MINUTES OF MEETING
SUNSHINE WATER CONTROL DISTRICT
The regular meeting of the Board of
Supervisors of the Sunshine Water Control District was held on
Present and constituting a quorum
were:
Mary Macomber Vice President
Phil Sobers Secretary
Also present were:
Roger Moore Manager
Bruce Cranmer Attorney
Cedo DaSilva Engineer
Jean Rugg
Cory Selchan Field Superintendent
FIRST ORDER OF BUSINESS Roll Call
Mr. Moore called the meeting to order and
called the roll.
SECOND
ORDER OF BUSINESS Approval
of the Minutes of May 11, 2005 Meeting
Mr. Moore stated each Board member had received a copy of
the minutes of the
There
being none,
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor the minutes of the
Announcement
Mr. Moore stated before we get into the remainder of the
meeting I want announce that your District Manager, Mr. George Keller, has
decided to do some different endeavors and given his resignation. At the next meeting Mr. Ed Goscicki, the
Senior Vice President of Severn Trent, will address the Board and we will work
out a consultant for you.
THIRD
ORDER OF BUSINESS Public
Hearing to Consider the Adoption of the Budget for Fiscal Year 2006 and the
Levy of Non Ad Valorem Assessments
Mr. Moore stated at this time I would like to open the
public hearing, which was advertised properly, to discuss the budget before
you. I would like to apologize because
there are errors and before you is a correction of the budget. There were some mathematical calculations in
error and I would like to go through it with you. There is a significant increase from $55 to
$72.60, because there were a couple of numbers in the wrong place it is now
going to go up to $83.05. $6.36 is based
on an increase in operations and the other $21.70 is what I want to talk
about. On page two of the budget you
will see hurricane expense to date.
$312,622.70 is the amount we spent to clean up the hurricanes last year. In running five districts in which we have
applied for FEMA I have gotten back about 100% of the money for three of the
five districts. I have 50% back for one
other district and I have zero back for Sunshine. We have letters of denial. We are in a catch 22 with FEMA saying they
have no responsibility and it should have been claimed through NCRS, the
national resources arm of the EPA, we should have applied to them immediately
after the storm. We have applied to FEMA
over the last 15 years and received money from them. We are going through the administrative
appeal process now and at some point in time I may have to get the attorney’s
involved. We believe they had some
mix-ups and we are going to be approved but what we are suggesting to all of
the districts now is to put in some money to have a hurricane fund available
for the future.
This
increase of $83.05 includes $21.70, which is approximately $312,000 to replace
it. When we get the money back from FEMA
it will go into a hurricane reserve, if we do not then it will zero out this
budget. Next year hopefully the budget
will go back to $55 plus maybe $6 to $7 or if we do not get it back maybe do
this one more year to put it in the reserve.
Ms.
Macomber stated this is basically due to the shortfall.
Mr.
Moore stated pretty much. We used all of
the reserves and theoretically, we are in the hole $185,000.
Mr.
Sobers asked it is because of this that we will have the shortfall of $291,000?
Mr.
Moore responded yes.
Mr.
Sobers asked in prior hurricane events who have we received funds from?
Mr.
Moore responded FEMA.
Ms.
Macomber asked have all of the other districts received money from FEMA?
Mr.
Moore responded at this time the other four have received some funds from
FEMA. Some in full, CSID has received
30%, NSID, Turtle Run and Pine Tree have received pretty much 100% from
FEMA. We will keep you abreast of the
situation, but there are never any guarantees.
Everything
else is pretty much straight forward; we have a $50,000 item to continue
working with the city. We have also
placed money in to continue doing cleaning on our own and I believe it is
something which needs to be continued and in the best interest of the
District.
Ms.
Macomber asked what is the carry forward of $495,505, for renewal and
replacement?
Mr.
Moore responded the cash you have in the back is $791,000 and for the last
several years in order to replace the engines and stuff like that we have been
putting away somewhere between $70,000 and $90,000 that we are not going to
touch. On an absolute emergency you can
use those funds but they are to replace the engines and pumps in the next five
years.
Mr.
Sobers stated the interest income from 2005 is showing $12,500. Do we share the interest income with anyone
else?
Mr.
Moore responded no. All of your accounts
are separate.
Ms.
Macomber stated I have no further questions.
Mr.
Moore asked is there any comments from the public? Hearing none, I would like a motion to close
the public hearing.
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor the public hearing was closed.
Mr.
Moore stated the adoption of the budget is in the form of Resolution 2005-06.
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor Resolution 2005-06 Adopting the Final Budget for the Sunshine Water
Control District for Fiscal Year 2006 was adopted.
Mr.
Moore stated the levy of assessments is Resolution 2005-07.
Ms.
Rugg stated the figures to be included are $83.05 per unit for a total of
$1,305,843.
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor Resolution 2005-07 Levying Assessments within the Sunshine Water Control
District for Payment of Maintenance Assessment for the Period
FOURTH
ORDER OF BUSINESS Consideration
of Permit Requests
A.
Ms.
Macomber asked is this for the cooling tower or the irrigation pump?
Mr.
DaSilva responded for the irrigation pump.
Ms.
Macomber stated it says irrigation pump house on the east side of the campus
but it the documentation it says A/C cooling tower.
Mr.
DaSilva stated they may have submitted both but it has nothing to do with the
A/C cooling tower.
Mr.
Moore stated maybe they combined the permits.
On the sketch, which is the site, it has a 30 gallon pump, 50 gallons
per minute, 6” suction line in the canal.
Mr.
DaSilva stated what we are permitting is the line in the right-of-way.
Mr.
Moore stated the permit says site size 31 acres, irrigated area 5 acres.
Ms.
Macomber stated it tells me we do not have the right permit from the
SFWMD.
Mr.
DaSilva stated all we are permitting is the line itself. We do not permit the irrigation pump or
anything.
Ms.
Macomber stated the purpose of the application they have filed is not for
irrigation or landscape irrigation it is for industrial A/C cooling
towers.
Mr.
DaSilva stated the well is for the A/C cooling but the pump is for the
irrigation.
Mr.
Moore stated if you look at our permit under item six it says they are applying
for an irrigation pump house. One would
believe that will be for irrigation purposes only. It is apples and oranges.
Ms.
Macomber stated I am not comfortable approving this.
Mr.
Moore asked do you want to defer it until the next meet when we have a
clarification?
Ms.
Macomber responded yes.
Mr. Moore asked can we approve this
subject to clarification it is for irrigation only?
Mr. DaSilva responded I can get a
clarification letter.
Mr. Moore stated it will save more time
for the next meeting. We need
clarification that this is for irrigation only.
If it is determined to be a withdrawal for an air conditioning cooling
tower then they need to come back before the Board for discussion.
Ms. Macomber stated I do not have a
problem approving the right application.
Mr. Moore stated there is a lot more
hoops to go through if your using a cooling tower out of surface water. They usually have a well out. I am actually surprised because normally what
they would do is have a well for the cooling tower go through the cooling tower
and discharge into the canal so it will be a discharge line not a suction
line. A suction line of six inches is
pretty good size. If they are only
irrigating five acres, most irrigation lines are only three to five
inches. Anything larger than a four-inch
suction line or over 400 gallons a day out of a canal or a well requires a
SFWMD permit. They probably have mixed
the two permits and it is confusing us a little bit.
Mr. DaSilva stated he is letting us know
he has applied to SFWMD for the well.
Mr. Moore stated sometimes two
wells. You can get it permitted for
industrial use on one well to take out and one well to put back in, because you
are normally increasing the temperature of the water by 20 to 30 degrees when
you go through the cooling tower and is why it is an industrial permit.
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor the Taravella High School Irrigation Pump R/W Permit subject to a letter
of clarification concerning irrigation or cooling tower was approved.
B.
Ms. Macomber stated where it goes to the
criteria at the bottom of the letter it says the minimum road crown elevation
will sit no lower than the 10-year flood stage.
It says it is not provided and the road crown is below the District’s
10-year flood stage, which means there could be flooding. Why are we approving it?
Mr. DaSilva responded there were a couple
of letters back and forth and this is a revised letter from the
Ms. Macomber stated it appears when you
look at some of the other information that shows the elevations it still shows
like it is below.
Mr. DaSilva stated I probably need to get
clarification for myself.
Mr. Moore asked are you going to require
them to bring the road up to the 10-year flood.
Mr. DaSilva responded no, because by city
code they can build the road six inches below the crown.
Mr. Moore stated the crown still needs to
be the outside edge.
Mr. DaSilva stated the City of
Mr. Moore stated not the main road. You are talking about the main road being
below the 10-year.
Mr. DaSilva stated they are not required
to build by the 10-year elevation. What
we always do and the District has always said parking lots are not required to
be protected for ten years it is only five years.
Mr. Moore asked we are talking about the
parking or the main road?
Mr. DaSiva responded this is the parking
lot.
Mr. Sobers asked what about the French
drains?
Mr. DaSilva responded he has drainage and
storage on an outfall. He still needs to
get a SFWMD permit. We are basically the
secondary permit.
On MOTION by Ms. Macomber seconded by Mr. Sobers with all in
favor Seventh Day Adventist Church, for the Installation and Construction of a
Surface Water management System Ultimately Discharging into Canal AA was
approved subject to a note included on the permit specifically noting the District
is approving the permit with the understanding that the parking lot is below
the 10-year flood stage and that the owner could experience flooding, the owner
needs to provide the District with a SFWMD permit and subject to the conditions
outlined in the CH2M HILL letter dated March 16, 2005.
C.
History & Heraldry, for an Irrigation
Permit
On MOTION by Ms. Macomber seconded by Mr.
Sobers with all in favor History & Heraldry, for an Irrigation Permit was
approved subject to the completion of a right-of-way application being
completed and with the conditions outlined in the CH2M HILL letter.
D.
On MOTION by Ms. Macomber seconded by Mr.
Sobers with all in favor Broward County School Board, for Surface Water
Management Permit for Additional Classroom Buildings for
E.
Mr.
Moore stated item E is the same for
On MOTION by Ms. Macomber seconded by Mr.
Sobers with all in favor Broward County School Board, for Surface Water Management
Permit for Additional Classrooms at
FIFTH ORDER OF BUSINESS Staff Reports
A.
Attorney
Mr. Cranmer stated I have a letter from
the US Department of Commerce. It is a
letter they send us every year and it is late because they did not have my
forwarding address. It is a census type
of format.
Mr. Moore stated we will open it and take
the necessary actions to fill it out.
Can we get his address corrected as our agent?
B.
Engineer
Mr. Selchan stated our tree removal
program is moving along well. With the
weather we had and the lack of residents willing to participate in allowing him
access he was still able to expedite the tree removal in a very professional
manner. He has done a very good job and
should be done with the exception of some clean up work within the next couple
of weeks.
Ms. Macomber asked did he get much flack
from the residents?
Mr. Selchan responded I have not received
one phone call. The city has received a
few but most of the issues were easily resolved.
C.
Superintendent
Mr. Moore stated I would like to give you
a couple of updates. Number 1 is I have
fortunately or unfortunately accepted a job out of the area and I will be
leaving also. It has been a pleasure to
serve this Board more or less behind the scenes and we hopefully have gotten a
few things accomplished for you and hope the good work continues going forward
to clean up your areas.
I urge you in the next three months or so
we do have some telemetry projects working on your pump stations in the
preliminary stages and I was hoping to have them totally finished before I
left. It is in the experimental stage
and being debugged right now. I invite
you to come to the Districts offices in the next couple of meetings and let Mr.
Selchan show you the technology and how we can monitor your stations.
I am pleased to announce your stations
are all running and working very well.
We had one problem with a controller on one of the units and the
manufacturer is going to totally replace them all.
One of my pet projects was to give you a
map of the District. It is aerial on one
side and the city map on the other.
You mentioned at the last meeting and I
brought tonight a booklet for the shirts with the logo on them. I do not know if you want to wait for Mr.
Parks to return.
Ms. Macomber stated we will wait for Mr.
Parks.
Mr. Parks is not here and I know I speak
for Mr. Sobers and myself when I say thank you so much for all your services
over these years. Since my tenure, you
have been a wonderful help to us.
Although I hate to see you go I wish you the very best on behalf of all
of us.
Mr. Moore stated thank you very
much. You can always give me a call and
I will give you a forwarding address when I get one.
Mr. Sobers stated it is certainly our
loss and their positive gain.
SIXTH
ORDER OF BUSINESS Supervisor’s
Request and Audience Comments
There not being any, the next item followed.
SEVENTH ORDER OF BUSINESS Approval of Warrants
8693-8715
There being no questions or
comments,
On MOTION by Ms. Macomber seconded by Mr.
Sobers with all in favor Warrants 8693-8715 were approved.
Mr.
Moore stated Mr. Sobers has informed us he may have a residence change outside
of the District. The attorney has been
instructed to look into the legalities of whether or not he can stay on the
Board and perform his duties until his term expires. Can you report back to Ms. Rugg or me before
the next meeting since he might not be eligible?
Mr.
Cranmer responded I suspect he will be able to continue since he was eligible
at the inception of the term. The
question is does he wish to?
Mr.
Sobers responded if that is the issue I would certainly like to be able to
serve out my term. I just wanted to
raise the flag to the committee so this way I am not in anyway not in full
disclosure.
EIGHTH ORDER OF BUSINESS Adjournment
On MOTION by Ms. Macomber seconded my Mr.
Sobers with all in favor the meeting was adjourned at 7:25 p.m.
Phillip Sobers Mary
Macomber
Secretary Vice
President