded that explains it.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor the engagement letter with Goldstein, Zugman, Weinstein
& Poole for the audit for fiscal year ended
SEVENTH ORDER OF BUSINESS Staff Reports
Mr. Cranmer stated I have not heard anything regarding the
country club and the reconfiguration from the city.
Ms.
Macomber responded it sounds like they are moving ahead. I saw something in the paper about it.
Mr.
Petty stated I am not sure if it was them or the other golf course I saw in the
paper. I know our attorney sent them a
letter which said how we could work with them.
Mr.
Cranmer stated they have to go before the Board of Adjustments.
Mr.
Parks stated this was more informative than anything I have seen on the country
club project.
Mr.
Petty stated they have not brought anything to the manager’s office or to the clerk’s
office.
Mr.
Parks asked are they talking about the one on the back of the club on the pond
there?
Mr.
Cranmer responded yes, we have a very low priority facility.
Mr.
Selchan stated there is a small area of maybe a 15’ waterway. It sits in there and drains their parking lot.
I believe at one time in the area some
type of development was going to go in, but never happened so the
infrastructure is there if it ever happens.
Mr.
Cranmer stated what they want to do is build some mid-rise apartments with the
configuration they have in mind. The configuration will require consideration
of a set-back. They want to use our land as part of the set-back, which you
cannot do unless we convey it. Our
alternative solution will be to consider having it covered over like we did
with the
Ms.
Macomber stated there was an article in the paper, the Forum or the Sentinel, I
do not remember. It discussed the project in a positive way, now whether they
were just trying to hype the publicity about it or whatever I do not know. It
did not say anything was scheduled.
Mr.
Cranmer stated one of the problems throughout the country is golf courses are
dying out with the younger generation. In
order to save the country club what they want to do is build luxury condominiums
with a membership in hopes it will keep it alive in perpetuity rather than
spend a lot of money in refurbishing the building.
Mr.
Petty stated there was another option they offered us which was to be partners
with them and sign on as co-applicants which we were not about to do.
Mr.
Cranmer responded that puts us in a liability because we are not developers and
we do not want to be joined in any lawsuit.
Mr.
Selchan asked me to check on our liability involving trees. There is an old doctrine called Act of God if
it is not foreseeable. The only doctrine
to arise where we will be liable is if the tree was diseased where it creates a
duty due to negligence, so if we had a diseased tree and they can prove it was
a diseased tree that fell on their house you can see we have a liability, but the
way it works is the liability follows the tree. If the tree lands on someone’s house their
insurance company is taking care of the problem whether or not they segregate
against us is another question, but our liability in the very few cases
reported only through negligence.
Ms.
Macomber stated we have to know it is diseased and it has to be on notice.
Mr.
Petty stated Mr. Selchan has been doing this for twenty-five years. This goes back a long time but also we tell
our staff not to go on private property under any condition because they have
no right to. Even if the tree appears to
be causing harm they have no right to go there. They can cut the tree off where our property
ends or where our easement is, but never go on private property and provide
that service as it would put us in an area of liability.
B.
Engineer
There being no report, the next item
followed.
C.
Superintendent
i.
Discussion of Right of Ways
ii. Emergency Response to Hurricane Wilma
Mr.
Petty stated I want to bring to your attention the fact that again your staff
lead by Mr. Selchan has risen to the occasion; the work they did is excellent. I got out there on the fourth day after the
storm and by the time I got there he already had the situation under control. His men had been on stand by under these
situations many times in the past and you always worry about flooding. In this particular case there was not a strong
enough rain event to cause this but his people were on call and on stand by to
begin with. Mr. Selchan had his people
well trained and well thought out. I was
sitting there thinking here comes a hurricane and Mr. Selchan very calmly said
I have a very reliable report which says we should get five inches or less and
he verified it to me three different times as my excitement grew. It turned out it was well under the five
inches as I recall and he did not drop water levels four feet and end up with a
bigger problem. He was clearing before
the winds evaded. His guys were out
there immediately after the strong winds left and from what I see from the dust
cloud over
Ms.
Macomber responded they have done a great job. Please convey our extreme thanks. Many of them took away from their own homes to
do what they had to do.
Mr.
Selchan stated all of the Sunshine staff and city personnel rode the storm out
in our building. They were not at home,
they were there and they cleared the debris out of the way out to get out in
the field. If you are at home you might
get stuck there and not be able to get out.
Our staff was ready to go where their equipment was so they could get to
the pump stations which was the first thing and then start working their way through
to the culvert pipes, bridges and anything we could get. There are a lot of large trees in the water we
cannot get. We are going to have to
contract with someone to have those removed.
Mr.
Petty stated I know the city is also looking forward to congratulating their
staff which has acted admirably after the storm.
The
other item I need to bring to your attention at the last meeting we also talked
about how we have a new Director of Treasury at our office, Ms. Janice Larned,
who is here this evening as you asked that we invite her. I believe you received a letter from our firm and
we are extremely proud of her. It is the
first time we have ever done that and I do not know if it is because she is the
prettiest one, the smartest one or both.
Ms.
Macomber responded I must say I am very impressed with your resume. Congratulations
you have earned your stripes.
Mr.
Petty stated what I explained to the Board at the last meeting when asked is
she something like Ms. Archer, I stated Ms. Archer had her hands in a lot of
different things and we are trying to focus the smartest people in specific
areas and not make them handymen for everything. Ms. Larned is going to be in charge of what we
call Treasury Services, which is financial accounting and anything that has a
dollar value attached to it.
Mr.
Parks asked is Ms. Archer still doing things for you in
Mr.
Petty responded you have a lot of experience with her and I have worked with
her since 1990 so we know how good she is at this business and how attentive
she is to the clients. Over the years
she has slowed down somewhat, she went to
Ms.
Macomber stated well Ms. Larned congratulations and welcome. We are glad to have you with us I appreciate
you coming tonight.
Ms.
Larned stated I apologize for being late I went to the building across the
street.
Mr.
Petty stated she is still a resident of
Ms.
Macomber stated it is even harder with all the debris piles and no lights. Mr. Selchan, be sure to bring our thanks back
to the crew.
EIGHTH
ORDER OF BUSINESS Supervisor’s
Requests and Audience Comments
There
not being any, the next item followed.
NINTH ORDER OF BUSINESS Approval of
Warrants 8742-8768
Ms.
Macomber stated we only have the approval of the warrants left.
On MOTION by Ms. Macomber seconded by Mr.
Parks with all in favor Warrants 8742-8768 were approved.
TENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Ms. Macomber seconded by Mr. Parks with all in
favor this meeting is adjourned.
John Petty Russell
Parks
Secretary President